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HomeMy WebLinkAbout01/28/1997 COW agenda COMMITTEE OF THE WHOLE AGENDA Meeting Location: Meeting Date and Time: Mount Prospect Senior Center Tuesday, January 28, 1997 50 South Emerson Street 7:30 P.M. I. CALL TO ORDER - ROLL CALL I1. ACCEPTANCE OF MINUTES OF January 14, 1997 CITIZENS TO BE HEARD IV. FUNDING ALTERNATIVES FOR VILLAGE-WIDE STREET IMPROVEMENT PROGRAM During 1996, Director of Public Works Glen Andler and his staff made presentations before both the Finance Commission and Committee of the Whole concerning the overall condition of Village streets. In those presentations, caf'lain areas of the Village were identified as having large backlogs of streets in need of reconstruction or resurfacing. As part of Mr. Andler's presentation, several options with cost estimates were introduced so that these backlogs could be eliminated. In general, the cost of reconstructing and resurfacing was estimated to require approximately $20 million over the course of a ten-year program between 1997 and 2006. This would be in addition to the $1 million in Motor Fuel Taxes and $300,000 in General Fund monies which have been historically devoted to street work each year. The Finance Commission discussed the various aspects of the Street improvement Program and the options pro-offered to eliminate the outstanding backlog. Those discussions resulted in recommendations that included a general policy that street improvements should be funded on a pay-as-you-go basis as opposed to the issuance of medium to long-term debt. The Finance Commission also presented a recommendation to fund a ten-year accelerated repair program. That recommendation included among other things the possibility of raising the Village's Utility Tax. During its deliberations on the 1997 Village Budget, the Village Board generally concurred with the concept of funding street improvements on a pay-as-you-go basis. However, due to the pressing need to approve the 1997 Budget, the Village Board decided to include a $2,500,000 Bond issue to provide new money for the accelerated Street Improvement Program to ensure that funds would be available for the Program. This was done with the understanding that, early in 1997, the Board would consider using Fund balances and other sources to finance the 1997 Program. Additionally, the Board then directed staff to study the concept of a pay- as-you-go improvement program which included use of existing Fund balances, current Revenue streams and options for new Revenue sources. A long-term plan would be developed in consultation with the Finance Commission and at-large community discussion. NOTE: ANYINDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VII. J-AGE MANAGER'S OFFICE AT 100 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064. in furtherance of that direction, the Finance Commission met on January 23, 1997 to consider staff's initial review of this question. The attached memorandum from Finance Director Brian Caputo outlines staff's analysis of available Fund balances to cover the cost of the 1997 Road improvement Program without the issuance of debt. $1,900,000 of Fund balance was identified as available in 1997. Mr. Caputo's memo outlines, in general, other funding sources which could be utilized to cover the gap in new money necessary to eliminate the backlog in street reconstruction and resurfacing. Staff recommended and the Finance Commission concurred in the use of identified Fund balances to fund the 1997 Road improvement Program at the slightly reduced level of $1,900,000. It was anticipated that the issue of long-term funding would result in a continuing discussion between the Village Board and the Finance Commission with input from the general public. A decision regarding a long-term, pay-as-you-go policy would need to be made by the Board as early in 1997 as practiceble. Aisc included in the package is a memorandum from Village Engineer Jeff Wulbecker outlining a revised 1997 Road Improvement Program based on the slightly lower funding level identified by Mr. Caputo in his recommendation for use of available fund balances. Appropriate Village staff will be in attendance to answer questions and facilitate discussion. Residents who, in the recent past, have expressed interest in the direction of the Road Improvement Program have also been notified of the evening's discussion. V, GEOGRAPHIC INFORMATION SYSTEM (GIS) PROCUREMENT PROJECT UPDATE For many years, the Village has been interested in Geographic Information System (GIS) technology. GIS technology can essentially be described as computer software and hardware that provides a dynamic link between graphic information, such as a map, and tabular information such as a computer data base. The result of this link is an extremely powerful and intuitive way to access, retrieve and analyze spatially related data. Beginning in 1995, the Village Board agreed to provide funding for the procurement and implementation cfa GIS System. During 1996, the first step in the process, an aerial survey of the Village, and development of digital orthophotos was completed. During 1996, staff also formed an internal working group and a consultant, Source One, was retained to assist in the development of a needs assessment, product review, and development of bid specs for GIS software and hardware. At this time, staff is prepared to provide the Village Board with a progress report of activities to date. Fudher, the working group is ready to present recommendations regarding a GIS software vendor and prepare for the purchase of Phase I hardware. Included in your Committee of the Whole package is a detailed report from Deputy Director of Public Works Sean Dorsey. This report lays out the methodology which has been followed, identifies and discusses the most important attributes of GIS, identifies the preferred software vendor and outlines a three Phase implementation program. Mr. Dorsey's memo also identifies the need for specific GIS staff expertise to shepard the implementation and development of this project. Given the Village Board's sensitivity to the addition of staff, the working group proposes to fill this need through the use of a currently vacant position in the Public Works Department. I concur that our shifting needs and priorities dictate that this available position be utilized to bring on board the requisite talent to ensure the success of this project. Appropriate staff members will be present along with a representative from the preferred software vendor, ESRI, to answer questions and facilitate discussion. A brief video demonstration of the capabilities of GIS will be offered. VI. MANAGER'S REPORT VII. ANY OTHER BUSINESS VIII. ADJOURNMENT DEFERREDITEMS Signs in Rights-of-Way Density/Residential Redevelopment Downtown Redevelopment Options Busse Road Widening Annexation Opportunities Parliamentary Procedures