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HomeMy WebLinkAbout12/17/2013 VB MinutesMINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT December 17, 2013 CALL TO ORDER Mayor Juracek called the meeting to order at 7:06 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Trustee Hoefert led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Matuszak gave the Invocation, MINUTES MINUTES Trustee Hoefert, seconded by Trustee Korn, moved to approve the minutes of the regular Village Board meeting held December 3, 2013. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers Nays: None Abstain: Zadel Motion approved. FINANCIAL MONTHLY FINANCIAL REPORT AND APPROVE BILLS REPORT & Mayor Juracek stated the next item on the agenda, "MONTHLY FINANCIAL REPORT AND APPROVE BILLS APPROVE BILLS" was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." Community Development Director Bill Cooney requested deferral of Item D. under the Manager's Report; Request Village Board approval for Fagade Rebate Reimbursement in the amount of $10,000 for Edible Arrangements, 117 South Emerson Street. Mr. Cooney indicated the applicants were not ready to move forward with the request at this time. Mayor Juracek requested a motion to remove Item D. from the consent agenda and defer. Trustee Polit, seconded by Trustee Roger, moved for removal /deferral of Item D. as a Consent Item under the Manager's Report; Request Village Board approval for Fagade Rebate Reimbursement in the amount of $10,000 for Edible Arrangements, 117 South Emerson Street. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. MAYOR'S REPORT MAYOR'S REPORT A. Proclamation; "Appreciation for the Service Extended by Dorothy Kurcera." PROCLAMATION; Mayor Juracek presented the Proclamation; "Appreciation for the Service Extended by Dorothy APPRECIATION Kurcera" to Ms. Kucera. On behalf of the Village Board, Sister Cities Commission and the FOR THE SERVICE community Mayor Juracek thanked Ms. Kucera for her commitment, experience and knowledge EXTENDED BY as a dedicated member of Mount Prospect Sister Cities Commission; 2000 -2013. DOROTHY KUCERA 1 of 12 Minutes of the Regular Meeting of the December 17, 2013 Mayor and Board of Trustees of the Village of Mount Prospect HOLIDAY DECORATION AWARDS AMEND CHAPTER 13, ALCOHOLIC LIQUORS Mayor Juracek further stated it was under the leadership of Ms. Kucera that the Village of Mount Prospect was recognized as Sister City of the Year for the State of Illinois in 2011. Several members of the Sister Cities Commission were in attendance to demonstrate their appreciation of Ms. Kucera's many years of leadership and numerous contributions to the Commission. Ms. Kucera thanked Mayor Juracek, the Village Board and the members of the Commission for the proclamation and recognition. B. Holiday Decoration Awards Special Events Commission members Ms. Linda Hoefert and Ms. Teresa VanOpdorp presented the winners of the 18 Annual Holiday Decorating Contest: Best Religious 905 I -Oka Street Ginger Bread 1909 Kiowa Lane Simple But Elegant 124 South Lancaster Street Hatfield & McCoys 1707 and 1710 Laurel Drive Best Business Randhurst Village Light Show Christmas Fantasy 1710 Liberty Court Christmas Dreamland 111 1 -Oka Street Grand Prize 8 South Busse Road Mayor Juracek congratulated the winners and thanked the Special Events Commission for their time and effort in selecting the winners and sponsoring the event. C. 1 st reading of An Ordinance Amending Chapter 13, "Alcoholic Liquors," of the Village Code of Mount Prospect. Mayor Juracek presented for a first (1 of reading an ordinance amending Chapter 13 (Alcoholic Liquors) of the Mount Prospect Village Code. This ordinance amends the Village Code by decreasing the number of Class "F -3" liquor licenses by one (1) issued to Prospect Pizza Inc.d /b /a Jake's Pizza, 302 Northwest Highway. Trustee Zadel thanked the owner of Jake's, Jake Flowers and his family for what they brought to the community since opening in the 1960's. Both Trustee Zadel and Trustee Korn shared fond memories of their time at the family oriented establishment. Trustee Korn, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes; Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried, Trustee Korn, seconded by Trustee Zadel, moved for approval of Ordinance No. 6104 AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC ORD 6104 LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. 