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HomeMy WebLinkAbout2. VB Minutes 12/03/2013MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT December 3, 2013 CALL TO ORDER Mayor Juracek called the meeting to order at 7:04 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Absent: Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Trustee Matuszak led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Rogers gave the Invocation, MINUTES MINUTES Trustee Hoefert, seconded by Trustee Polit, moved to approve the minutes of the regular Village Board meeting held November 19, 2013. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers Nays: None Motion approved. APPROVE BILLS APPROVE BILLS Mayor Juracek stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR'S REPORT A. Resolution: A Resolution For The Holiday Season RES 31 -13 Mayor Juracek presented a Resolution for the Holiday Season. Trustee Rogers, seconded by Trustee Korn, moved for approval of Resolution No. 31 -13: "A RESOLUTION FOR THE HOLIDAY SEASON" Upon roll call; Ayes: Hoefert, Korn, Matuszak, Polit, Rogers Nays: None Motion carried. PROCLAMATION: B. Proclamation: "National Drunk and Drugged Driving (313) NATIONAL DRUNK Prevention Month, December 2013 AND DRUGGED DRIVING (313) Mayor Juracek presented the "National Drunk and Drugged Driving (3D) Prevention Month," PREVENTION to Police Commander Robert Smith. Commander Smith thanked the Village Board for their MONTH, support in addressing this important and all too often tragic safety concern. DECEMBER 2013 He stated the apprehension and conviction of impaired drivers is a priority; drivers were reminded that driving while impaired is never acceptable. 1 of 12 Minutes of the Regular Meeting of the December 3, 2013 Mayor and Board of Trustees of the Village of Mount Prospect APPOINTMENTS CITIZENS TO BE HEARD APPOINTMENTS Mayor Juracek presented the following appointment and reappointments for Village Board approval: Special Events Commission Reappointment Jill Friedrichs Sister Cities Commission Appointments Evelyn Dorman Robert and Patricia Usnik 17 Hatlen Avenue Term expires December 2017 Term expires May 2015 Term expires December 2017 Trustee Hoefert, seconded by Trustee Rogers, moved to approve the appointments and reappointment as listed above: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers Nays: None Motion carried. COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD None. CONSENT AGENDA CONSENT AGENDA Upon roll call: Ayes: Nays: Motion carried. OLD BUSINESS OLD BUSINESS A. None. Hoefert, Korn, Matuszak, Polit, Rogers None NEW BUSINESS NEW BUSINESS A. PZ- 21 -13, 600 See Gwun Avenue, Mt. Prospect Park District PZ- 21 -13, 600 SEE 1. 1 St reading of An Ordinance Granting a Conditional Use (Height of Accessory Structures) for GWUN AVENUE property Located at 600 See Gwun Avenue. VARIATION AND 2. 1 St reading of An Ordinance Granting a Variation (Tent Display Period) for Property Located CONDITIONAL USE at 600 See Gwun Avenue. Mayor Juracek stated to facilitate the presentation and discussion of PZ -21 -13 items one (1) and two (2) would be considered in reverse order. Mayor Juracek presented for a first (1 reading An Ordinance Granting a Variation (Tent Display Period) for Property Located at 600 See Gwun Avenue. 2of12 Minutes of the Regular Meeting of the December 3, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Trustee Korn, seconded by Trustee Rogers, moved to approve the following business items: APPROVE BILLS 1. Bills dated November 14 — November 27, 2013 2. A RESOLUTION FOR IMPROVEMENTS BY MUNICIPALITY UNDER THE ILLINOIS RES 32 -13 HIGHWAY CODE 3. A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY RES 33 -13 MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE (BLR 14230) 4. A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT RES 34 -13 BETWEEN THE MOUNT PROSPECT PUBLIC LIBRARY AND THE VILLAGE OF MOUNT PROSPECT RES 35 -13 5. A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE FOREST RIVER FIRE PROTECTION DISTRICT AND THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Nays: Motion carried. OLD BUSINESS OLD BUSINESS A. None. Hoefert, Korn, Matuszak, Polit, Rogers None NEW BUSINESS NEW BUSINESS A. PZ- 21 -13, 600 See Gwun Avenue, Mt. Prospect Park District PZ- 21 -13, 600 SEE 1. 1 St reading of An Ordinance Granting a Conditional Use (Height of Accessory Structures) for GWUN AVENUE property Located at 600 See Gwun Avenue. VARIATION AND 2. 