HomeMy WebLinkAbout08/06/2013 George Street South Sanitary Relief Station Rehabilitaion 2013Mount Prospect Public Works Department
N / INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: WATER & SEWER SUPERINTENDENT
DATE: JULY 31, 2013
SUBJ: PROFESSIONAL SERVICES WITH BURNS & MCDONNELL FOR 2013
GEORGE STREET SOUTH SANITARY RELIEF STATION REHABILITATION
(NOT TO EXCEED $34,000).
Background
In the 2013 Capital Improvements Plan (CIP), there are funds available to continue the
rehabilitation of the Village's sanitary relief stations. These stations are used to provide relief to
the Village -owned combined sanitary sewer system in the event that the interceptor sewers of
the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) become
surcharged. The Village owns and maintains eight (8) sanitary relief stations and two (2)
sewage lift stations. This will be the second sanitary relief station rehabilitation as George
Street North rehab was completed just recently. The next station to be rehabbed is George
Street South Station, located south of Weller Creek. The George Street South Sanitary Relief
Station was built in the 1971 and has been repaired over the years as needed. This station
provides sanitary sewer relief for the area from Golf Road to Weller creek, bounded by Louis
Street to the west and Albert Street on the east.
The proposed improvements include the installation of a complete replacement pump station
with new pumps, guide rails and controllers, along with all associated wiring and other electrical
control equipment. In 2010, a standby emergency generator with automatic transfer switch was
installed to control both the George Street South and North Relief Stations and this emergency
back system is operational.
In future years, funds to rehabilitate the other sanitary relief stations are requested in the Capitol
Improvements Plan. In 2014, the Louis Street will be rehabbed with the William Street station in
2015.
Problem Statement
Outside expertise is needed to assist the Village with the review of the existing station and
design of the rehabilitation effort. Staff is recommending that we continue with the replacement
of the entire station with a pre- manufactured pumping station package. This station would be
identical to the recent George Street North rehabilitation and will include similar pumps and
controllers.
Page 2 of 3
Profession Services for 2013 George Street South Sanitary Sewer Relief Station Rehabilitation ($34,000)
July 31, 2013
Request for Proposals
Staff prepared a Request for Proposals (RFP) and requested design and construction
administration services from three (3) firms who have expertise in sanitary and stormwater
pumping stations. All three (3) firms responded to the request — Burns & McDonnell of Downers
Grove, Christopher B. Burke Engineering Ltd ( CBBEL) of Rosemont and ESI Consultants Ltd of
Naperville. All three (3) firms are qualified to prepare the design and bid specification
documents and to perform construction administration services for this work. All three firms
have performed similar sanitary sewer rehabilitation work recently. Two of the firms have
worked with the Village in the past and are familiar with the Village's processes and procedures
along with the operation of the Village's sewers.
Discussion
As part of the RFP review process, staff developed a review and scoring process which requires
the reviewer to rate each proposal on the following categories:
1
Response to RFP- Did Proposer answer /address all requirements
2
Technology
(a). Project Understanding & Implementation Plan
(b). Company Experience & Project Team Qualifications
3
Experience — Are they new or are they a proven solution
4
Proposal layout — was everything laid out and understandable
5
Proposal thoroughness
6
Team — Does the Project Team look viable
7
Local experience /projects
8
Regional experience /project
9
Price — Financial
10
Reviewers score
With a maximum best score of 30 points possible, the proposals were reviewed and rated by
staff with the following results:
Burns & McDonnell 27/30 points
CBBEL 23/30 points
ESI Consultants 22/30 points
The firms also presented price proposals ranging from $29,000 to $52,741.51 as their estimate
for the requested work.
Page 3 of 3
Profession Services for 2013 George Street South Sanitary Sewer Relief Station Rehabilitation ($34,000)
July 31, 2013
Burns & McDonnell $29,000
CBBEL $52,000
ESI Consultants $52,741.51
Burns & McDonnell's base proposal at $29,000 covered all aspects of the work and was the
lowest price proposal from a qualified firm. All of the firms would bill according to their hourly
rate schedule for any additional work performed beyond the original scope of services. Burns &
McDonnell has worked for the Village on the previous George Street North design and
construction effort, along with numerous other sanitary and storm sewer related projects over
the past decade. Staff recommends that the Village Board authorize the execution of a
professional services arrangement with Burns & McDonnell of Downers Grove, Illinois for this
project.
The Village is asking that a contingency of $5,000 be added to cover any such extra work that
may arise. The total award for the engineering services would then not exceed $34,000. Any
remaining balance will be returned to the budget.
Recommendation
I recommend accepting the professional services proposal from Burns & McDonnell of Downers
Grove, Illinois for the 2013 George Street South Sanitary Relief Station Rehabilitation for an
amount not to exceed $34,000.00. Sufficient funds for this proposed work exist in the current
budget.
Matt Overeem, Water Supt.
I concur.
S R Dorsey
Director of Public Works
cc: Deputy Director of Public Works Jason H. Leib
file
H: \Water \projects\2013 \George St south design \RFP BOARD AWARD.docx