2of12 Minutes of the Regular Meeting of the December 17, 2013 Mayor and Board of Trustees of the Village of Mount Prospect AMEND CHAPTER D. 1 reading of An Ordinance Amending Chapter 13, "Alcoholic Liquors," of the Village Code 13, ALCOHOLIC of Mount Prospect. LIQUORS Mayor Juracek presented for a first (1 of reading an ordinance amending Chapter 13 (Alcoholic Liquors) of the Mount Prospect Village Code. This ordinance amends the Village Code by increasing the number of Class "P -1" liquor licenses by one (1) issued to Vedant Group, Inc. d /b /a White Eagle Liquor, 1723 Golf Road. Mayor Juracek stated the buyer and seller of Gold Eagle Liquors have agreed to final terms for the sale of the establishment; the purchase of the business is contingent on approval of the license application. The buyer has resubmitted the liquor license application and met with the Village Manager to discuss the Village's liquor code and the owner's responsibility to enforce regulations. Trustee Zadel, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes; Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays. None Motion carried. Trustee Korn, seconded by Trustee Zadel, moved for approval of Ordinance No. 6105: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC ORD 6105 LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. APPOINTMENTS APPOINTMENTS None. CITIZENS TO BE COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD HEARD Ms. Koula Louras, owner Rand & Euclid Shell Express Gifts 630 West Rand Road Ms. Denise Zervos Zervos Shell 1050 East Northwest Highway Ms. Louras and Ms. Zervos addressed the Village Board regarding the two -cent tax increase on each gallon of gas purchased in the Village; effective January 1, 2014. Both owners related the tremendous impact the increase will have on their businesses; difficult to remain competitive with corporate owned stations and stations located outside the Village. Unsure how long businesses will be able to operate under the unfavorable conditions. In addition, Ms. Louras stated she was unaware the Village had approved the increase before she received a letter from the Village advising her of the January 1 tax increase; should have received notice in advance of Village Board's decision. Mayor Juracek stated the Village Board recognizes the competitive challenges and pressure of their business. Mayor Juracek further stated the issue of how to fund the Village's road program has been on the public agenda and in the newspaper for several months. The Village Board values community input and the concerns and viewpoints related to the motor fuel tax increase were taken into account as part of the decision process for funding the road program. Mayor Juracek also acknowledged receipt of Ms. Louras' email. 3of12 Minutes of the Regular Meeting of the December 17, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Mr. Louis Leone Resident Mr. Leone expressed his concern regarding the potential removal of the island at Route 83: he indicated this was mentioned during the recent presentation /discussion of downtown redevelopment. He stated the island is an important safety feature especially for pedestrians and the removal of the island would be a detriment to the traffic pattern; he encouraged the Village Board keep the island in place. Stating the Village Board appreciates his input and concerns, Mayor Juracek thanked Mr. Leone for his comments. CONSENT AGENDA CONSENT AGENDA FACADE REBATE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS A. PZ- 21 -13, 600 See Gwun Avenue, Mt. Prospect Park District PZ- 21 -13, 600 SEE 2 nd reading of An Ordinance Granting a Conditional Use (Height of Accessory Structures) GWUN AVENUE for property Located at 600 See Gwun Avenue. VARIATION AND CONDITIONAL USE Mayor Juracek presented for a second (2nd) reading An Ordinance Granting a Conditional Use (Height of Accessory Structures) for Property Located at 600 See Gwun Avenue. The Planning and Zoning Commission recommended denial of the Petitioner's request by a 0 -6 vote; approval requires a Super Majority vote by the Village Board. Community Development Director Bill Cooney stated since the December 3, 2013 Village Board meeting the Mt. Prospect Park District has taken several measures to address the questions and