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HomeMy WebLinkAbout02/04/2014 VB MinutesMINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT February 4, 2014 CALL TO ORDER Mayor Juracek called the meeting to order at 7:05 p.m,. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Trustee Polit led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Korn gave the Invocation. MINUTES MINUTES Trustee Korn, seconded by Trustee Polit, moved to approve the minutes of the regular Village Board meeting held January 21, 2014. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion approved. APPROVE BILLS APPROVE BILLS Mayor Juracek stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR'S REPORT A. Proclamation: "Black History Month" PROCLAMATION: Mayor Juracek read the proclamation and encouraged the community to join in recognizing the BLACK HISTORY many contributions of African - Americans to our nation throughout history. Mayor Juracek stated MONTH the proclamation would be appropriately displayed in recognition of Black History month. AMEND CHAPTER B. 1St reading of An Ordinance Amending Chapter 13, "Alcoholic Liquors," of the Village Code 13, (ALCOHOLIC of Mount Prospect. LIQUORS) OF THE VILLAGE CODE Mayor Juracek presented for a first (1 an ordinance amending Chapter 13 (Alcoholic Liquors) of the Mount Prospect Village Code. This ordinance amends the Village Code by increasing the number of Class "P -2" liquor licenses by one (1) for Lakes Venture, LLC d /b /a Fresh Thyme Farmers Market, LLC, 211 West. Village Manager Michael Janonis stated Fresh Thyme Farmers Market will be located in the building previously occupied by Sports Authority in Randhurst Commons. Mr. Bruce Van Overloop, Store Director — Mount Prospect and Mr. Dave Ramsey, Store Manager — training, were in attendance to provide additional information and respond to questions from the Village Board. Mr. Van Overloop provided background information including store origination, concept, product and design. Fresh Thyme is a subsidiary of Meijer Companies, Ltd. and the Mount Prospect location will be the first (1 of eighteen (18) new stores to open in Illinois. 1 of 8 Minutes of the Regular Meeting of the February 4, 2014 Mayor and Board of Trustees of the Village of Mount Prospect Fresh Thyme is a full - service grocery store specializing in fresh organic produce; full and self serve meat market, fresh bakery; prepared foods and vitamin /body care departments. ■Store scheduled to open April 23 rd ; grand opening ■Employment - (90 -100 positions to fill) Job Fairs — March 1 St and 8 th - 9 am to 5 pm Mount Prospect Holiday Inn Village Manager Janonis stated he had met with the Director of Store Operations and members of the Management team to review the Village's liquor regulations /requirements for obtaining a liquor license; management has submitted all required applications and fees. In addition, the Director of Store Operations and the Mount Prospect Store managers must complete a liquor servers training course as a condition of issuance of the liquor license. Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Matuszak, moved for approval of Ordinance No. 6120: ORD 6120 AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. APPOINTMENTS B. Appointment None. CITIZENS TO BE COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD HEARD None. CONSENT AGENDA CONSENT AGENDA Trustee Zadel, seconded by Trustee Polit, moved to approve the following business items: APPROVE BILLS 1. Bills dated January 15- January 29, 2014 Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS A. 1 St reading of An Ordinance Amending Chapter 20, "Animals," and Appendix A, Division III AMEND CHAPTER of the Village Code of Mount Prospect. 20, "ANIMALS," OF THE VILLAGE Mayor Juracek presented for a first (1 reading An Ordinance Amending Chapter 20, "Animals," CODE and Appendix A, Division III of the Village Code of Mount Prospect. This ordinance amends Chapter 20, "Animals" and Appendix A, Division III of the Village Code to provide procedural guidelines to Article IV, "Vicious Animals." (This ordinance was deferred from the January 21, 2014 Village Board meeting until the February 4 th meeting by a vote of 6 -0). Village Manager Janonis stated that during the rewrite of Chapter 20 the Village Attorney had made changes beyond the previously discussed regulations 1) the vacation of a "vicious animal" and 2) administration /enforcement. 