1 St reading of An Ordinance Granting a Variation (Tent Display Period) for Property Located CONDITIONAL USE at 600 See Gwun Avenue. Mayor Juracek stated to facilitate the presentation and discussion of PZ -21 -13 items one (1) and two (2) would be considered in reverse order. Mayor Juracek presented for a first (1 reading An Ordinance Granting a Variation (Tent Display Period) for Property Located at 600 See Gwun Avenue. 2of12 Minutes of the Regular Meeting of the December 3, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Community Development Director Bill Cooney stated the Petitioner (Mt. Prospect Park District) was seeking approval for 1) a Variation to extend the display period of a temporary tent and 2) a Conditional Use to allow accessory structures greater than thirty (30) feet in height in the CR (Conservation- Recreational) District. The Planning and Zoning Commission conducted a public hearing to consider the requests on November 14, 2013. 1) Variation (Extend the Display Period of a Temporary Tent) Mr. Cooney stated the Village Zoning Code permits temporary tents as part of special promotions up to three (3) times in a calendar year, but limits the tent's display period to one (1) week. The Mt. Prospect Park District is seeking Variation approval to allow a temporary tent to remain in place from March 1 St to November 30 The Planning and Zoning Commission recommended approval of the request to grant a Variation to allow a temporary tent to remain in place from March 1 St to November 30 subject to the condition of a final plat of subdivision that creates one -lot of record for the property located at 600 See Gwun by a vote of 5 -1. In response to questions from the Village Board Mr. Cooney provided the following: • Tent has been in place for several years. • If Variation is granted — approval would be for every year during the display period. • Approval could also be done with a Text Amendment if the Village Board wants to open up regulations to this type of tent; recommends approval be granted through Variation. • No complaints regarding tent. • Permit was issued for tent pad. Village Board Comments -Due to various locations - need case by case review of request(s). -For compliance purposes may be beneficial to establish approval for designated period; requester would need to come back for approval on a regular basis. -Request seems to be low -risk; responsibility of Mt. Prospect Park District to comply with Village Code and Variation. Trustee Korn, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers Nays: None Motion carried. Trustee Korn, seconded by Trustee Hoefert, moved for approval of Ordinance No. 6102: ORD 6102 AN ORDINANCE GRANTING A VARIATION (TENT DISPLAY PERIOD) FOR PROPERTY LOCATED AT 600 SEE GWUN AVENUE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers Nays: None Mayor Juracek presented for a first (1 reading An Ordinance Granting a Conditional Use (Height of Accessory Structures) for Property Located at 600 See Gwun Avenue. The Planning and Zoning Commission recommended denial of the Petitioner's request by a 0 -6 vote; approval requires a Super Majority vote by the Village Board. Mr. Cooney stated the Mt. Prospect Park District (MPPD) is seeking Conditional Use approval to allow accessory structures greater than thirty feet (30') in height in the CR District. The MPPD proposes to renovate the golf course located at 600 See Gwun to include netting around the new driving range and at portions of a new short course area. The netting has been designed to specific height to promote safe use of the property. The netting and supporting poles are considered accessory structures. 3of12 Minutes of the Regular Meeting of the December 3, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Mr. Cooney stated the MPPD's original netting plan presented at the November 10 Planning and Zoning Commission public hearing indicated the netting and supporting poles would measure between fifty feet (50') and seventy five feet (75') above grade. Since the public hearing the MPPD has submitted a revised netting plan, dated November 25, 2013 to illustrate the current and more accurate depiction of the specific netting program; netting and supporting poles measuring between twenty feet (20') and seventy five (75') feet above grade. The revised plan, Final Netting Plan, has significantly less structure (fewer poles) and only one (1) line of blue (netting not to exceed 75' above grade) versus two (2). Mr. Cooney stated the Petitioner was in attendance to provide an overview of the final netting plan and respond to questions from the Village Board. Mayor Juracek