HomeMy WebLinkAboutRes 15-00 03/22/2000 RESOLUTION NO. 17-00
A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT
BETWEEN THE VILLAGE OF MOUNT PROSPECT AND CLUB REC PLEX
WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development
Block Grant Program; and
WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect
that Club Rec Plex shall provide a Friday evening youth program for the residents of the Village of
Mount Prospect in the corporate boundaries of the Village of Mount Prospect; and
WHEREAS, the program proposed by Club Rec Plex and approved herein, complies with the
requirements of the Department of Housing and Urban Development with respect to benefiting Iow and
moderate income persons.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That the Mayor is hereby authorized to sign and the Clerk directed to attest his
signature on an agreement for Community Development Block Grant implementation, which Agreement
is between the Village of Mount Prospect and Club Rec Plex, a copy of which Agreement is attached
hereto and hereby made a part hereof as Exhibit "A".
SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and
approval in the manner provided by the law.
AYES: Hoefert, Lohrstorfer, Prikkel, Skowron, Wilks
NAYS: None
ABSENT: Corcoran, Farley
PASSED and APPROVED this 22na day of March, 2000.
Mayor Pro Tern
ATTEST:
V~f/a~W Lowe '~ _
Village Clerk "
AGREEMENT
This Agreement is entered into this day of 2000, by and between the
Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the
"VILLAGE" and Club Rec Plex, Inc., (hereinafter referred to as the "COMPANY") a not-for-profit
company.
SECTION I
Statement of Purpose
As a grantee of Community Development Block Grant funds (hereinafter referred to as
CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to
as HUD), the VILLAGE elects to contract for services with the COMPANY for operation of a
program to facilitate services to low- and moderate-income Mount Prospect children, as outlined in
the Scope of Services attached herewith as Exhibit "A".
SECTION II
Amount of the Grant
The VILLAGE does hereby contract for services with the COMPANY up to a maximum of
$2,000.00 and the COMPANY agrees to abide by the provisions and regulations of the 1974
Housing and Community Development Act, as amended under which said contract is made, and to
use said contract funds for the purposes set forth in Section I hereof and as conditioned by the
provisions of Section III next.
The VILLAGE's contractual obligation as identified in Section I shall be limited to the
maximum amount specified in Section II, to the actual amount invoiced by the COMPANY, and
only to the extent such amount is received from HUD for such purposes.
SECTION III
Conditions of Contract
-1-
A. Indenmificafior~: The COMPANY agrees to indemnify and save and hold harmless the
VILLAGE and each and everyone of it's officers, agents, employees, servants, attorneys, insurers
and successors from any and all cla'uns, demands, causes of actions, expenses injuries, losses or
damages of whatever kind, character of description the VILLAGE may suffer as a result of any
cause, matter, act, or omission arising out of the failure of the COMPANY, or those acting under it,
to conform to the statues, ordinances or other regulations or requirements of any governmental
authority, in connection with the COMPANY's performance under this Agreement. The
COMPANY agrees to defend against any claims brought or actions filed against the VILLAGE with
respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully
or wrongfully brought or filed. In case of such a claim brought or such an action filed, the
VILLAGE agrees that the COMPANY may employ attorneys of it's own selection to appear and
defend the claim or action on behalf of the VILLAGE, subject to reasonable approval by the
VILLAGE, at the expense of the COMPANY. The COMPANY, at its' option, shall have the sole
authority for the direction of the defense.
B. Non-discrimination. The COMPANY, performing under this Agreement, shall not
discriminate against any worker, employee, or applicant or any member of the public, because of
race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be
limited to the following: employment, upgrading, demotion or transfer, termination, compensation,
selection for training including apprenticeship. The COMPANY agrees to post in conspicuous
places available to employees and applicants for employment, notices setting forth the provisions
of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be
applicable with regard to both COMPANY's internal personnel practices and it's actions in the
performance of this Agreerhent. The COMPANY hereby certifies that 1-9 forms are current and
employment verification has been completed regarding ail employees. The COMPANY agrees and
authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure
compliance with these provisions, subject to applicable laws and regulations concerning privacy with
reasonable notice to the COMPANY.
C. Examination of Records. The COMPANY will, at all times, give HUD, the Comptroller
General of the United States, and the VILLAGE, through any authorized representative, access to,
and the right to examine all records, books, papers or documents related to the contract, in
accordance with state and federal law. Said records shall include verification of household income
and information on race or national origin. Eligible households for this program must have incomes
below those noted in Exhibit C. The COMPANY may establish program income criteria below that
noted in Exhibit C.