2 of 8 Minutes of the Regular Meeting of the February 4, 2014 Mayor and Board of Trustees of the Village of Mount Prospect To highlight the additional revisions which were primarily made with respect to clarity, sentence structure, logical placement of sections, internal consistency and formal consistency with other chapters of the Village Code a red -lined version of all changes was provided to the Village Board. In addition to the rewrite to clean -up and renumber Chapter 20, 1) the term "vicious animal' was removed and replaced with "dangerous animal' and 2) removed the director of community development from enforcement responsibility; enforcement is responsibility of the police. Village Manager Janonis responded to questions from the Village Board: ■200 weight limit - dogs will not be weighed; -Prohibiting the use of poison — regulation for protection of pets. In response to questions regarding the removal of a dog on the dangerous animal list "vacation of declaration" — the first step is for the owner(s) to remit letter to Police Chief requesting the dog be removed from the dangerous animal list. Trustee Zadel, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings of an ordinance. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried.. Trustee Zadel, seconded by Trustee Polit, moved for approval of Ordinance No. 6121: ORD 6121 AN ORDINANCE AMENDING CHAPTER 20, "ANIMALS," AND APPENDIX A, DIVISION III OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None AMEND CHAPTER B. 1 St reading of An Ordinance Amending Chapter 11 "Merchants, Businesses, Occupations, 11, MERCHANTS, and Amusements," of the Village Code of Mount Prospect. BUSINESSES, Mayor Juracek presented for a first (1 reading An Ordinance Amending Chapter 11, OCCUPATIONS "Merchants, Businesses, Occupations, and Amusements," of the Village Code of Mount AND AMUSEMENTS Prospect This ordinance amends Chapter 11, regulating the sale and possession of e- cigarettes OF THE VILLAGE in accordance with the amendments to "The Prevention of Tobacco Use by Minors and Sale CODE and Distribution of Tobacco Products Act, 720 ILCS 675/1.5 (This ordinance was deferred from the January 21, 2014 Village Board meeting until the February 4 th meeting by a vote of 6 -0). Village Manager Janonis provided background information stating the amendments to Chapter 11 provide tools to the Police Department for regulating the sale and possession of the new devices, commonly known as e- cigarettes and e- hookahs. Since the January 21, 2014 meeting the ordinance was further modified to include an amendment to Chapter 23, Section 23.61 to include e- cigarettes in the Tobacco Products definition. Village Manager Janonis provided the following in response to questions from the Village Board: -Ordinance prohibits the sale and possession of tobacco products including e- cigarettes or any other delivery system capable of dispensing nicotine or alternative nicotine product to individuals under the age of eighteen (18). -Ordinance does not prohibit e- cigarettes /e- hookahs from private establishments; business owners allowed to make the decision as to whether the devices will be allowed in their establishment(s). ■Ordinance requires e- cigarettes /e- hookahs to be kept behind the counter of a business establishment — same as other tobacco related products for sale. -Regulation of e- cigarettes /e- hookahs will be part of mandatory liquor meeting (for liquor license holders) in late February. 3 of 8 Minutes of the Regular Meeting of the February 4, 2014 Mayor and Board of Trustees of the Village of Mount Prospect -Use is prohibited in Village buildings /vehicles Trustee Rogers noted a grammatical error — Section 11.3708 A. the word "be" was omitted: should read It shall "be ". (The Village Clerk to make correction.) Mayor Juracek encouraged business owners with questions regarding e- cigarettes contact the Village Manager's Office. Trustee Zadel, seconded by Trustee Korn, moved to waive the rule requiring two (2) readings of an ordinance. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Polit, seconded by Trustee Rogers, moved for approval of Ordinance No. 6122: ORD 6122 AN ORDINANCE AMENDING CHAPTER 11, "MERCHANTS, BUSINESSES, OCCUPATIONS AND AMUSEMENTS" OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None NEW BUSINESS NEW BUSINESS A. PZ- 23 -13, 1900 -1980 Carboy Road, Designhaus, Inc. PZ- 23 -13, 1900 -1980 1St reading of An Ordinance Granting a Conditional Use (Compressed Natural Gas (CNG) CARBOY, Conversion Facility) for Property located at 1900 -1980. CONDITIONAL USE Mayor Juracek presented for a first (1 reading An Ordinance Granting a Conditional Use (Compressed Natural Gas (CNG) Conversion Facility) for Property located at 1900 -1980 Carboy. The Planning and Zoning Commission recommended approval by a 6 -0 vote. Community Development Director Bill Cooney provided background information stating the Petitioner is seeking Conditional Use approval to allow a compressed natural gas (CNG) conversion facility at the property located at 1900 -1980 Carboy Road. The CNG conversion facility would occupy the space known as 1940 Carboy Road, measuring 21,100 square feet. The CNG facility would convert passenger vehicles and light duty trucks to CNG fuel or bi -fuel. Vehicles seeking to be powered strictly by CNG would have the existing gasoline fuel system removed and replaced with a CNG fuel system. The existing gasoline fuel system would remain in place for vehicles seeking to be bi -fuel. In response to the Fire Department's outstanding review comments the Petitioner submitted revised documentation dated January 28, 2014. The revised submittal provides details on the fueling, defueling and gas tank removal activities. A revised site plan and floor plan were also included; the site plan indicates defueling equipment and an alternate location for tank to tank compressed natural gas transfer located at the northwest corner of the property. The Fire Department approved of the revisions dated January 28, 2014. The Planning and Zoning Commission recommended approval of the request at the January 23, 2014 meeting by a 6 -0 vote. Mr. Roger Buttacavoli, World CNG and Mr. Michael Hartel, Designhaus Architects were in attendance to provide additional information and respond to questions from the Village Board. Mr. Buttacavoli provided a detailed overview of the business including; conversion process, conversion costs, business volume and safety regulations /practices. 4 of 8 Minutes of the Regular Meeting of the February 4, 2014 Mayor and Board of Trustees of the Village of Mount Prospect In addition Mr. Buttacavoli provided the following in response to questions from the Village Board: -Relocation to Mount Prospect— closer to Gas Tech Institute. -Little or no fuel in vehicles on -site. ■Fuel stored and disposed according to EPA regulations; storage quantity is small. ■Customers choose natural gas for various reasons; including more cost effective and green technology. -Average cost for conversion - $12,000. Mayor Juracek and the Village Board expressed their support of CNG relocating to Mount Prospect. Trustee Zadel, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings of an ordinance. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Polit, moved for approval of Ordinance No. 6123: AN ORDINANCE GRANTING A CONDITIONAL USE (COMPRESSED NATURAL GAS (CNG) CONVERSION FACILITY) FOR PROPERTY LOCATED AT 1900 -1980 ORD 6123 CARBOY ROAD Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None B. A Resolution Authorizing the Execution of a License Agreement Between the Village of Mount Prospect and 111 Mount Prospect LLC LICENSE AGREEMENT, Mayor Juracek presented a Resolution Authorizing the President of the Village of Mount VILLAGE OF Prospect to Execute a License Agreement Between the Village of Mount Prospect and 111 MOUNT PROSPECT Mount Prospect (Chase Bank). This Resolution authorizes execution of a license agreement AND 111 MOUNT between the Village of Mount Prospect and 111 Mount Prospect LLC, 111 East Busse Avenue PROSPECT LLC to allow the Village of Mount Prospect use of the Chase Bank parking lot for special events. Community Development Director Bill Cooney provided background information including terms of the license agreement. The Agreement is valid for ten (10) years (with renewable options) and provides the Village with the rights to utilize the Chase Bank parking lot for up to six (6) public festivals annually and for public parking during off hours. In return, the Village will provide the building owner, 111 Mount Prospect, LLC, with a $50,000 facade grant to make major repairs to the building and resurface the parking lot. The grant will offset the costs to clean the building's fagade, address ADA compliance issues, upgrade the landscaping, resurface