HomeMy WebLinkAbout1. COW Agenda 05/13/2014
COMMITTEE OF THE WHOLE
A G E N D A
Meeting Location:Meeting Date and Time:
Mount Prospect Village HallTuesday,May 13, 2014
50 S. Emerson7:00 p.m.
I.CALL TO ORDER -ROLL CALL
Mayor Arlene A. Juracek
Trustee Paul HoefertTrustee Steven Polit
Trustee John KornTrustee Richard Rogers
Trustee John MatuszakTrustee Michael Zadel
II.APPROVAL OF MINUTES OF THE COMMITTEE OF THE WHOLE FOR APRIL 8,
2014
III.CITIZENS TO BE HEARD
IV.COMMUNITY DEVELOPMENT / FIRE DEPARTMENT FEE REVIEW
During the recent budgetdiscussion for fiscal year 2015, staff communicated that
the Village continues to experience a structural financial deficiency whereby the
revenue growth does not match the expenditure growth on a an annual basis. This
differential typically is about 1% to 2%. Therefore, staff undertook a preliminary
review of existing feesthat are charged for services comparing the current levels to
other communities and comparing the cost charged to the actual cost to provide the
service in terms of personnel and material costs. General information from
Community Development, Fire, Police, Human Services and Public Works was
provided to the Village Board members and Finance Commission members at the
Financial Planning workshop on April 22. As part of that information staff proposed
a more detailed discussion regarding fees and permits in Community Development
and Fire Departments initially with a future discussion to cover Public Works,
Finance and Police.Appropriate staff will be on hand to answer questions and
facilitate discussion.
V.CHAPTER 5CODE REVISIONS
Chapter 5 of the VillageCode governs the creation (and deletion)of all Village
Boards and Commissions; not including the Mayor and Board of Trustees. The
Library Board is referenced only due to statutory requirements. Approximately five
(5) Boards and/or Commissions are mandated by State Statute (Board of Fire and
Police, Planning and Zoning, Police/Fire Pension, and Foreign Fire Tax Board). All
others are creations of the Mayor and Board.
Chapter 5 has evolved over several decades to some eighteen Boards and
Commissions. With the exceptionof the statutory Boardsand Commissions,others
Internal controls
are special purpose groups that are aimed at:1.) (Finance, Audit,
Cultural or community based endeavors
Transportation and Safety) or 2.)
(Youth, Community Relations, Special Events, Sister Cities, Centennial Planning
and Citizen Corps).
A review and rewrite of Chapter 5 has been ongoingfor some time. The most
important addition to Chapter 5 is the creation of Article II (previously reserved)
which serves as an “overlay article”that provides general governance direction
regarding the Mayor’sauthorityto act under certain circumstances as well as how
the various Boards and Commissionsconduct business.
Most of the specific articles pertaining to the Boards and Commissions remain
relatively unchanged with theexceptionof Article XV covering the Sister Cities
Commission which undertook a substantial rewrite of its chapter.
This initial review is designed to generate discussion and comment. Further
revisions can be expected.Appropriate staff will be on hand to answer questions
and facilitate discussion.
IV.MANAGER’S REPORT
Status
V.ANY OTHER BUSINESS
VI.ADJOURNMENT
NOTE:ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY
NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT
50 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064