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HomeMy WebLinkAbout04/01/2014 VB Minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT April 1, 2014 CALL TO ORDER Mayor Juracek called the meeting to order at 7:03 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Matuszak. INVOCATION INVOCATION Trustee Polit gave the Invocation. AGENDA Mayor Juracek noted the following correction to the Agenda under New Business: 14. Item A. PZ-05-15 should be PZ -05- MINUTES MINUTES Trustee Hoefert, seconded by Trustee Zadel, moved to approve the minutes of the regular Village Board meeting held March 18, 2014. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion approved. APPROVE BILLS APPROVE BILLS Mayor Juracek stated the next ite asterisk and unless there was a request to remove an item(s), all items further listed in that A. Proclamatio-12, 2014 PROCLAMATIONS: Mayor Juracek presented the proclamation to Mount Prospect Child Care Center, Inc. Executive Director Michael Davey. Mr. Davey thanked the Mayor and Village Board for recognizing the WEEK OF THE importance of early childhood education. He provided an overview of activities to be held and YOUNG CHILD Open House, April 6-12. B. National Volunteer 6-12, 2014 NATIONAL Mayor Juracek presented the proclamation to former Village Trustee and Board of Fire and VOLUNTEER WEEK Police Commission member Michaele Skowron. Ms. Skowron thanked the Mayor and Village Board for recognizing and supporting volunteers. She encouraged community members to learn more about Hands on Suburban Chicago; the agency has volunteer opportunities for everyone. C. 13- 19, 2014 NATIONAL Mayor Juracek presented the proclamation to Mr. Richard Tani, Mount Prospect Public Library LIBRARY WEEK Board member. Mr. Tani thanked the Mayor and Village Board for their support and recognition of the services and programs available at the Mount Prospect Public Library. He provided an overview of the many activities to be held during the week of April 13 19. 1 of 7 Minutes of the Regular Meeting of the April 1, 2014 Mayor and Board of Trustees of the Village of Mount Prospect st AMEND CHAPTER D. 1 reading of An Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Village Code st 13 (ALCOHOLIC Mayor Juracek presented for a first (1) reading an ordinance amending Chapter 13 (Alcoholic LIQUORS) OF THE Liquors) of the Mount Prospect Village Code. This ordinance amends the Village Code by VILLAGE CODE decrF-1issued to SHO Restaurant Inc. d/b/a Sakura Restaurant, 105 South Main Street. Village Manager Janonis stated that per the Village Code, any licensed establishment that has discontinued the sale or service of alcoholic beverages or that has not been open forbusiness at least four (4) days per week for a period of thirty (30) days or more shall automatically forfeit its license. Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Matuszak, moved for approval of Ordinance No. 6132: ORD 6132 AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. AMEND CHAPTER st 13 (ALCOHOLIC E. 1 reading of An Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Village Code st LIQUORS) OF THE Mayor Juracek presented for a first (1) reading an ordinance amending Chapter 13 (Alcoholic VILLAGE CODE Liquors) of the Mount Prospect Village Code. This ordinance amends the Village Code by decrF-5issued to Culinary Freedom d/b/a Bristol Court Banquets, 828 East Rand Road. Trustee Matuszak, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Polit, seconded by Trustee Zadel, moved for approval of Ordinance No. 6133: ORD 6133 AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. st AMEND CHAPTER F. 1 reading of An Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Village Code st 13 (ALCOHOLIC Mayor Juracek presented for a first (1) reading an ordinance amending Chapter 13 (Alcoholic LIQUORS) OF THE Liquors) of the Mount Prospect Village Code. This ordinance amends the Village Code by VILLAGE CODE incrF-2for Qulinarnia d/b/a Qulinarnia, 1730 West Golf Road. Village Manager Janonis stated the applicants/owners have met all Village requirements including completion of a certified liquor servers training course. The owners, met with Village sensitivity to the sale of alcohol to minors and over service to clearly intoxicated individuals. 2 of 7 Minutes of the Regular Meeting of the April 1, 2014 Mayor and Board of Trustees of the Village of Mount Prospect Ms. Agnieszka Janowska and Mr. Daiusz Zychowski (owners) were in attendance to provide additional information and respond to questions from the Village Board. Restaurant will offer upscale Polish dining. Anticipate opening within two (2) weeks. Mayor Juracek stated with the addition of this restaurant the strip mall offers an international dining experience. