HomeMy WebLinkAbout11/19/2013 Construction Engineering Services for Elevated Tank Painting Projectrr Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
AM?/
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: WATER & SEWER SUPERINTENDENT
DATE: NOVEMBER 14, 2013
SUBJ: CONSTRUCTION ENGINEERING SERVICES FOR ELEVATED TANK
PAINTING PROJECT ($58,130)
BACKGROUND
The elevated tank, situated near the intersection of Evergreen Avenue and Maple Street, was
drained and inspected in 2010 by the Village's water reservoir consultant; Tank Industry
Consultants (TIC). As a result of this inspection TIC recommended that the interior and exterior
coatings be cleaned, spot blasted, and re- coated.
In 2012, TIC prepared the detailed technical specifications and bid documents necessary to
perform this work. The project was bid in early 2013 for the work to be performed in the early
fall. Bids were received and the bids were considerably higher than the engineer's estimate and
the available budget. Staff recommended that all of the bids be rejected as non - responsive and
over budget. Staff asked that the project be re -let for the spring of 2014. TIC prepared the
revised bid documents, assisted with the bid letting and bid review. An award recommendation
for the painting work is on the Village Board's agenda as a separate item.
The elevated tank painting project would entail cleaning, spot sandblasting, and recoating of all
interior and exterior surfaces. The exterior cleaning, sandblasting and subsequent painting effort
would include the full containment of all sprays and sandblasting materials to a confined area.
There are also some minor safety repairs to the railing along the topside of the tank, the
protection of the Village's wireless equipment located on the tank and a new cathodic protection
system. The project duration is expected to be twelve (12) weeks with the project beginning in
early spring of 2014.
DISCUSSION
Tank Industry Consultants is a highly recognized national engineering firm specializing in the
engineering, design, maintenance and repair of tanks and reservoirs of all types. The Village
has used TIC for many years, including the earlier 1993 painting project, to provide construction
phase services to the Village to ensure that the contractor follows the bid documents.
TIC also came to the Villages aide with the recent roof collapse at water reservoir 16. TIC has
local staff in Bolingbrook, Illinois but is headquartered out of Indianapolis, Indiana. The Village
has been served by TIC staff from both locations.
Tank Industry Consultants prepared a proposal for construction monitoring services during the
elevated tank painting project in the amount of $53,130. This amount is for full -time on -site
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Construction Engineering Services for Elevated Tank Painting Project ($58,130)
November 14, 2013
monitoring during the estimated twelve (12) project period. TIC also proposed limited
monitoring services at a cost of $28,350 for limited on -site monitoring during the prime exterior
and interior painting, estimated at four (4) weeks with spot visits during the rest of the project.
The elevated tank is a prominent downtown location, alongside a major area thoroughfare, with
residential properties located just to the east of the site. After discussions of the proposal, staff
is requesting that the Board authorize full -time project monitoring.
In addition to the construction phase services; staff is recommending an allowance to the
engineering firm for paint sample testing, laboratory analysis and other associated costs in the
amount of $5,000. Any balance from these lab and testing costs would remain with the Village
and not be paid to the consultant. Sufficient funds exist in the budget for this effort.
RECOMMENDATION
I recommend that the Village Board authorize a professional engineering services agreement
with Tank Industry Consultants of Indianapolis, Indiana to provide full -time construction
engineering for the Elevated Tank Painting Project in an amount not to exceed of $58,130
($53,130 plus the $5,000 allowance). Sufficient funds for this proposed agreement exist in the
current budget.
Matt Overeem
Water & Sewer Superintendent
I con
Wn P. Dorsey
Director of Public Works
HAWater\projects\2013 0evated tank\2013 rebid \BOARD PSA TIC.docx