the parking lot and replace internal sidewalks. In response to questions from the Village Board Mr. Cooney provided the following: ■ Fagade grant is fifty /fifty between Village and owners; dollar amount based on size and location. -Building — required to be whitewashed; acid cleaning. Bring back to original natural color. -Underground vault — Community Development Director will contact owner regarding signage for weight limits for parking lot. 5of8 Minutes of the Regular Meeting of the February 4, 2014 Mayor and Board of Trustees of the Village of Mount Prospect Trustee Hoefert, seconded by Trustee Matuszak, moved for approval of Resolution No. 11- 14: A RESOLUTION AUTHORIZING THE EXECUTION OF A LICENSE AGREEMENT RES 11 -14 BETWEEN 111 MOUNT PROSPECT, LLC AND THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. C. 1 St reading of An Ordinance Making Certain Amendments to the Annual Village Budget BUDGET Adopted for the Fiscal Year Commencing January 1, 2013 — December 31, 2013. AMENDMENT #4, 2013 ANNUAL Mayor Juracek presented for a first (1 reading an ordinance making certain amendments to BUDGET the annual Village Budget adopted for the fiscal year commencing January 1, 2013 — December 31, 2013. Finance Director Dave Erb presented the proposed amendment stating the ordinance provides for the fourth (4th) amendment to the 2013 budget. In total the proposed amendment increases the Village budget for revenues by $22,083,200 and for expenditures by $2,676,000. Adjustments, increases and decreases to the budget impacting revenues include adjustments to: various taxes, grants internal service and investment income accounts. Of the $2.1 million revenue increase; $10.0 million are proceeds from the Series 2013 flood control bonds issued in September. An additional $9.5 million is attributed to higher than expected investment income earnings in the Village's two (2) public safety pensions. The balance of adjustments to revenues are spread out among five (5) other Village funds. Adjustments to the budget impacting expenditures are made up of adjustments to personnel, commodities and supplies, contractual service and capital equipment accounts. One significant amendment is related to the redevelopment agreement with Randhurst. Revenue generated from the development site is shared with the developer; increase to this account was $965,000. As a result of the April and December 2013 storm events and water main breaks adjustments were made to overtime accounts. A total of ten (10) funds were impacted by this budget amendment. Staff recommend the Village Board adopt the proposed budget amendment #4 for the 2013 annual budget. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Rogers, seconded by Trustee Polit, moved for approval of Ordinance No. 6124: AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL VILLAGE BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING ORD 6124 JANUARY 1, 2013 AND ENDING DECEMBER 31, 2013 Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. 6 of 8 Minutes of the Regular Meeting of the February 4, 2014 Mayor and Board of Trustees of the Village of Mount Prospect MANAGER'S MANAGER'S REPORT REPORT A. Restoration Costs Associated with Village Hall Fire Sprinkler System Failure ($171,343.47) RESTORATION Public Works Director Sean Dorsey presented background information regarding the cause and COSTS, VILLAGE damage sustained as a result of the broken fire sprinkler head located in the Village Hall HALL Executive Conference Room; January 7, 2014. The break subsequently triggered activation of the fire pump resulting in a prolonged pressurized water discharge that inundated the Executive Conference Room, adjacent hallway and a portion of the Village Board Room. Water from the sprinkler system also traveled down the west stairwell and through floor joints to damage office spaces, storage rooms and hallways on the second (2 "d ) floor (Human Services Department) and first floor (Finance Department). Water also reached the bottom of the west stairwell and caused limited damage to the carpeting in the Information Technology Division main office space. Mr. Dorsey provided a detailed review of the scope of work and costs related to restoration of the damaged sustained as a result of the failed sprinkler system and made the following recommendations for Village Board consideration. 