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Polit, moved for approval of Ordinance No. 6134: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC ORD 6134 LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. VILLAGE G. VILLAGE MPERFORMANCE REVIEW Mayor Juracek stated the Village Board had completed Village Manager Mich PERFORMANCE performance review for 2013. Citing a number of challenges the Village addressed in 2013, REVIEW Mayor Juracek stated the Village Board remains extremely pleased with Village Manager outstanding performance. Village Manager Janonis voluntarily took two (2) years of no raises; last raise was in 2012. The Village Board considered 1) performance and 2) comparable compensation among Village Managers; tion fell in the bottom half of comparables among his peers. With a goal that outstanding performance be recognized through compensation, the Village Board recommended the equivalent of a 2.5% annual increase over a two (2) year period beginning January 1, 2013. Mayor Juracek and each of the Trustees recognized dedication, leadership and excellent working relationship with staff and the Village Board. Village Manager Janonis expressed his appreciation to the Village Board for their continued support and confidence. He also recognized the contributions of an outstanding management Trustee Zadel, seconded by Trustee Rogers, moved to approve the Village Performance Review and Compensation. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel, Juracek Nays: None Motion carried. APPOINTMENTS APPOINTMENTS Mayor Juracek presented the following reappointment/appointment for Village Board approval: Board of Fire and Police Commission Reappointment/Appointment Michaele W. Skowron (Chair) Term expires March 2018 Chair term expires March 2015 3 of 7 Minutes of the Regular Meeting of the April 1, 2014 Mayor and Board of Trustees of the Village of Mount Prospect Trustee Hoefert, seconded by Trustee Zadel, moved to approve the reappointment/appointment as listed above: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Ms. Skowron thanked the Village Board for the opportunity to serve as BOFPC Chair. She also recognized and thanked former BOFPC member George K. Busse for his years of outstanding leadership as Chair. CITIZENS TO BE COMMUNICATIONS AND PETITIONS CITIZENS TO BE HEARD HEARD None. CONSENT AGENDA CONSENT AGENDA Trustee Korn, seconded by Trustee Polit, moved to approve the following business items: APPROVE BILLS 1. Bills dated March 13 March 26, 2014 2. A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY RES 17-14 MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE (BLR 14230) 3. Motion to accept proposal for 2014 Material Testing contract in an amount not to MATERIAL exceed $47,000. TESTING VBA 16-14 4. Request motion to waive bid process and accept proposal based on General Services Administration (GSA) joint purchasing pricing for the purchase of one (1) new brush BRUSH CHIPPER chipper in an amount not to exceed $43,097.59. VBA 17-14 Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS None. NEW BUSINESS NEW BUSINESS A. PZ-04-14, 999 North Elmhurst Road, Randhurst Village PZ-04-14, 999 1st reading of An Ordinance to Amend the Special Use for Large Scale Development Signs NORTH ELMHURST Granted in Ordinance No. 5705 and Amended in Ordinance No. 5874 and Ordinance No. 5821 ROAD, and Grants Variations for the Randhurst Village Planned Unit Development Located at 999 RANDHURST North Elmhurst Road VILLAGE st Mayor Juracek stated the petitioner had requested deferral of the first (1) reading of the ordinance until the April 15, 2014 Village Board meeting. Trustee Zadel, seconded by Trustee Polit, moved to approve request to defer 1st reading of An Ordinance to Amend the Special Use for Large Scale Development Signs Granted in Ordinance No. 5705 and Amended in Ordinance No. 5874 and Ordinance No. 5821 and Grants Variations for the Randhurst Village Planned Unit Development Located at 999 North Elmhurst Road until the April 15, 2014 Village Board meeting. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. VILLAGE OF B. A Resolution Adopting the Village of Mount Prospect Strategic Plan for 2020. MOUNT PROSPECT STRATEGIC PLAN Mayor Juracek presented A Resolution Adopting the Village of Mount Prospect Strategic Plan FOR 2020 for 2020. Mayor Juracek stated the Village Board with the assistance of a professional facilitator engaged in a process to update a strategic plan for the Village of Mount Prospect that would create a long term vision, define a general mission and provide direction for detailed tactical planning and implementation. 4 of 7 Minutes of the Regular Meeting of the April 1, 2014 Mayor and Board of Trustees of the Village of Mount Prospect Mayor Juracek provided an overview of the plan which includes 1) history and description of the Village 2) Mission and Purpose Statement 3) Vision for 2020 and 4) Goals for Vision Attainment. The objectives for vision attainment contain strategies and means to achieve high-level goals and will be used as principles for decision-making and guide measurement of success for action taken. Management staff will utilize the strategic plan and its go performance plan and operational goal setting. Mayor Juracek recommended approval of the strategic plan. Village Board Comments Outstanding document. Benefit to the Village Plan defines and enhances services/projects Village has already been doing. While not initially supportive proved to be money well spent. Strategic Planning process constructive debate; worked to find consensus. 