stated the matter before the Village Board was a zoning issue; height of pole and netting. The proceeding was not a revisiting of the Planning and Zoning recommendation nor a second (2 "d ) guessing of the MPPD plan for the golf course. Mr. John Green, (Groundwork, Ltd.) project architect, provided an overview of the project and revised netting plan. The current driving range has been in place for many years; by today's standards it is both outdated and unsafe. The redevelopment of the golf course will increase the driving range from two hundred forty 4240) yards to three hundred (300) yards; the netting is a safety feature. Since the November 14 h public hearing, the MPPD, modified the netting plan which significantly reduced the overall netting plan. Mr. Green stated the MPPD wanted to present the worst case scenario at the November 14 public hearing; the revised netting plan dated November 25, 2013 illustrates the MPPD's final plan to be implemented with Conditional Use approval. The final netting plan includes minimal tree removal (maybe 4 to 6) and a netting reduction of 1500 linear feet. Mr. Dave Esler, (Ester Golf Design) golf course architect, provided additional information regarding the deficiencies of the existing golf course /driving range and the plan to modernize the course for long term use. Mr. Esler detailed the proposed driving range specific to: increased yardage; scope of netting; safety issues and aesthetics /consideration of impact on neighboring properties Mr. John Moynihan, netting system specialist, stated he had reviewed the netting plans including height of nets and found the plans typical of most golf courses. Mr. Greg Kuhs, Executive Director Mt. Prospect Park District, provided a broad overview of the plans to revitalize the golf course and its long -term usage. He highlighted the recreational draw of the golf course and the positive benefits of the facility to the community including expansion of the golf education program. Mr. Kuhs stated the netting plan is essential for golfer safety. The following information was provided by the Petitioner and its representatives in response to questions from the Village Board. ■MPPD did assess 4 -5 other locations for driving range; all locations had negative aspects. Most favorable was to keep driving range and golf course at same location. -Proposed location has less impact on back nine (9) hole area of golf course. -if driving range remains at present location — netting would be much closer to residential properties. -independent of netting — cost of driving range approximately $350,000. MPPD will realize financial return in approximately 5 -6 years. -Most trees on golf course are between 65 and 80 feet in height. -Netting/pole placement determined by general height of trees; except for people on golf course netting will be invisible — blocked by trees. -Netting will be black — more durable and less costly. Netting begins to deteriorate in 5 -7 years; typical replacement 10 -15 years. More cost effective to leave netting up year round. ■If Conditional Use not approved — MPPD Board will need to re- evaluate and delay project. 4of12 Minutes of the Regular Meeting of the December 3, 2013 Mayor and Board of Trustees of the Village of Mount Prospect -Final netting plan — will be implemented if approved. MPPD would not alter plans. -Goal is to keep tree removal at minimum; not aware of any diseased tree scheduled for removal. -Netting to mitigate safety concerns; will install curbs along path and augment landscape plan. ■MPPD plan for netting and poles is a risk management plan; does not eliminate risks but does manage. ■Golf course /driving range plan has undergone number of changes over 2 year period. The plan initially presented at P & Z public hearing would have been modified even if there had been a positive recommendation. Mr. Cooney provided the following in response to questions from the Village Board: 1) request is for Conditional Use — can place conditions for approval and 2) existing height regulation, thirty feet (30') maximum) was established as part of discussion with MPPD for another sport — not golf course. At the request of Trustee Korn, Mr. Cooney indicated he would provide a listing of all property owners who received notice of the public hearing to the Village Board. Before opening the meeting to public comment Mayor Juracek stated to allow everyone an opportunity to speak comments should be concise — no need to repeat comments already made. She further stated emailed comments from the following residents