1. Ratification of the expenditure to Nova Fire Protection of Schaumburg for fire sprinkler testing and repairs in an amount not to exceed $3,500. 2. Authorization of expenditure for fire sprinkler improvements in an amount not to exceed $9,000. 3. Authorization of expenditure for miscellaneous restoration and improvements in a cumulative amount not to exceed $31,000. 4. Authorization to accept National Joint Purchase Agreement price for specified replacement carpet tiles in an amount not to exceed $54,550. 5.Authorization to waive bid requirements and accept the proposal for Village Hall carpet removal and installation submitted by Flooring Resources Corporation of Elk Grove in an amount not to exceed $40,400. 6. Authorization for ratification of the expenditure to QCI Restoration, Inc., of Elgin for emergency water damage mitigation services in an amount not to exceed $14,008.72. 7. Authorization of expenditure to QCI Restoration, Inc. of Elgin for water damage restoration and drywall services in an amount not to exceed $18,884.75. Mr. Dorsey stated a claim for expenses had been submitted to the Village's insurance company; as of this date no decision has been made by the insurance company regarding disposition of the claim. Risk Management Funds will be used to pay the deductible and other expenses not covered by the insurance policy. In response to questions from the Village Board Mr. Dorsey provided the following: -Nova did pressure check of entire building — but did not check entire sprinkler system. -Failure of system — exposure to extreme cold. -No damage to woodwork. 45 — request to waive bid; based on costs submitted by QCI — no allowance for after hours work. Recommend proposal from Flooring Resources Corporation — alternative carpet replacement will yield a higher quality, longer - lasting carpet and a less disruptive installation process. Village Board Comments -After incident — need to act quickly. -Recommend assessing entire fire sprinkler system. 7 of 8 Minutes of the Regular Meeting of the February 4, 2014 Mayor and Board of Trustees of the Village of Mount Prospect -Impressed with mitigation /remediation that was done the day after the incident. Trustee Hoefert commented, when the Village Hall was constructed the interior was designed for longevity — carpeting, paint and furnishings were done by a professional to ensure a well - designed professional appearance throughout. Trustee Hoefert questioned how the carpeting would be selected and emphasized the need to make sure selections were made in the same manner; avoid a hodgepodge appearance that diminishes the interior quality of the building. Assistant Village Manager Dave Strahl responded to questions regarding carpet replacement stating it was staff's intent to maintain the same high standards throughout the building. Assistant Village Manager Strahl also took the opportunity to recognize the fantastic response to the incident by the Mount Prospect Fire Department and the exceptional work performed by the Public Works Department. Village Manager Janonis stated the Village Board could vote on each of the motions as presented on the Agenda or take one vote inclusive of all work for a total of $171,343.47. Trustee Rogers, seconded by Trustee Zadel, moved to approve the request for restoration costs associated with Village Hall Fire Sprinkler System Failure in an amount not to exceed VBA 02 -14 $171,343.47. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. C.Status ■Coffee with Council — February 8, 2014, 9:00 a.m. to 11:00 a.m. Village Hall — Community Center ■Celestial Celebration — February 7, 2014 — sold out Shining Stars recognition Victoria in the Park OTHER BUSINESS OTHER BUSINESS Trustee Korn related his recent experience with non - functioning smoke and carbon monoxide detectors. He emphasized the importance of testing and replacement of both devices on a regular basis. Trustee Korn also reminded the community of the Village's requirement for removal outdoor holiday decorations; must be removed sixty (60) days after the holiday. ADJOURN ADJOURN There being no further business to discuss Mayor Juracek asked for a motion to adjourn, Trustee Rogers, seconded by Trustee Korn, moved to adjourn the meeting. By unanimous vote the February 4, 2014 Village Board meeting adjourned at 9:00 p.m. M. Lisa Angell Village Clerk 8 of 8 Minutes of the Regular Meeting of the February 4, 2014 Mayor and Board of Trustees of the Village of Mount Prospect