HomeMy WebLinkAbout7. Village Manager's Report 11/05/2013Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
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TO: VILLAGE MANAGER, MICHAEL E. JANONIS
FROM: WATER /SEWER SUPERINTENDENT
DATE: OCTOBER 29, 2013
SUBJ: BID RESULTS FOR INSTALLATION OF EMERGENCY STAND -BY
GENERATOR AT BOOSTER STATION 17 ($244,200)
Background
The Village Board has sanctioned a multi -year capital improvement plan to equip each of the
deep well pumping stations with emergency generators to power deep wells and booster pumps
in the event power from Commonwealth Edison is disrupted. Two (2) generators were acquired
and installed at Stations 5 and 16 in 2008 -2009. Last year the Village Board authorized the
purchase of the third generator which is to be installed at Booster Station 17 on North Elmhurst
Road. The generator has been manufactured and is awaiting delivery to the Village.
Prior to delivery, the site must be improved to accept and utilize the generator. This work
includes the provision of the concrete pads for the generator and a 4,000 gallon diesel fuel tank,
on -site electrical connections, utility relocation work, as well as wiring and conduit installation.
The work will also include the startup of the generator and coordination with the generator
vendor, Patten power Systems of Elmhurst, Illinois to ensure the successful operation of the
generator system.
With the completion of this work, the Village will have three (3) water wells and pumping stations
(Station 5, Station 16 and this latest at Station 17) that have the capability of running
independently of the Commonwealth Edison electrical power grid.
Bid Results
Burns & McDonnell Consulting Engineers of Downers Grove, Illinois prepared the bid
specifications for the installation of the generator and diesel fuel tank. The bid was advertised in
the local paper on October 2, 2013. Eight (8) local contractors were solicited and two (2)
additional contractors requested bid packets. The bids were received, opened and read aloud
on October 28, 2013.
Page 2 of 2
BID RESULTS FOR INSTALLATION OF EMERGENCY STAND -BY GENERATOR AT BOOSTER STATION 17
($244,200)
OCTOBER 29, 2013
The following five (5) bids were received:
1.
Argon Electric, Buffalo Grove
$222,000
2.
Delta Electrical, Lincolnshire
$245,000
3.
Newcastle Electric, Itasca
$257,000
4.
Windy City Electric, Chicago
$312,000
5.
Homestead Electric, Ingleside
$399,050
Discussion
All bids received were properly submitted and include necessary bid sureties. All bid forms
were properly signed.
The apparent lowest cost bid was submitted by Argon Electric, Inc of Buffalo Grove, Illinois.
The Village has used Argon Electric previously for the 2010 Sewer Lift Station Emergency
Backup Power project and the firm was responsive, on -time and under budget. Argon Electric
has performed generator work for commercial and institutional clients and their references have
been very favorable.
Staff recommends including a 10% contingency ($22,200) be added to the contract award to
facilitate resolution of unforeseen circumstances. The total recommended award for this
contract is $244,200 ($ 220, 000.00 +$22,200.00 = $244,200.00).
Recommendations
I recommend accepting the lowest cost bid for the installation of an emergency, stand -by
generator at Booster Station 17as submitted by Argon Electric, Inc. of Buffalo Grove, Illinois in
an amount not to exceed $244,200. Sufficient funds exist in the current budget.
Matt Over
Water Superintendent
I concur
Sean P. Dorsey
Director of Public Works
CC: Director of Public Works Sean Dorsey
Village Clerk Lisa Angell
H: \Water \projects\2013 \station 17 generator \installation award rev 3.docx
TO; MICHAEL E. JANONIS, VILLAGE MANAGER
DAVID STRAHL, ASSISTANT VILLAGE MANAGER
FROM: CABLE PRODUCTION COORDINATOR
DATE: OCTOBER 28, 2013
SUBJECT: PURCHASE OF 3 NEW HD CAMCORDERS FOR THE TELEVISION SE
DIVISION
Background
The Television Services Department's, 3 Sony DSR -400A Broadcast Camcorders, has been slat(
during the 2013 Calendar year. Staff wishes to purchase 3 Sony PMW -320K SD /HD Camcorders. This Camcorder
was rolled out by Sony in late 2010 and has been a very favorably reviewed Camcorder by those that have been
using it. Sony has stated that they are committed to continue producing the Camcorder for two more years and
supporting it for seven years after that.
Summary of quotes received
Adorama @ $26,970; B &H Photo/Video @ $26,970; Full Compass @ 26,971.34.
Discussion
The PMW -320K Camcorder is the only camcorder in its price range that captures video in SD (Standard Definition)
and HD (High Definition.) While we know the cable providers will require two HD broadcast channels, they have not
yet set a date. This purchase will allow us to move gradually while converting our programming from SD to HD.
The PMW -320K Camcorder is compatible with camera batteries, on camera lighting equipment, field monitors, and
wireless microphone systems currently utilized by the TV Services Department.
This camcorder uses a tapeless capture system. The videotape playback systems currently owned by MPTV are
aging and breaking down. Staff would not have to replace the broken tape playback systems, which is a cost savings.
Staff has had good performance in the past with its Sony products and they have needed very little maintenance.
Action Requested
Staff requests the waiving of the bid process due to the specialized nature of the camcorders.
Staff recommends the approval of purchase of 3 Sony PMW -320K Camcorders in the amount of $26,970 from B &H
Photo/Video. Staff has purchased and worked with B &H Photo/Video in the past and they have performed well over
the years.
cc: Lisa Angell, Village Clerk
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http://www.bhphotovideo.com/find/cart.jsp 10/30/2013