concerns presented at the first (1 reading of the ordinance to grant a Conditional Use. He indicated Village staff had no updated or additional information to present. The Petitioner and representatives in attendance provided a brief overview of their actions to address questions /concerns and responded to any additional questions from the Village Board. [Mr. John Green, (Groundwork, Ltd.) project architect, Mr. Dave Esler, ( Esler Golf Design) golf course architect, Mr. John Moynihan, netting system specialist, Mr. Greg Kuhs, Executive Director Mt. Prospect Park District and Mr. Brett Barcel, Director of Golf Operations Mt. Prospect Park District.] Mr. Green stated in response to the Village Board's request to enhance the visual outline of the proposed netting Mt. Prospect Park District staff did the following: ■ Flagged the area to show location of poles with 75 foot netting; after snowfall went back and put cones. -Made an unsuccessful attempt to float balloons in the designated area. 4of12 Minutes of the Regular Meeting of the December 17, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Trustee Hoefert, seconded by Trustee Matuszak, moved to approve the following business FINANCIAL items: REPORT & 1. Monthly Financial Report: November 2013 APPROVE BILLS 2. Bills dated November 28 — December 11, 2013 3. AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN SURPLUS PROPERTY ORD 6114 OWNED BY THE VILLAGE OF MOUNT PROSPECT 4. Motion to approve proposal for the 2014 property and workers compensation insurance PROWWORKERS program in an amount not to exceed $201,596. COMP INSURANCE 5. Motion to approve proposal for 2014 General and Auto Liability Third -Party Claims in an amount not to exceed $9,492. 2014 GENERAL & 6. Request Village Board approval for Fagade Rebate Reimbursement in the amount of AUTO LIABILITY $10,000 for Starbucks, 90 East Northwest Highway. FACADE REBATE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS A. PZ- 21 -13, 600 See Gwun Avenue, Mt. Prospect Park District PZ- 21 -13, 600 SEE 2 nd reading of An Ordinance Granting a Conditional Use (Height of Accessory Structures) GWUN AVENUE for property Located at 600 See Gwun Avenue. VARIATION AND CONDITIONAL USE Mayor Juracek presented for a second (2nd) reading An Ordinance Granting a Conditional Use (Height of Accessory Structures) for Property Located at 600 See Gwun Avenue. The Planning and Zoning Commission recommended denial of the Petitioner's request by a 0 -6 vote; approval requires a Super Majority vote by the Village Board. Community Development Director Bill Cooney stated since the December 3, 2013 Village Board meeting the Mt. Prospect Park District has taken several measures to address the questions and concerns presented at the first (1 reading of the ordinance to grant a Conditional Use. He indicated Village staff had no updated or additional information to present. The Petitioner and representatives in attendance provided a brief overview of their actions to address questions /concerns and responded to any additional questions from the Village Board. [Mr. John Green, (Groundwork, Ltd.) project architect, Mr. Dave Esler, ( Esler Golf Design) golf course architect, Mr. John Moynihan, netting system specialist, Mr. Greg Kuhs, Executive Director Mt. Prospect Park District and Mr. Brett Barcel, Director of Golf Operations Mt. Prospect Park District.] Mr. Green stated in response to the Village Board's request to enhance the visual outline of the proposed netting Mt. Prospect Park District staff did the following: ■ Flagged the area to show location of poles with 75 foot netting; after snowfall went back and put cones. -Made an unsuccessful attempt to float balloons in the designated area. 4of12 Minutes of the Regular Meeting of the December 17, 2013 Mayor and Board of Trustees of the Village of Mount Prospect -Took before and after photos of the golf (before and after snow); photo shopped how netting would be shown on course. Illustrate how layer of trees would shield netting. -Mr. Kuhs was on -site at the golf course to answer questions. -Village staff was given sample of netting; (Village Board given sample during meeting.) Mr. Green provided a summary of the MPPD's planning process and objectives for the proposed driving range and associated safety features. He stated the primary goal was to have a driving range that