D. Filing of Records. The COMPANY shall file with the VILLAGE such duplicates of
records covering such activities to be performed in whole or in part, as specified in Exhibit "A".
E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of
the COMPANY, provide it with copies of all laws, regulations and orders, including those cited in
this contract, which regulate the operation of the Block Grant funded programs, or which might
otherwise affect the performance of this Agreement. This agreement includes program income
requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the COMPANY and
uniform administrative requirements described in section 24 CFR 570.502.
SECTION IV
Compliance with Laws
The COMPANY, shall at all times, observe and comply with all laws, ordinances or
regulations of the Federal, State, County and local government which may in any manner affect the
performance of this Agreement, and the COMPANY shall be required to perform all acts under this
agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or
would be required to perform such acts. Suspension or termination shall occur if the COMPANY
materially fails to comply with any term of the award in accordance with 24 CFR 85.44.
SECTION V
Submission to HUD
Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all
necessary documents with HUD and shall comply with all applicable roles and regulations necessary
to facilitate acquisition of funds approved for this program by HUD. The COMPANY shall not file
any lawsuit against the VILLAGE or any of it's officers or employees as a result of this contract,
except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the
VILLAGE or any of it's officers or employees.
SECTION VI
Billing and Reporting Arrangements
Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COMPANY
on the following basis:
1. The VILLAGE shall allocate the $2,000.00 contract amount for the services
stipulated in this Agreement. The COMPANY shall submit one invoice bi-monthly.
Each invoice will be for one-sixth of the contract amount. In addition to the
invoices, the COMPANY shall submit to the VILLAGE a monthly status report
covering the activities of that month. The following information should also be
included:
a. Attendance sign-in sheets from each meeting.
b. Number of trips taken and number of children on each for the reporting
period.
2. A final report shall accompany the COMPANY's final billing. This report will
highlight the accomplishments of the program over the past twelve months,
summarized for the fiscal year, fi:om January 1, 2000 to December 31, 2000, the
number of Mount Prospect Residents served, and include the completion of Exhibit
"B" herein attached. This report shall be due no later than January 10, 2001.
3. The COMPANY shall also have completed by the parents or guardians of each child
an Application Form, using Exhibit C. This form may be part of the child's
application for participating in the program. Said application shall indicate to the
satisfaction of the Village, each participating child's household annual income as
being below, or above current HUD Section 8 Limits. Failure to submit a completed
application to the Village for each participating child's household will violate the
terms of this Agreement and cancel any pending and future payments due the
COMPANY from the VILLAGE.
All exhibits, reports and invoices must be completed and sent to the Village of Mount Prospect no
later than January 10, 2001.
SECTION VII
Length of Contract
This Agreement shall be valid from January 1, 2000 through December 31, 2000 and may
be terminated by either party upon thirty- (30) days written notice. All costs associated with
completed tasks shall be 'billed to the VILLAGE and reimbursed upon presentation of all
documentation required under Section VI.
SECTION VIII
Assignments
The COMPANY shall not assign the Agreement or any pa~ thereof and the COMPANY
shall not transfer or assign any funds or claims due or to become due hereunder without the prior
written approval of the Village Manager. Any transfer or assignment of funds pursuant to this
agreement, either in whole or in part, or any interest therein shall be due to the COMPANY shall be
deemed of no force or effect and shall not be binding upon the VILLAGE.
SECTION IX
Notices and Communications
Notices and communications under this Agreement shall be sent registered or certified mall
postage prepared, to the respective parties as follows:
to the VILLAGE
Mr. William J. Cooney, Jr.
Director of Conununity Development
Village of Mount Prospect
100 South Emerson Street
Mount Prospect, Illinois 60056
to the COMPANY
Ms. Sharon Anderson
Program Manager
Club Rec Plex
420 Dempster Street
Mount Prospect, Illin°is 60056
THE VILLAGE OF MOUNT PROSPECT
gayor Pro
CLUB ~C PLEX
Progrm M~ager
ATTEST:
Serving Portions of Mt. Prospect o Des Plalnes · Arlington Heights · EI~ Grove Viilage
RE: Village of Mt. Prospect Community Development Block Grant
Sponsoring Agency: Mt. Prospect Park District
Block Grant Project: Club RecPlex
Location: RecPlex (a facility of the Mt. Prospect Park District)
420 West Detupster St.
Mt. Prospect, IL 60056
847-640- 1000
Dates/Times: Friday evenings 6-10:30pm (year-round for the past 7 years)
Target Audience: 6w - ]0w graders
Club 'lRecPlex is a well supervised, structured recreational program for 6* - l0w
graders every Friday evening year-round. Participants are permitted supervised
use of the recreation~ _amenities ava_i!able at R_ecP!ex: the gymnasiums, wallyhall
courts, racquetball courts, swimming pool and lounge area. Park District staff
provides a safe, user ~endly place for these young teanagars to socialize on Friday
evenings.