were already on record and would not need to be repeated at tonight's meeting. Mr. Tom Henk 408 South We -Go Trail Mr. Thomas Braun 1440 Blackhawk Drive Mr. Ed Devaney 801 South Owen Street Mr. John Ostrem 1009 West Lincoln Street Ms. Gail McCue (no address provided) Robert Kawalek 700 South Candota Avenue Public Comment The individuals and a list of their collective comments follows: Mr. Ed Devaney 801 South Owen Street Mr. Dave DePrima 420 South We Go Trail Mr. John Heidkamp 400 South We Go Trail Mr. Todd Flack 505 South We Go ■Analysis of revised plan should be conducted; impact on residents. -Questionable if trees will screen poles and netting. -Poles/netting not invisible. -Small piece of property for 18 hole golf course. -Residential properties restricted to 28 eight feet (28') in height (conditional use would allow seventy -five feet (75') for poles /netting) -Pictures of poles /netting at Des Plaines golf course facility were presented — "like looking at a curtain ") -Questioned how many poles and material of poles. -Would like MPPD to stake out where the poles will be placed; allow neighbors to have visual of where poles will go. -Citizens Committee — pleased with the netting plan. Supportive of over overall plan to modernize golf course. ■Trust MPPD has done everything to minimize impact on neighboring residential properties. In response to the question regarding the poles, Mr. Moynihan stated wood is recommended but steel can be used; poles can be painted different colors. 5of12 Minutes of the Regular Meeting of the December 3, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Mr. Green added soil analysis still needs to be completed; results may reduce the number of poles. Representatives from Prospect High School spoke in support of the proposed plan for the golf course /driving range. Mr. Tom Martindale — Athletic Director /Boys Golf Coach Mr. Jim Hammond - Girls Golf Coach ■PHS golf teams very successful— as youth developed strong skills at MPPD golf course -Current driving range has been unsafe for years — student golfers have been hit. ■Limited usage by golf teams — due to current conditions do not hold summer sessions at golf course. -If Village Board does not approve — concerned driving range will be eliminated. ■High school teams will not be able to host events — no place to warm up. -No place for young golfers to learn. PHS golfers will use golf course less. -If approved envisions expansion of golf education program. -Redevelopment of golf course /driving range a 100% must for growth of golf in Mount Prospect. -Good for youth and community. In summarizing the general comments /concerns Mayor Juracek stated valid points were made both in support and non - support of the requested Conditional Use. She stated the request would be held for a second (2 "d ) reading at the December 17, 2013 Village Board meeting. Mayor Juracek requested the MPPD have the designated pole /netting sites flagged so the residents are able to see the physical location of the poles /netting prior to the December 17 meeting. Trustee Hoefert requested the MPPD: 1) inform the Village Board when the area is flagged 2) create a rendering of the poles and netting and 3) provide example(s) of a similar situation. Village Manager Michael Janonis stated additional comments /concerns can be emailed to: vmoa- mountprospect.org Mayor Juracek called for a brief recess at 8:58 p.m. Mayor Juracek resumed the regular Village Board meeting of December 3, 2013 at 9:03 p.m. B. PZ- 20 -13, 50 South Emerson Street, Village of Mount Prospect Motion to adopt Village of Mount Prospect Downtown Plan Mayor Juracek stated the next item on the agenda was a request for approval of the Downtown Implementation Plan; a proposed amendment to the Official Comprehensive Plan. Community Development Director Bill Cooney stated the Community Development Department is seeking approval of the Downtown Implementation Plan which will serve as a guide for future development of the downtown area and be an amendment to the 2007 Comprehensive Plan. The plan also builds on the Downtown TIF District Strategic Plan, the 2008 Mount Prospect Public Transportation Study, the Northwest Highway Corridor plan and Bicycle Plan. Mr. Cooney stated in 2011 the Village received a Community Planning Grant from the Regional Transportation Authority (RTA) to conduct a study of the Village of Mount Prospect downtown area and create a development plan for the area. As the lead consultant selected by the Village, the LaKota Group has gathered input for the plan through community open houses, focus groups and steering committees with various stakeholders. The Downtown Implementation Plan is comprised of a State of the Downtown Report (Volume 1) and a Vision + Implementation Plan (Volume 2). Volume 1 provides a detailed look at the existing condition of downtown, including land use, zoning transportation and market analysis. 