would accommodate all groups; an area that could be used for both practice and warm -up in a safe manner. Members of the Village Board posed several questions to the petitioner including: -Motivation for driving range? ■ Number of trees to be removed? -Type and color of poles netting; least visible? -Longevity/maintenance of netting and poles? -Spacing between poles? • Landscape plans? -Increased traffic in residential area - adequate parking? -If conditional use is not approved — does the MPPD have an alternate plan? In addition to the questions, Trustee Matuszak provided a photograph he recently took of the netting at Glenbard South High School; illustrated the unsightly appearance of the netting and poles without landscape screening. Trustee Matuszak questioned whether there had been any discussion with the residential neighbors regarding landscape plans. The Petitioner and representatives responded to the questions from the Village Board. -Motivation for driving range — provide appropriate space for people using course and youth to practice. Enhance golf lesson program and youth golf. Increase revenue is low on list for expansion. Citizens' advisory committee indicated residents wanted driving range to remain at golf course; original plan to relocate to Melas Park was no longer considered optimal. -Number of trees to be removed — approximately twenty (20) plus trees will be removed; primarily cluster of trees right side of 18 fairway. -Steel or wood poles can be used; recommending wood poles with black netting. 1) black netting less visible; blend in with tree line. 2) Final spacing of poles yet to be determined — still need to do soil testing; may use fewer poles than indicated. 3) netting specialists recommend leaving netting up year round; 4) netting can be patched but typically life is 7 — 10 years. -Landscape plans — MPPD sensitive to aesthetic concerns of Village Board and neighbors; 1) plan includes fast growing trees to shield netting and 2) $100,000 funding for new landscaping. -Parking — over last ten (10) years reduction in usage of golf course; no issue with parking when at higher usage. The modernization of golf course for sustainability. Do not anticipate any increased traffic or parking issue with driving range. Statistically golfers do not drive a significant distance simply to use driving range. As part of the variation for tent display the MPPD must provide plat of consolidation; consolidation of the lot creates additional parking. -Conditional Use — if the request for Conditional Use is not approved the MPPD will need to re- evaluate plans; no plan B already have looked at Plan B and others. Mayor Juracek stated the request for Conditional Use is a zoning issue; community considerations — safety and aesthetics. MPPD does not need Village approval for removal of trees. Parking will resolve itself; if parking not available golfers will go somewhere else. Mayor Juracek stated the Village has received additional input from residents both pro and con regarding the request for Conditional Use; all emails are on record. The meeting was then opened for public comment. 5of12 Minutes of the Regular Meeting of the December 17, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Public Comment Mr. Joseph Maslanka 1106 Lonnquist Boulevard -Proposed netting and poles —will be unsightly; concerned about neighborhood aesthetics. -Concerned about increased traffic and parking in neighborhood. -Never received letter of public hearing — Planning and Zoning. [Mayor Juracek stated that based on previous communication with Ms. Maslanka regarding notification of the public hearing — Village records indicated a letter addressed to the owner was sent.] Mr. Patrick Miskella 500 We Go Trail -Netting seems like overkill. -Address safety concerns with installation of a camera to monitor driving range. Mayor Juracek indicated, at the request of the Petitioner the vote on the request for Conditional Use could be deferred until the January 7, 2014 Village Board meeting or be taken at tonight's meeting. Speaking on behalf of the Mt. Prospect Park District Mr. Green requested the Village Board proceed with the vote. Trustee Rogers, seconded by Trustee Zadel, moved for approval of An Ordinance Granting a Conditional Use (Height of Accessory Structures) for property Located at 600 See Gwun Avenue. Upon roll call: Ayes: Hoefert, Juracek, Korn, Zadel Nays: Matuszak, Polit, Rogers As approval required a super majority vote; the motion failed. Mayor Juracek called for a recess at 9:12 p.m.; Mayor Juracek resumed the December 17, 2013 Village Board at 9:17 p.m. 2014 VILLAGE PUBLIC HEARING BUDGET PUBLIC Mayor Juracek called the Public Meeting to order at 9:18 pm. HEARING Mayor Juracek stated the purpose of the Public Hearing is to allow residents, businesses and other interested parties an additional opportunity to comment on the proposed budget for the Village of Mount Prospect for fiscal year beginning January 1, 2014 and ending December 31, 2014. Notice of the Public Hearing was published in the Daily Herald on December 6, 2013. Televised departmental budget presentations and discussions were held at Committee of the Whole meetings in October and November. The Finance Commission also conducted budget discussions at their October and November meetings. Finance Director Dave Erb presented the Village's proposed 2014 budget summary. -Revenues and other Sources $119,225,396 13.4% increase Village $108,812,217 14.5% increase Library $ 10,413,179 2.8% increase Increase in revenue; real estate transfer stamps; water /sewer rate increase; investment income; growth in police and fire pension funds; bonds; and other revenues. -Budget Expenditures $127,396,981 Village $116,983,802 Library $ 10,413,179 -Village Operating Budget $ 61,975,624 Increase in expenditures; 77.4% capital fund — flood and water /sewer — increase in Chicago water rates. 6of12 Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect 15.2% increase 16.6% increase 2.8% increase 1.5% increase street projects; 38.3% debt service; December 17, 2013 ■2014 General Fund is balanced $45,814,066 (forecast 2015 deficit) -Property Tax 5% increase -Adjustment to water rates 9.5% increase -Motor Fuel Tax $0.02 increase -Refuse Collection Direct charge increase -Library Budget $10,413,179, 2.8% increase As there were no public comments or questions Mayor Juracek closed the Public Hearing for the 2014 Budget at 9:25 p.m. LEVY AND Mayor Juracek presented for a second (2 "d ) reading an ordinance authorizing the levy and COLLECTION OF collection of taxes for the corporate and municipal purposes of the Village of Mount Prospect TAXES including the Library for the fiscal year beginning January 1, 2013 and ending December 31, CORPORATE AND 2013. MUNICIPAL PURPOSES Trustee Hoefert, seconded by Trustee Rogers, moved for approval of Ordinance No. 6106: AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES ORD 6106 FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2013 AND ENDING DECEMBER 31, 2013. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers Zadel Nays: None Motion carried Mayor Juracek presented for a second (2 "d ) reading an ordinance authorizing the levy and LEVY AND collection of taxes for the municipal purposes of Special Service Area No. 5 of the Village of COLLECTION OF Mount Prospect, Illinois for the fiscal year beginning January 1, 2013 and ending December 31, TAXES SPECIAL 2013. SERVICES AREA #5 Mr. Erb stated staff recommend the 2103 tax levy remain the same as the 2012 levy; $1.5 million. Levy will fall off in 2017 or 2019. Trustee Zadel, seconded by Trustee Rogers, moved for approval of Ordinance No. 6107: AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL AREA NUMBER 5 OF THE ORD 6107 VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2013 AND ENDING DECEMBER 31, 2013. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried ABATE A PART OF Mayor Juracek presented for a second (2 reading an ordinance to abate part of the taxes THE TAXES LEVIED levied for corporate and municipal purposes of the Village of Mount Prospect for fiscal year FOR CORPORATE beginning January 1, 2013 and ending December 31, 2013. AND MUNICIPAL PURPOSES 2013 Mr. Erb stated the abatement ordinance reduces a portion of the Series 2009C and 2013 debt service tax levies established by its bond ordinance. The abatement of the 2009C levy is the result of issuing these bonds as Build America Bonds (BAB). The BAB's provide a federal subsidy of the interest paid on the bonds to the issuer which lowers the overall cost of borrowing. Funds to abate the Series 2013 levy will come from the home rule sales tax dedicated to support flood control projects. 