2020 Strategic Plan dynamic, flexible enough to encompass changes. Trustee Hoefert, seconded by Trustee Polit, moved for the approval of Resolution No. 16-14: A RESOLUTION ADOPTING THE VILLAGE OF MOUNT PROSPECT RES 16-14 STRATEGIC PLAN FOR 2020 Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Mayor Juracek thanked The Village Board for their constructive comments and commitment to the planning process and development. She also recognized Village Manager Janonis, Assistant Village Manager Dave Strahl, Administrative Intern Alex Bertolucci as well as Trustee Zadel who served on the synthesis committee for their contributions in the discussions and plan development. C. A Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code (BLR 14230) Approved under the Consent Agenda M S A. Motion to accept State of Illinois bid for the purchase of one (1) new tandem axle truck, cab REPORT and chassis in an amount not to exceed $79,950. 2014 Vehicle Maintenance Superintendent James Breitzman provided background information and INTERNATIONAL staff recommendation for the purchase of the tandem axle truck, cab and chassis from the State TRUCK of Illinois Contract winner Rush Truck Centers, Springfield. The Public Works Department currently uses a 1996 International GVWR dump truck with snow and ice control equipment to haul miscellaneous materials to job sites throughout the Village in addition to snow and ice control operations on the highways. Mr. Breitzman reviewed the results of the vehicle evaluation and the life cost analysis; assessments conducted in accordance with In addition Mr. Breitzman stated the rust between the truck channels creates a significant safety issue. Based on these scores and safety concerns staff recommend replacement of the 1996 International GVWR dump truck with a new 2014 International 7400 SFA Series 6X4 truck cab and chassis. In response to questions from the Village Board Mr. Breitzman provided the following: Current vehicle will not be used for trade- Gov.deals approximately $13,000. New vehicle should be on the road by end of 2014. 5 of 7 Minutes of the Regular Meeting of the April 1, 2014 Mayor and Board of Trustees of the Village of Mount Prospect Cost is for cab and chassis; additional money in budget for accessories. Village Board Comments Salt gets embedded in double C channel of truck no way to remove salt/minimize damage. Eighteen (18) year old vehicle well taken care of but age/condition are significant concerns; concur with request. Appreciate analysis of vehicles exhaustive process. Consider emergency vehicles keeping streets clear; vehicles must be reliable. Public Works needs right tools to get the job done. Residents reminded information is accessible on-line Village Board agenda packet. Read information the Village Board receives prior to discussion and decision making at meetings. Thanked Public Works for outstanding snow and ice removal operations throughout the winter. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of request to accept State of Illinois bid for the purchase of one (1) new tandem axle truck, cab and chassis in an amount not to exceed $79,950. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. B. Motion to accept proposal for 2014 Material Testing Contract in an amount not to exceed $47,00. Approved under the Consent Agenda C. Request motion to waive bid process and accept proposal based on General Services Administration (GSA) joint purchasing pricing for the purchase of one (1) new brush chipper in an amount not to exceed $43,097.59. Approved under the Consent Agenda D. Status Irish Fest April 12, 2014 2pm 11 pm Busse Avenue and Emerson Street, At the request of Village Manager Janonis, Public Works Director Sean Dorsey provided the following status reports: Street sweeping began two (2) weeks ago; concentrating on highways. Will begin Village sections mid- (next) week. Alot of debris throughout Village. (Street sweepings are disposed as refuse.) Turf mowing contract begins next week removal of debris in right-of-way included in contract. Elevated tank cellular antennas removed (removal cost paid by cellular companies); mobilize next week for prep and painting 6-10 week project. Commuter parking program very successful. Permit requests out number available spots. (Trustee Hoefert passed on a suggestion from a resident access to front of lot should be split between daily and permit users.) th Recycling electronics drop-off Public Works facility every Wednesday beginning April 9. In response to questions from the Village Board, Village Manager Janonis and Mr. Dorsey provided the following: st Yard waste collection began week of March 31. Yard waste bags need to have stickers no free collection of bagged leaves/yard waste. Lines in commuter parking lot to be repainted. Removal of Christmas lights notify staff of addresses for follow-up. Trustee Polit encouraged residents to utilize the drop-off programs at Public Works including drugs; disposal of drugs in the water system is harmful. Trustee Matuszak stated the recycling of electronics was especially important tothe environment; recovery of resources. 6 of 7 Minutes of the Regular Meeting of the April 1, 2014 Mayor and Board of Trustees of the Village of Mount Prospect OTHER BUSINESS OTHER BUSINESS None. ADJOURN ADJOURN There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Korn, seconded by Trustee Polit, moved to adjourn the meeting. By unanimous vote the April 1, 2014 Village Board meeting adjourned at 8:23 p.m. M. Lisa Angell Village Clerk 7 of 7 Minutes of the Regular Meeting of the April 1, 2014 Mayor and Board of Trustees of the Village of Mount Prospect