6of12 Minutes of the Regular Meeting of the December 3, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Volume 2 addresses the future direction of downtown, identifying key opportunity sites and concept plan for these locations, recommendations for signage, a marketing strategy, potential funding sources and a series of plan initiatives. Mr. Cooney provided an overview with illustrations of the six (6) opportunity sites that now include the post office and the Lions Park site (industrial area). The two (2) main opportunity sites in the downtown area are the triangle site and the Central Main Street site. Mr. Cooney stated action steps including 1) Text Amendments to Zoning Code (B -5 District) related to density 2) pedestrian improvements 3) Prospect Avenue improvements and 4) branding /marketing are key parts to the Plan. He stated grant applications to support these efforts would be spearheaded by the Community Development Department. The Planning and Zoning Commission recommended approval by a 6 -0 vote. Representatives from the LaKota Group and Ms. Nellie Beckner, Community Development Long Range Planner were in attendance to provide additional information and respond to questions. Mayor Juracek highlighted the importance of the Action Steps; very helpful. Trustee Hoefert expressed his concerns regarding adoption of the Plan; 1) developer may try to bind the Village to proposed development in Plan and 2) downtown area may develop differently than what is in Plan. Mr. Cooney stated the Plan does not bind the Village to the development proposals in the Plan but will signal to developer(s) what the Village would consider; developer cannot hold Village Board to Downtown Development Plan. He referenced page 11 of Volume 2 which indicates the Village is open to a variety of concepts. Mayor Juracek stated she understood the concerns expressed by Trustee Hoefert and suggested the motion be amended to "accept" rather than "adopt" the Downtown Plan; "accept" document as guideline for further discussion. Trustee Polit stated he shared Trustee Hoefert's concern regarding adoption of the Downtown Development because of the density issue and lack of access to the north side of the Village from the proposed residential development of the Lions Park area. He found the limited access for getting across the railroad tracks in the downtown area as well as Prospect Avenue being the primary road for traffic movement especially problematic. Mr. Cooney clarified the area being discussed was not Lions Park but the industrial area located in close proximity to the park — for reference purposes the area is referred to as Lions Park. Village Manager Janonis stated the density issue related to pedestrian /vehicle access to the north side of the Village were valid concerns that would need to be addressed as part of the development plan. Mayor Juracek asked for a motion to accept the Downtown Implementation Plan as a guide for future development and an amendment to the Comprehensive Plan of 2007. Trustee Polit, seconded by Trustee Matusak, moved to accept the Downtown Implementation Plan as a guide for future development and an amendment to the Comprehensive Plan of 2007. Trustee Hoefert stated the Village's Comprehensive Plan is an important document and as such he is uncomfortable adopting the plan as an amendment to the 2007 Comprehensive Plan. Mr. Cooney stated this is the same process used for adoption of the Corridor Plan. He indicated the next Comprehensive Plan would be for 2017. Mayor Juracek indicated the review and decision process for the 2017 Comprehensive would begin in 2015/2016. 7of12 Minutes of the Regular Meeting of the December 3, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Following a brief discussion in support of Trustee Hoefert's reluctance to amend the Comprehensive Plan, Trustee Polit and Trustee Matuszak withdrew their respective motion and second to accept the motion as stated. There was a consensus to revise the motion to reflect Mayor Juracek's previously suggested language which identified the Downtown Implementation Plan as a document to be used as a guideline for ideas during the discussion and decision process of the next Comprehensive Plan. Trustee Polit, seconded by Trustee Matuszak, moved to accept the Downtown Implementation Plan as a document to be used as a guideline for ideas during the discussion and decision process of the next Comprehensive Plan. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers Nays: None Motion carried. PUBLIC HEARING PUBLIC HEARING This public hearing, called pursuant to proper legal notice having been published in the Daily 2013 PROPERTY Herald on November 22, 2013, is for the purpose of presenting the proposed tax levy for the TAX LEVY fiscal year beginning January 1, 2013 and ending December 31, 2013. Mayor Juracek opened the public hearing to approve a proposed property tax levy for the fiscal year January 1 — December 31, 2013 at 9:30 pm. Finance Director David Erb provided a summary of the proposed 2013 tax levy which included staff's recommendation of a net Village tax levy of $17,301,766; a 5% increase from the 2012 tax levy. The Mount Prospect Library Board approved their tax levy request of $10,327,585, a 1.99% increase over the 2012 levy. Mr. Erb stated there are three (3) ordinances related to the 2013 tax levy. Two (2) of the ordinances establish the initial levy of the Village (including the Library) and the Village's special service area. The third (3 rd ) is an abatement ordinance that reduces a portion of the Series 2009C debt service tax levy established by its bond ordinance. Ordinances presented for first (1 reading: LEVY AND COLLECTION OF TAXES CORPORATE AND MUNICIPAL PURPOSES LEVY AND COLLECTION OF TAXES SPECIAL SERVICES AREA #5 ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES 2013 C. An ordinance authorizing the levy and collection of taxes for the corporate and municipal purposes of the Village of Mount Prospect including the Library for the fiscal year beginning January 1, 2013 and ending December 31, 2013. The Village's 2013 tax rate is estimated at $1.058, compared to the 2012 rate of $1.54. The Library's 2013 tax rate is estimated at $0.631 compared to the 2012 rate of $0.645. To illustrate the tax rate, Mr. Erb stated a home with an EAV of $98,196 (market value of approximately $350,000) in 2013 will pay $1,017 in taxes to the Village of Mount Prospect and $607 to the Library; a $48 increase in the Village levy and a $12 increase in the Library levy from the levy extended in 2012. D. An ordinance authorizing the levy and collection of taxes for the municipal purposes of Special Service Area No. 5 of the Village of Mount Prospect, Illinois for the fiscal year beginning January 1, 2013 and ending December 31, 2013. Special Area No. 5 helps fund the delivery of Lake Michigan water to the Village's water system. Staff recommend the 2013 tax levy remain the same as the 2012 levy ($1,545,773). E. An ordinance to abate part of the taxes levied for corporate and municipal purposes of the Village of Mount Prospect for fiscal year beginning January 1, 2013 and ending December 31, 2013. 8of12 Minutes of the Regular Meeting of the December 3, 2013 Mayor and Board of Trustees of the Village of Mount Prospect The abatement ordinance reduces a portion of the Series 2009C and 2013 debt service tax levies established by its bond ordinance. The abatement of the 2009C levy is the result of issuing these bonds as Build America Bonds (BAB). The BAB's provide a federal subsidy of 35% of the interest paid on the bonds to the issuer which lowers the overall cost of borrowing. The BAB subsidy for 2014 is $43,005. Funds to abate the Series 2013 levy will come from the home rule sales tax dedicated to support flood control projects. To assist residents in understanding how their property taxes are allocated Mr. Erb provided the following; Education — 63 %; Cultural /Recreational — 13 %; Village of Mount Prospect — 11 %; Cook County — 7% and Other — 6 %. Resident phone calls regarding property tax bills, suggest approximately one -third (1/3) of the callers believe the Village receives all the tax money. Mayor Juracek stated the three (3) ordinances presented by Mr. Erb would be held for a second reading at the December 17, 2013 Village Board meeting. As there were no public comments, Mayor Juracek closed the public hearing at 9:39 p.m. 2014 ANNUAL F. An ordinance adopting an annual budget for the Village of Mount Prospect, Illinois for fiscal BUDGET year commencing January 1, 2014 and ending December 31, 2014 in lieu of passage of an appropriation ordinance. Mayor Juracek presented for a first (1 reading an ordinance to adopt the Village's 2013 annual