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Home My WebLink About03/18/2014 VB MinutesMINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT March 18, 2014 CALL TO ORDER Mayor Juracek called the meeting to order at 7:04 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Hoefert. INVOCATION INVOCATION Trustee Matuszak gave the Invocation. MINUTES MINUTES Trustee Rogers, seconded by Trustee Zadel, moved to approve the minutes of the regular Village Board meeting held March 4, 2014. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion approved. FINANCIAL MONTHLY FINANCIAL REPORT AND APPROVE BILLS REPORT AND Mayor Juracek stated the next item on the agenda, “FINANCIAL REPORT AND APPROVE APPROVE BILLS BILLS” was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA.” MAYOR’S REPORT MAYOR’S REPORT APPOINTMENTS APPOINTMENTS None. CITIZENS TO BE COMMUNICATIONS AND PETITIONS – CITIZENS TO BE HEARD HEARD (see Communications and Petitions – Citizens to be Heard – following New Business.) CONSENT AGENDA CONSENT AGENDA Trustee Korn, seconded by Trustee Matuszak, moved to approve the following business items: FINANCIAL 1. Monthly Financial Report – February 2014 REPORT & 2. Bills dated February 27 – March 12, 2014 APPROVE BILLS 3. A RESOLUTION APPROVING A PLAT OF EASEMENT FOR PUBLIC UTILITY FOR PROPERTY LOCATED AT 701 EAST PROSPECT AVENUE RES 15-14 Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS None. 1 of 5 Minutes of the Regular Meeting of the March 18, 2014 Mayor and Board of Trustees of the Village of Mount Prospect NEW BUSINESS NEW BUSINESS A. A Resolution Approving a Plat of Easement for Public Utility for Property Located at 701 East Prospect Avenue. Approved under the Consent Agenda. st ORDINANCE TO B. 1 reading of An Ordinance to Abate a Part of the Taxes Levied for Corporate and Municipal ABATE PART OF Purposes of the Village of Mount Prospect, Illinois for the Fiscal Year Beginning January 1, THE TAXES LEVIED 2013 and Ending December 31, 2013. FOR CORPORATE st AND MUNICIPAL Mayor Juracek presented for a first (1) reading An Ordinance to Abate a Part of the Taxes PURPOSES OF THE Levied for Corporate and Municipal Purposes of the Village of Mount Prospect, Illinois for the VILLAGE FOR THE Fiscal Year Beginning January 1, 2013 and Ending December 31, 2013. FISCAL YEAR, JANUARY 1 – Finance Director Dave Erb provided background information and recommendation for approval DECEMBER 31, of the ordinance. Mr. Erb stated in December of 2013 the Village approved Ordinance 6108; 2013 abated portions of the Series 2009C and Series 2013 debt service levies. In their review of the Village’s 2013 corporate tax levy, the Cook County Tax Extension Office determined the abatement ordinance (ORD 6108) reflected an incorrect levy amount for the Series 2009C bonds. The revised abatement ordinance presented for the Village’s Board consideration and approval reflects the correct abatement amount for the 2013 tax extension: Levy Amount $160,022.50 Abatement 43,005.00 Net Levy $117,017.50 Mr. Erb stated the revised ordinance does not change the 2013 levy; the amount and percent increase from the prior year that was presented at the public hearing remain unchanged. Village Board Comments This type of error is very rare. Problematic if error was on the levy side; Village would have to make up the difference. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Matuszak, moved for approval of Ordinance No. 6129: AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR ORD 6129 CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2013 AND ENDING DECEMBER Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. st AMENDMENT TO C. 1reading of An Ordinance Making Certain Amendments to the Annual 2014 ANNUAL Village Budget Adopted for the Fiscal Year Commencing January 1, 2014- VILLAGE BUDGET, December 31, 2014. JANUARY 1 – st DECEMBER 31, Mayor Juracek presented for a first (1) reading An Ordinance Making Certain Amendments to 2014 the Annual Village Budget Adopted for the Fiscal Year Commencing January 1, 2014- December 31, 2014. 2 of 5 Minutes of the Regular Meeting of the March 18, 2014 Mayor and Board of Trustees of the Village of Mount Prospect Finance Director Dave Erb presented the proposed amendment stating the ordinance provides for the first (1st) amendment to the 2014 budget. This amendment adjusts original 2014 budget figures to reflect carry-over projects from the prior year and accounts for charges related to the February 2014 sprinkler flood event. In total the proposed amendment increases the Village budget for revenues by $97,171 and expenditures by just $3,339,419. Grant program revenues were increased in the Community Development Block Grant (CDBG) Fund by $97,171. The increase supports expenses related to various block grant programs. The increase in expenditures totaling $3.3 million consists mainly of capital projects budgeted in the Water and Sewer, Downtown Redevelopment, Capital Improvement and Vehicle Replacement Funds. Significant adjustments in the Water and Sewer Fund include: 1) automatic meter reading devices for commercial/industrial accounts - $1,227,100; 2) emergency generator - $336,400; 3) rehab of deep wells - $302,000 and 4) lift station improvements - $265,000. Other projects carried over into 2014 include: 1) streetscape improvements; 2) vehicle replacements of the Village fleet and 3) other capital equipment purchases. Two (2) adjustments in the General Fund totaling $107,000 are for repairs to portions of the Village Hall damaged by water from a burst sprinkler pipe; insurance proceeds are expected to cover a large portion of this cost. Staff recommend the Village Board adopt the proposed ordinance amending the 2014 annual budget. Trustee Hoefert, seconded by Trustee Korn, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Zadel, moved for approval of Ordinance No.6130: AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL VILLAGE ORD 6130 BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2014 AND ENDING DECEMBER 31, 2014 Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. st RENEWAL OF D. 1 reading of An Ordinance Authorizing Renewal of Aggregation Program for