7of12 Minutes of the Regular Meeting of the December 17, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Trustee Zadel, seconded by Trustee Matuszak, moved for approval of Ordinance No. 6108: ORD 6108 AN ORDINANCE AUTHORIZING TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2013 AND ENDING DECEMBER 31, 2013. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. 2014 ANNUAL BUDGET Mayor Juracek presented for a second (2 "d ) reading an ordinance adopting an annual budget for the Village of Mount Prospect, Illinois for fiscal year commencing January 1, 2014 and ending December 31, 2014 in lieu of passage of an appropriation ordinance. Mayor Juracek opened the discussion of the ordinance for public comment; there were no comments. Village Board Comments Trustee Hoefert, Trustee Korn, Trustee Matuszak, Trustee Polit, Trustee Rogers and Trustee Zadel each expressed their thanks and appreciation to staff, the Finance Commission and residents for their input and direction during the discussions and decision making of the 2013 Budget. Budget process is year round. • 2014 Budget — the "Act Now" budget; decision to act now to protect Village assets or wait and risk increased costs. Need to act now on road and flooding projects. • Deferral would only cause further deterioration of roads; responsible way to move forward. • Nothing trumps village financial health. • Number of positive movements going on in Village; will ultimately increase revenue. • When General Fund is back; Village finances will stabilize. • Pensions remain a concern. • Concern regarding tapping into reserves. • Flood and street programs; money well spent. • Budget year round process; budget adjusted two — three times a year - keep budget balanced. • Thanked staff and Finance Commission for developing fair and equitable plan for funding road program. • Finance Commission — conservative group of residents; benefit to budget process. • Village cost - cutting efforts allows for necessary increases to ensure residential services and improvements. • Commended staff for balanced budget and quality service delivery. • Hoped more resident involvement while Village Board making budget decisions; residents tend to respond after budget has been approved. Mayor Juracek also thanked the Village Board, the Finance Department, Finance Commission and Village Administration for their hard work in bringing forth a balanced budget for 2014: 1) operating budget less than 1.5% increase; 2) ERP system — improved process /lower costs 3) funding of road project — bonds with relatively low interest. Trustee Hoefert, seconded by Trustee Polit, moved for approval of Ordinance No. 6109: ORD 6109 AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2014 AND ENDING DECEMBER 31, 2014 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE. 8of12 Minutes of the Regular Meeting of the December 17, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. NEW BUSINESS NEW BUSINESS A. An ordinance amending Chapter 13 entitled "Alcoholic Liquors" of the Village Code of Mount AMEND CHAPTER Prospect. 13, "ALCOHOLIC LIQUORS" OF THE Mayor Juracek presented for a first (1 reading An ordinance amending Chapter 13 entitled VILLAGE CODE "Alcoholic Liquors" of the Village Code of Mount Prospect. This ordinance amends Articles I, II, III and IV of the Chapter 13, "Alcoholic Liquors" of the Village Code regarding licensing, sale and services of alcoholic beverages. Mayor Juracek provided background information regarding the proposed amendments as presented and discussed at the Committee of the Whole meeting; November 26, 2013. Discussion included changes to the five (5) major areas: 1) Bring your own bottle service (BYOB), designated as Corkage Service 2) Bottle service at banquet halls 3) Service at barbershops, beauty shop, spa and cosmetic establishments 4) Consolidation of various special permits into a single ad hoc temporary permit classification and 5) Due process. Since the November 26 COW meeting further revisions were made; changes highlighted in red -line version of draft ordinance. -Definitions - Cosmetic Facility. Definition added; includes language "cosmetic facilities" shall not include massage establishments. -Section 13.203.610. — modified to reflect the principal(s) and manager(s) of an establishment must complete Basset training in a classroom if the principal(s) of an establishment has