There are special events for the participants such as, a summer sand volleyball
party, a back to school dance, a winter jump rope contest and pizza parties, all as
funds become available.
Club RecPlex teens may use their RecPlex membership card for free admission, all
other teens are admitted for $1.00 offthe regular rate if they have their parents
situpty sign a free Club RecPlex registration form. RecPiex youth resident fee is
$4.00, with the Club RecPlex diseoum card the teen would pay $3.00 per evening,
This year we have not received any other funding sources [br this program. Club
RecPlex averages between 75 to 200 youth per evening. While school is in session
attendance is higher than during the summer tuonths.
The park district staff costs specific to the Club RecPlex program includes:
Club RecPlex Supervisor $5,000
Gym Assistant 1,375
Facili~ Rover 1,375
Check-in Attendant 750
Total Annual Salaries :$8,500
st Dempst~ Street, Mr, Prospect, IL 60056 * 847-640-1000 * Fox 847-364.-2824
Page 2 Club RecPlex Block Grant Project
Thc Mt, Prospect Park District works in cooperation with TAP, School District
214 (Prospect, ]Elk Grove and Rolling Meadows High Schools), School District
#59 (Pr/endship and Holmes Jr. t-ligh Schools) and District #57 ('Lincoln Jr. High
School) to promote this youth program and to secure volunteers.
In the wake of the Columbine High School tragedy and other threats of school
violence, on May 20, 1999 the U.S. Senate approved S. 254, the Violent and
Repeat Juvenile Accountability and Rehabilitation Ac~. The bill contains language
that recognizes the value of recreation-as-prevention. The ludicia~ e, ommittee
also recognized the expertise and resources of public recreation authorities in
addressing the needs and demands of young people. The particular demands of
young people for secure environments and access to caring adults in user-friendly
places is specifically identified. Research shows that when a child is involved with
organized, structured leisure programs, they are less likely to pursue deviant types
of activities in their leisure time. Considering what taxpayers pay to incarcerate
one youth for juvenile crimes one quarter of that amount could be spent on this
program to service hundreds of children, making a long-term investment in the
youth of our comtatmity.
Club ReePlex provides a structured leisure program for the youth of our
community in a secure environment with aeeess to earing adults, by doiull so
Club Ree. Plex is providing our teens with strategies to prevent anti-social and
criminal activity before it oeeurs.
The Community Development Block Grant is erueinl to the eontin,,ed success
of Club ReePlex.
Submitted on behalf'of the Mt. PrOspect Park District, Club ReePlex
Sharon L. Anderson
Manager of Recreation Facilities
March 16, 2000
EXHIBIT C
FY 2000 HUD LOW-INCOME LIMITS
Persons in Household Income Limits
1 .......................................... $35,150
2 ..................................... $40,150
3 ..................................... $45,200
4 ..................................... $50,200
5 ..................................... $54,200
6 ..................................... $58,250
7 ........................................ $62,250
8 ......................................... $66,250
Name of Program:
Participant's Name:
(Please Print)
To participate in certain federally funded programs, participants must meet certain income qualifications.
I certify that my family/residence meets the income criteria listed below.
Signature of Head of Household
No. ofPeopleinHousehold Ma~mumHousehold Income
1 $35,150
2 40,150
'3 45,200
4 50,200
5 54,200
6 58,250
7 62,250
8 66,250
Single-Female
Head of Household: Yes No
VILLAGE OF MOUNT PROSPECT
100 SOUTH EMERSON STREET
MOUNT PROSPECT, ILLINOIS 60056
Phone (847) 818-5328
PUBLIC SERVICE AGENCY
MONTHLY STATUS REPORT FOR VILLAGE CDBG FUNDS
FISCAL YEAR JANUARY 1, 2000 TO DECEMBER 31, 2000
Applicant Phone
Address
Contact Person
Title
Agency Fiscal Year
PROGRAM CLIENT STATISTICS
1 Total number of clients served this month
Mount Prospect portion only
2 Total number of units of service provided during this month
Mount Prospect portion only
3 Define your"unit of service":
4 Describe all client fees for this month
5 Total amount actually received for this month from Village
6 Total amount actually used for this month
7 Describe any accomplishments achieved by clientele or program