Electrical Load AGGREGATION st PROGRAM FOR Mayor Juracek presented for a first (1) reading An Ordinance Authorizing Renewal of ELECTRICAL LOAD Aggregation Program for Electrical Load. This ordinance authorizes the renewal for the Village of Mount Prospect electrical aggregation program and execution of an electrical supply contract by the Village Manager. Assistant Village Manager Dave Strahl presented background information and staff recommendation for approval of the ordinance authorizing the renewal of aggregation program for electrical load. The ordinance reappoints the Village’s consulting firm Northern Illinois Municipal Electronic Collaborative (NIMEC) as the designed firm to facilitate the Village aggregation bid to replace the expiring aggregation contract with First Energy. As the period to lock in favorable rates is time sensitive the ordinance also authorizes the Village Board to allow execution of a contract for energy supply by the Village Manager. Mr. Strahl stated the Village’s contract with First Energy expires later this summer; for bidding and coordination purposes the Village needs to get into the marketplace next month (April). NIMEC expects to bid the Mount Prospect energy package with other communities at the same time in order to obtain more favorable pricing. 3 of 5 Minutes of the Regular Meeting of the March 18, 2014 Mayor and Board of Trustees of the Village of Mount Prospect The Village of Mount Prospect will remain independent in its determination of vendor and will not be combined with another community or group of communities. Mr. Strahl also provided an overview of the projected market conditions and the shift in the market since the Village entered its current contract two (2) years ago. Based on the market – the energy rates are expected to increase. In response to questions from the Village Board Mr. Strahl provided the following: Little or no benefit in being in a consortium; no benefit for Mount Prospect to work with other communities. Rates are narrowing - clause in contract would require residents be given Com Ed rates if those rates are lower than Village’s contract rate. Consultant recommends three (3) year contract with successful bidder. Village Board Comments Rates are a matter of timing – start process early; experts we engage are prepared to move and get best rate. Com Ed provides bundled service. Under current contract residents realized significant savings; First Energy. Anticipate higher rates/less savings – participants will still realize savings just not as much. Mayor Juracek stated she had received numerous emails from residents inquiring about the availability of green energy under the Village’s contract. Mr. Strahl stated an option for the green energy was available in the last bid pricing was considerably higher. At the recommendation of the Village Board the green energy option could be made available in the next bid/contract. It was the consensus of the Village Board to make green energy an option in the bid/contract. Cost difference in green energy rates needs to be clear. Trustee Polit, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Korn, moved for approval of Ordinance No.6131: ORD 6131 AN ORDINANCE AUTHORIZING RENEWAL OF AGGREGATION PROGRAM FOR ELECTRICAL LOAD Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. CITIZENS TO BE COMMUNICATIONS AND PETITIONS – CITIZENS TO BE HEARD HEARD Mr. and Mrs. Don Sahagian 400 Milburn Mr. and Mrs. Sahagian arrived during New Business. Mayor Juracek reopened Citizens to be Heard to provide Mr.and Mrs. Sahagian the opportunity to address the Village Board. Mr. Sahagian presented his concerns to the Village Board regarding his neighbor’s snow blowing practice that resulted in several feet of snow piled against his garage; according to his contractor this is damaging the structure. He has asked his neighbor on several occasions to redirect the snow but the neighbor continues the practice. 4 of 5 Minutes of the Regular Meeting of the March 18, 2014 Mayor and Board of Trustees of the Village of Mount Prospect He indicated his neighbor is a Mount Prospect policeman; he submitted photographs to illustrate the buildup of snow to the Village Clerk. Several of the Village Board members commented on the need for residents to utilize “good neighbor” practices when performing snow removal; need to be conscientious of where snow is going. Village Manager Janonis stated this matter would be addressed with staff follow-up. MANAGER’S MANAGER’S REPORT REPORTA.Status Village Manager Janonis stated both Mayor Juracek and Trustee Zadel would be attending th meetings in Springfield on March 25; scheduled Committee of the Whole (COW) meeting. By consensus of the Village Board the March 25, 2014 COW meeting was cancelled. Village Manager Janonis stated as the snow continues to melt Public Works will begin assessing streets and sidewalks for repair/replacement. Trustee Hoefert stated the severe winter weather obliterated numerous brick pavers. He also indicated with the melting snow the debris left behind from the Public Safety roofing project is now evident. OTHER BUSINESS OTHER BUSINESS Trustee Polit asked the cooperation of all primary election candidates and property owners to remove political signs from public right-of-way and private property. Village Code requires the removal of signs in public right-of-way. CLOSED SESSION CLOSED SESSION Mayor Juracek asked for a motion and second to enter Closed Session for discussion under: PERSONNEL 5 ILCS 120/2 (c) (1) - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony . on a complaint lodged against an employee to determine its validity Trustee Zadel, seconded by Trustee Rogers, moved to enter Closed Session for Personnel 5 ILCS 120/2 (c) (1). The Village Board entered Closed Session at 7:45 p.m. Closed Session ended at 9:00 p.m. ADJOURN ADJOURN At the end of the Closed Session the Village Board met in Open Session; there being no further business for discussion the March 18, 2014 Village Board meeting was adjourned at 9:05 p.m. M. Lisa Angell Village Clerk 5 of 5 Minutes of the Regular Meeting of the March 18, 2014 Mayor and Board of Trustees of the Village of Mount Prospect