never held a liquor license. Mayor Juracek also noted the scrivener's error on page 11; Class S -6 Spa License should be Class S -6 Cosmetic License. Trustee Hoefert reiterated the requirement for Basset Training for cosmetic facilities; he has heard the serving of alcohol may already be occurring at some locations. He cautioned This type of activity without the proper training and insurance places tremendous liability on the facility. While not supportive of over regulation HE believes regulation of service of alcohol is important; Village regulating in responsible manner. Mayor Juracek added service of alcohol is limited to two (2) glasses. Trustee Matuszak stated the expansion of alcohol for this line of business is a good step; understands this is a very popular feature offered to customers. Regulation allows businesses to move forward with acceptable opportunities to expand customer base. Mayor Juracek stated she had received only one (1) phone call against this provision. She noted cosmetic facilities are not required to serve alcohol; market choice. Village Manager Michael Janonis stated the Village will conduct a mandatory seminar regarding liquor code. In response to questions regarding insurance, Manager Janonis stated applicants will need to provide proof of dram shop insurance to the Village before obtaining a liquor license and must attend the mandatory seminar. Mayor Juracek stated there is a tremendous amount of detail associated with the application process and issuance of a liquor license. Mayor Juracek recognized and thanked Administrative Assistant Doreen Jarosz for her experience and expertise in the development of the liquor code modifications. Ms. Jarosz administers the liquor licensing process and issuance of licenses; she will coordinate the mandatory meeting for applicants. Trustee Zadel, seconded by Trustee Korn, moved to waive the rule requiring two (2) readings of an ordinance: 9of12 Minutes of the Regular Meeting of the December 17, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Upon roll call: Ayes: Korn, Matuszak, Polit, Rogers, Zadel Nays: Hoefert Abstain; None Motion carried. Trustee Korn, seconded by Trustee Matuszak, moved for approval of Ordinance No. 6110;. AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC ORD 6110 LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. B. PZ- 02 -13, TEXT AMENDMENTS TO CHAPTER 7 (SIGN REGULATIONS) AND CHAPTER PZ- 02 -13, TEXT 14 (ZONING) OF THE VILLAGE CODE OF MOUNT PROSPECT AMENDMENTS TO 1. 1 St reading of an ordinance amending Chapter 7 entitled "Sign Regulations" of the Village CHAPTER 7 (SIGN Code of Mount Prospect, Illinois. REGULATIONS AND CHAPTER 14 2.1 St reading of an ordinance amending Chapter 7 entitled "Sign Regulations" of the Village (ZONING) OF THE Code of Mount Prospect, Illinois. VILLAGE CODE Mayor Juracek presented for a first (1 reading an ordinance amending Chapter 7 entitled "Sign Regulations" of the Village Code of Mount Prospect, Illinois. This ordinance makes changes to the Village Code related to regulations for sidewalk and portable signs. The Planning and Zoning Commission recommended approval of the changes by a 7 -0 vote. Community Development Director Bill Cooney provided background information stating the Village performs periodic review and amendments to the Village Code. To update the Zoning and Sign Codes the Village performs periodic review and amendments. Updates of the regulatory functions are designed to better address current development trends within the community and /or address variations which have been supported. The Community Development Department has been performing a review of these codes over the last year; the proposed changes were previously presented to the Committee of the Whole (January 2013) and at the September 26, 2013 Planning and Zoning meeting. Staff's proposed revisions are intended to make each code more user friendly and address industry trends and standards. Mr. Cooney outlined staff's primary objectives: 1)Update Village Code to address industry trends and standards. 2)Codify variations which have already been approved including; administrative functions; fence regulations; donation boxes; land use — Table 2; PUD Regs; driveway regulations; off - street parking regulations; landscape regulations and sidewalk signs. 