budget. A Public Hearing for the 2014 Budget will be held at the December 17, 2013 Village Board meeting. Finance Director Dave Erb provided a summary of the 2014 budget; a more detailed overview will be provided at the December 17, 2013 Public Hearing. Village total budget $116,983,802; 16.6% increase over 2013 budget. Village operating budget $61,975,624; 1.4% increase over 2013 budget. Library total budget $10,413,179; 2.7% increase over 2013 budget Mr. Erb stated the primary reason for the increase in the Village's budget was for funding of capital projects; street improvements and flood control. The General Fund budget as presented is balanced. The proposed budget provides for a 5% increase in the property tax levy and a 9.5% water rate increase. Mr. Erb stated the water rate increase takes into account the significant water rate increase imposed by the City of Chicago over the next four years. Additional tax increases include a $0.02 increase in local motor fuel tax and a $3.75 per month refuse increase. Mayor Juracek stated the slight 1.4% increase in the operating budget was phenomenal and credited Village Manager Janonis' leadership in working to constrain expenditures. Trustee Hoefert stated the relatively small increase in the operating budget was especially significant this year because of the funding for two (2) extremely important projects; flood control and street improvements. Mayor Juracek stated this ordinance would be held for a second (2 "d ) reading at the December 17, 2013 Village Board Public Hearing. AMEND APPENDIX G. An ordinance amending Appendix A, Division II of the Village Code of Mount Prospect A, DIVISION II OF Mayor Juracek presented for a first (1 reading an ordinance amending Appendix A, Division II THE VILLAGE of the Village Code of Mount Prospect. CODE 9of12 Minutes of the Regular Meeting of the December 3, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Mr. Erb stated revenue shortfalls in the street program have resulted in a reduced number of miles being resurfaced on an annual basis; current backlog is thirteen (13) miles of street. At the request of the Village Board the Finance Commission researched potential new revenue sources to address the resurfacing backlog and provide funding to support the annual resurfacing program; several options have been presented to the Village Board. Mr. Erb provided an overview of the proposed fee, rate and tax amendments related to the street program funding plan over a five (5) year period; 2014 - 2018. Year one (1) includes issuance of $6.5 million in street construction bonds. 1)Increase the local motor fuel tax from $0.02 to $0.04 2) Increase the direct charge from $100 to $258; increase over a five (5) year period 3)Increase the fee for passenger vehicle stickers from $36 to $45; increase to occur in years 2014 and 2015; (similarly sized increases to other vehicle license categories.) Street improvement funding plan will fully fund annual street program; 1) eliminate resurfacing backlog — 13.3 miles and 2) match revenue source with intended purpose. Village Board Comments -Solid waste program — full cost to residents with curbside collection; equitable program. Currently service subsidized by businesses and multifamily properties through property tax. -Street resurfacing fell behind- diminished revenue due to recession. ■ With improved economy — can no longer defer road work. -Further deterioration of roads increases overall costs of improvements. ■Moving to fee based system makes sense; appropriate way to pay for services. ■Budget ensures project completion — with incremental increases. ■By removing refuse, levy decreased; everyone benefits with reduction of levy. ■During worst of economy Village Board very respectful in keeping resident's costs down. Trustee Korn stated the Village Board must make very tough decisions during the budget process and final approval. As he does every year — he had hoped for greater input and discussion with residents especially those interested in serving as a Village representative(s). Mayor Juracek and each Trustee recognized and thanked Mr. Erb and his staff for their hard work in providing a funding mechanism that will minimize the financial impact on residents and the completion of projects. Mayor Juracek stated the amendment to the Village Code would take effect January 1, 2014 and therefore important to get information regarding the change to the public; she requested waiver of the second (2 "d ) reading. Trustee Polit, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers Nays: None Motion carried,. Trustee Rogers, seconded by Trustee Polit, moved for approval of Ordinance No. 6103: ORD 6103 AN ORDINANCE AMENDING APPENDIX A, DIVISION II OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Nays: Motion carried. Hoefert, Korn, Matuszak, Polit, Rogers None 10 of 12 Minutes of the Regular Meeting of the December 3, 2013 Mayor and Board of Trustees of the Village of Mount Prospect H. A Resolution for Improvements by Municipality Under the Illinois Highway Code Approved under the Consent Agenda. I. A Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code (BLR14230) Approved under the Consent Agenda. J. A Resolution Authorizing the Payment to the Mount Prospect Public Library under the terms of a Ground Lease Agreement. Approved under the Consent Agenda. K. A Resolution Authorizing the Execution of an Agreement Between the Forest River Fire Protection District and the Village of Mount Prospect. Approved under the Consent Agenda. MANAGER'S VILLAGE MANAGER'S REPORT REPORT A. Motion to accept bid for three (3) year custodial cleaning contract in an amount not to exceed $102,564. CUSTODIAL CLEANING Public Works Director Sean Dorsey provided background information; bid submittals; bid results CONTRACT and staff recommendation. Five (5) bids were received for the three (3) year custodial cleaning contract; 2014 -2016. The contract provides for daily cleaning at the following buildings: Village Hall, Village Hall Parking Structure, Police and Fire Building and underground parking structure, Railroad Station, Fire Stations 12 and 14, Pistol Range, Public Works, Community Connections Center and the Emergency Operations Center. The low bid was submitted by Crystal Maintenance Services, Corp of Mount Prospect in the amount of $93,240. Crystal Maintenance Services has provided cleaning services to the Village since 2000; work performance has been satisfactory. The bid submitted is 8% lower than the current contract with no annual increases over the new three (3) year contract. Staff recommend the three (3) year cleaning contract be awarded to Crystal Maintenance Services Corp. in an amount not to exceed $102,564; includes a 10% contingency of $9,324 for emergency cleaning due to unscheduled work or special events. Trustee Korn, seconded by Trustee Polit, moved to accept bid for three (3) year custodial contract in an amount not to exceed $102,564. Village Board Comments ■ Privatization of cleaning services — cost effective and efficient; reduced labor and costs for quality service. -Staff to confirm cleaning service is actually recycling materials separated from garbage. Village asks residents to recycle — need to be responsible by ensuring material from public buildings is recycled. -Encouraged residents who are not recycling curbside to do so; reduces the Village's refuse disposal costs and helps the environment. -Recycling toter not always adequate for large families. -Village has good recycling rate but need to continue public education to let residents know the benefits of recycling and reducing waste. -Set outs less and less garbage with increased recycling. Trustee Hoefert requested a review of the solid waste program at 2014 Cow meeting. Discussion to include information regarding SWANCC's food scrap recycling and household hazardous waste programs. 11 of 12 Minutes of the Regular Meeting of the December 3, 2013 Mayor and Board of Trustees of the Village of Mount Prospect In response to comments from the Village Board Mr. Dorsey stated: 1) the Village's solid waste contract expires in 2015 so discussion of the various programs would be timely and 2) residents with curbside collection can obtain a larger container or a second (2 toter for recycling by contacting the Public Works. B.Status ■Holiday House Decorating Contest, December 1 -5; awards at the December 17, 2013 Village Board meeting. -Mount Prospect Historical Societk House Walk — December 6 1h -Teddy Bear Walk — December 7 OTHER BUSINESS OTHER BUSINESS Trustee Polit stated the week of December 9 -13, was the last week of bagged leaf collection; yard waste collection will resume in April 2014. ADJOURN ADJOURN There being no further business to discuss Mayor Juracek asked for a motion to adjourn.. Trustee Hoefert, seconded by Trustee Rogers, moved to adjourn the meeting. By unanimous vote the December 3, 2013 Village Board meeting adjourned at 10:20 p.m.. M. Lisa Angell Village Clerk 12 of 12 Minutes of the Regular Meeting of the December 3, 2013 Mayor and Board of Trustees of the Village of Mount Prospect