HomeMy WebLinkAbout10/01/2013 Public Works Outside Garage Roof ReplacementMount
Mount Prospect Public Works Department
t INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: SUPERINTENDENT OF STREETS & BUILDINGS
DATE: SEPTEMBER 24, 2013
SUBJECT: SEALED BID RESULTS FOR PUBLIC WORKS OUTSIDE GARAGE
ROOF REPLACEMENT (NOT TO EXCEED $93,500)
BACKGROUND
In 2010, the Village secured the services of a roofing consultant to provide a condition
assessment of the Public Works' outside garage roof system. The consultant recommended
complete replacement of the roof membrane and underlayment. The outside garage roof is the
original installation and is 25 years old. Its design life is approximately 20 years.
In July 2013, the Village hired STR Building Resources LLC, of Arlington Heights, Illinois to
prepare the bid documents, oversee the bidding, and supervise construction of the project. In
preparation of the bid documents STR performed a new condition assessment of the roof that
confirmed the original assessment.
BID RESULTS
Sealed bids were opened at 1:00 P.M. on Tuesday, September 23, 2013 for proposed roof repairs.
Five (5) invitational bids were mailed and a bid notice was placed in the local paper. Seven (7)
companies attended the mandatory pre -bid meeting.
Four (4) bids were received, and bid results are as follows:
USAAAr Rid Price
Sullivan Roofing
$85,000
Riddiford Roofing
$102,700
Master Project
$112,000
All American
$114,700
Page 2 of 2
Sealed Bid Results for Public Works Outside Garage Roof Replacement (Not to Exceed $93,500)
September 24, 2013
DISCUSSION
Staff has evaluated all bids and determined that the bids received are responsive to the request.
All bidders submitted the required bid securities. All submitted bids meet the bid specifications.
Sullivan Roofing, of Schaumburg, Illinois is the apparent low bidder and provided all necessary
material and references as outlined in the bid documents. Sullivan Roofing has done work for
the Village in the past and their work has been satisfactory and timely. They are known to our
roofing consultant, STR Building Resources LLC, as an excellent contractor who has
successfully completed several similar projects. Reference checks also indicate that Sullivan
Roofing has sufficient experience and expertise to perform the requisite work.
Staff recommends including a 10% contingency fee in the award of this project. This
contingency would be reserved for solutions to unanticipated conflicts that arise during the
removal and installation of the new roofing system. In this instance, the total recommended
award would be $85,000 + $8,500 (10% contingency) = $93,500 (recommended total award).
RECOMMENDATION
Staff recommends accepting the lowest cost proposal as submitted by Sullivan Roofing of
Schaumburg, Illinois for the repair to the outside garage roof at Public Works in an amount not
to exceed $93,500. Sufficient funds for this proposed project exist in the current budget.
Paul Bures
Superintendent of Streets & Buildings
I concur:
Sean P. Dorsey
Director of Public Works
PB
Director of Public Works Sean P. Dorsey
Deputy Director of Public Works Jason Leib
File
H:\ \Administration\ BIDS\ RESULTS \PW.Roof.Repair.201.rec.