3)Codify of Policy and Procedures In response to questions regarding parkway signs, Mr. Cooney stated they are illegal. In an effort to address the problem during the summer staff do Saturday morning inspections to find signs. Offender(s) will be issued a warning — if continue illegal activity offender may be ticketed. Trustee Zadel, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays Motion carried. Hoefert, Korn, Matuszak, Polit, Rogers, Zadel None 10 of 12 Minutes of the Regular Meeting of the December 17, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Trustee Hoefert, seconded by Trustee Polit, moved for approval of Ordinance No. 6111: ORD 6111 AN ORDINANCE AMENDING CHAPTER 7 ENTITLED "SIGN REGULATIONS" OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Mayor Juracek presented for a first (1 reading an ordinance amending Chapter 14 entitled "Zoning" of the Village Code of Mount Prospect, Illinois. This ordinance makes numerous updates to the Village Code related to Zoning regulations. The Planning and Zoning Commission recommended approval of the changes by a 7 -0 vote. Trustee Zadel, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Korn, moved for approval of Ordinance No. 6112 ORD 6112 AN ORDINANCE AMENDING CHAPTER 14 ENTITLED "ZONING' OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. C. 1' reading of an ordinance amending Chapter 15 entitled "Subdivision, Development and Site Improvement Procedures" of the Village Code of Mount Prospect, Illinois. Mayor Juracek presented for a first (1 reading an ordinance amending Chapter 15 entitled "Subdivision, Development and Site Improvement Procedures" of the Village Code of Mount Prospect, Illinois. Mr. Cooney provided background information stating Section 15.305 "Subdivision Standards" was revised to allow for accessory structures in an easement. The Community Development Director may require the property owner to execute an indemnification /hold harmless agreement and written authorization from the applicable utility companies. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 6113: ORD 6113 AN ORDINANCE AMENDING CHAPTER 15 ENTITLED "SUBDIVISION, DEVELOPMENT AND SITE IMPROVEMENTS PROCEDURES" OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS Upon roll call: Ayes: Nays Motion carried Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Hoefert, Korn, Matuszak, Polit, Rogers, Zadel None 11 of 12 December 17, 2013 D. An Ordinance Authorizing the Sale of Certain Surplus Property Owned by the Village of Mount Prospect. Approved under the Consent Agenda. MANAGER'S VILLAGE MANAGER'S REPORT REPORT A. *Motion to approve proposal for the 2014 property and workers compensation insurance program in an amount not to exceed $201,596. Approved under the Consent Agenda. B. *Motion to approve proposal for 2014 General and Auto Liability Third -Party Claims in an amount not to exceed $9,492. Approved under the Consent Agenda. C. *Request Village Board approval for Facade Rebate Reimbursement in the amount of $10,000 for Starbucks, 90 East Northwest Highway. Approved under the Consent Agenda. D. *Request Village Board approval for Facade Rebate Reimbursement in the amount of $10,000 for Edible Arrangements, 117 South Emerson Street. Removed from Consent; item deferred. E.Status -Holiday Schedule December 24 Village offices close at 3:00 p.m,. December 25 Village offices closed January 1 St Village offices closed Village Board meeting December 31 No Village Board meeting (Fifth Tuesday) January 7 th Next Village Board Meeting OTHER BUSINESS OTHER BUSINESS In reference to the local motor fuel tax increase Trustee Polit gave a quick calculation of the incremental increase to residents purchasing motor fuel in Mount Prospect. He encouraged residents to support the Mount Prospect gas stations. Trustee Hoefert thanked the Public Works crews for their outstanding snow removal operations. He indicated he had received an email thanking Public Works for the "awesome" snow removal. ADJOURN ADJOURN There being no further business to discuss Mayor Juracek asked for a motion to adjourn, Trustee Hoefert, seconded by Trustee Rogers, moved to adjourn the meeting. By unanimous vote the December 17, 2013 Village Board meeting adjourned at 10:17 p.m. M. Lisa Angell Village Clerk 12 of 12 Minutes of the Regular Meeting of the December 17, 2013 Mayor and Board of Trustees of the Village of Mount Prospect