HomeMy WebLinkAbout08/20/2013 Purchase Ruggedized Laptops for PoliceVillage of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
&I
TO: ASSISTANT VILLAGE MANAGER DAVE STRAHL
FROM: IT DIRECTOR
DATE: AUGUST 1, 2013
4
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SUBJECT: REQUEST TO PURCHASE RUGGEDIZED LAPTOPS F
Staff is requesting approval to purchase eight Panasonic Toughbook 31 laptops for Police. The
Village has standardized on Panasonic laptops for Police in -car laptops and CDS Office
Technologies provides Illinois state contract pricing on Toughbooks.
The eight new Police laptops will replace 5- year -old Panasonic CF -30 Toughbooks. In the
attached memos, Police cite the need for additional processing power and memory as the
primary reason for the replacements. Rugged conditions and continual use necessitate the
fully - ruggedized Toughbook model. Costs are provided below.
C Extended Co st
ount mm Specifications Co st
Panasonic Toughbook 31: Intel Core i5- 3320M, 2.6 GHz, 4 GB RAM, Touch
8 Screen, Gobi, GPS, Backlit Keyboard, DVD + / -RW, MS Windows 7, 320 GB Hard $44,764.24
Drive, WiFi, 3 -yr. Accidental Damage Insurance, Docking Station. $5,595.53 each
I recommend that the Village accept the state bid and purchase eight ruggedized laptops from
CDS Office Technologies for an amount not to exceed $44,764.24. Funds are available for this
purchase.
Joan Middleton
IT Director
Attachments
IAVB Request Memos \2013 Toughbook Requests 2.docx
MOUNT PROSPECT POLICE DEPARTMENT
d FORMAL MEMORANDUM ADM _e
CONTROL MYOUR
TO: CHIEF SEMKIU copy
DATE: JULY 9, 2013
Attached you will find a memorandum submitted by Officer Brian Floyd requesting the
purchase of eight (8) in -car Panasonic Toughbook CF -31 laptops. As indicated in the
memorandum, this computer equipment would be used to replace aging equipment
which does not provide the computer processing needs for department patrol use. The
purchase of these eight (8) units and related equipment would be consistent with in-car
computer equipment purchases made in 2009, 2010, 2011 and 2012.
Based upon the information provided by Officer Floyd, it is my recommendation the
department purchase the equipment as itemized on the attached quote from CDS Office
Technologies. The price quote of $44,764.24 is based upon the current State of Illinois
competitive bid award # CMS8291640. The funds for this purchase are through the
computer replacement account with additional funding from the police administrative
computer equipment account # 0016001000000655004.
Attachments
C Deputy Chief Janowick
Commander Eterno
Sergeant Burrell
Officer Floyd
Page 1 of 1
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Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: DEPUTY CHIEF WAGNER
FROM: OFFICER B. FLOYD #227
DATE: JULY 9, 2013
SUBJECT: PANASONIC TOUGHBOOK PURCHASE JUSTIFICATION
In 2013, the police department is scheduled to replace eight (8) in -car Panasonic CF -30
Toughbooks. The primary justification for replacement is the need for additional processing
power and memory to handle the numerous software programs utilized by patrol officers in the
field. These programs include but are not limited to the computer aided dispatch software, police
information databases accessed wirelessly, and the upcoming Panasonic Arbitrator mobile
video recording software.
Panasonic does offer less ruggedized models of the Toughbook, but these lesser models will
not endure the conditions to which the police squad cars are exposed. The police squad cars
are subjected to long term extreme cold and extreme heat conditions, and the less rugged
models will not endure these extreme conditions. As a result, the police department will continue
to seek the Panasonic CF -31 Toughbook when replacing the police squad computers.
The eight (8) new CF -31 Toughbooks will replace aging CF -30 Toughbooks which have been in
service since 2008. The ability to run multiple applications is hampered by the older and slower
CF -30 Toughbooks. The faster processor and increased memory of the CF -31 Toughbooks will
allow department personnel to utilize the resources at their disposal more efficiently. The new
CF -31 Toughbooks will be put into service in current department vehicles, and will be mounted
into locking docking stations. Failure to replace the aging CF -30 Toughbooks will most likely
result in increased maintenance time and repair costs.
PANASONIC CF -30 TOUGHBOOKS TO BE REPLACED (BY SERIAL NUMBER)-
8EKYA33796
8EKYA33734
8EKYA35296
8EKYA35274
8EKYA33791
BEKYA34363
8EKYA34269
Please contact me with any questions or concerns.
8EKYA36155
Cc: Chief Semkiu
Joan Middleton — IT Director
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Ship To
NIT PROSPECT POLICE DEPT (20449) INT PROSPECT POLICE DEPT
MT PROSPECT POLICE DEPT
100 S EMERSON ST PAYABLE, ACCOUNT'S
BURRELL, STEVE
MT PROSPECT, Illinois 50 SOUTH EMERSON STREET
11.2 E NORTHWEST HIGHWAY
(P) 847- 870 -5669 MT PROSPECT, Illinois 60056
MT PROSPECT, Illinois 60056
(P) 847-070 -5669
(P) 847 - 870-5669
Customer PO; Terms° Ship Via;
None Unknown UPS Ground
Special; Ynstr ions; Carrier Account
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PANASONIC °POUCaHBOOK 31
Panasonic Toughbook 31
Win 7 Pro, Intel Core iS -3320M 2,60GHz, 13.1" XGA Touchscreen LCD, 500GB
1, Shock- mounted HOD (7200rpm), 4GS, Wi -F!, Bluetooth, 4G Verizon LTE, GPS
CF- 31SBLEBtM d No i 4,325X0.$34,600,00
Receiver, Dual Pass (Upper WWAN / Lower Selectable), TPM 12, Backlit Emissive
Keyboard, Toughbook Preferred
ACCESSORIES
Panasonic DVD MULTI Drive CF- VDM312U
2 Disk drive - DVDRW / DVD -RAM - plug -In module - for Panasonic Toughbook 31
CF- VDM312U 8 No $305,53 62,444.24
(Mk3)
3 Panasonic Protection Plus
Accidental Damage insurance (no- fault) - parts and labor - 3 years
CF- SVCLT'I\IF3Y 8 No $250,00 $2,000.00
VEHICLE DOCKING STATION
Havls OS -PAN- 112 -2 -P
$
Port replicator - with LLND 120 Watt Power Supply - For Toughbook 30, 31
DS' "PAR ".L .t2 -'7_ P 0 No $71.x.00 .$.7,71 7,00