HomeMy WebLinkAbout07/16/2013 Upgrade Village Phone SystemVillage of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
V 13 /V1
TO: ASSISTANT VILLAGE MANAGER DAVE STRAHL 7- /� - 1,3
FROM: IT DIRECTOR
DATE: JULY 8, 2013
SUBJECT: REQUEST TO UPGRADE VILLAGE PHONE SYSTEM
In 2008 Cisco CaIlManager Version 6.1 was implemented as the new Village phone
system. Cisco's support for this version of CaIlManager ends in September of this year.
To continue support, the system needs to be upgraded. Staff is requesting approval to
implement an upgrade to Cisco's current version, Unified Communications Manager
(UC Manager) 9.1.
Sound, Inc. installed the Village's current phone system in 2008 and is contracted to
provide ongoing system support. The Village has been pleased with their services and
feels that it is beneficial to have Sound perform the upgrade.
Cisco is currently running a promotion which is only available to municipal customers. It
provides incentives for bundling UC Manager support with the initial purchase. The
promotion ends July 31 Sound has provided quotes for promotional pricing with three
years of support, promotional pricing with one year of support, and post - promotion
pricing. Quotes with the promotional pricing are attached. The three year pricing model
provides the greatest savings as shown below.
Priding Model
Promotion w/ 1 year support
Initial Year Cost
$68,839.57
2 no & 3 Year Cost
$28,843.20
Total 3 Yr Cost :
$97,388.39
Promotion w/ 3 year support
$92,090.57
0
$92,090.57
Post-promotion Pricing
$158,767.48
$28,843.20
$187,610.68
The costs above include many ongoing maintenance items that are already included in
the Village budget. Therefore costs will be split between accounts as shown on the next
page.
Request to Upgrade Village Phone System
July 8, 2013
Page 2
Account
Charge
Telephone System Upgrade
(Computer CIP)
$22,797.16
001.20.90.00.0.707.665.042
Telephone System Maintenance
(3 year costs to be divided over 3 years.)
$37,525.41
001.20.90.00.0.707.665.042
Computer Equipment - IT
(Computer Replacement)
$24,843.20
062.20.24.00.1.000.655.001
Computer Software
$6,924.80
001.20.24.00.0.000.560.012
Total
$92,090.57
I recommend that the Village accept Sound, Inc.'s proposal to upgrade the Village phone
system for an amount not to exceed $92,090.57. Funds are available for this purchase.
) Middleton
IT Director
Attachments
1AVB Request Memos\2013 Phone System Upgrade Request.docx
and
-- 0 t ied
Integrated ,Systems
PROPOSAL
Sound Incorporated proposes to furnish and install a Cisco UCM 6.x to 9.x migration solution consisting of the
following;
CITY PART
10! L- CUB9X- MIG -AC
10 UCSS- U -ATT- CUB -1 -1
10 CON- ESW- LCUB9XM1
387 MIG - CUCM -USR -A
387 CON - ESW- MIGCUC87
387 UCSS -U- UCM -A -1 -1
50 MIG- CUCM -ESS -USR -A
50'CON- ESW- MIGCUCM8
50 UCSS- UUCMESS -A -1 -1
2' UCSC- C220- M3SBE=
2' CON -SNTP- UCSC -C22
2 R- VMW- UC- FND5 -K9
2'CON- ESW- UCFND5
2' UCSS -U- VMW -F N D -1 -1
6' PVDM2 -A DPTR
2 C2921- CME - SRST /K9
2 CON- SNTP- 2921CMST
1' VIC3 -4FXS /DID
2 FL- CME - SRST -25
2 C2901- CME - SRST /K9
2 CON- SNTP- 2901CMST
1 VWIC3- lMFT -T1 /E1
1 VWIC3- 2MFT -T1 /El
DESCRIPTION
Cisco Unified Att Console Bus Edition 9.x Migration Offer
UCSS for Business Att Console - 1 Instance
ESSENTIALSW CSC Unified Att Cnsl Bus Ed 9X Mig Offer /1Yr
Migration to UC Manager Enhanced - Less than 1K Users
ESSENTIAL SW Migration to UC Manager Enhanced /1Yr
UC Manager UCSS - 1 ENH User 1 Year Sub Tier A
Migration to UC Manager Essential - Less than 1K Users
ESSENTIAL SW Migration to UC Manager Essential /1Yr
UC Manager UCSS 1 Essential User 1 Year Sub Tier A
UCS C220 M3S BE Server
SMARTNET 24X7X4 UCS C220 M3S BE Sery
Cisco UC Virt. Foundation 5.0 (2- Socket 32GB vRAM)
ESSENTIAL SW Cisco UC Virt. Foundation 5.0 (2- Socket /1 Yr
UCSS Cisco UC Virt. Foundation one Year -1 server
PVDM2 ADAPTER FOR PVDM SLOT ON CISCO 2900 3900 SERIES ISR
2921 UC Bundle w/ PVDM3 -32 FL- CME - SRST -25 UC License PAK
SMARTNET 24X7X4 2921 Voice Bundle w/ UC License PAK
Four -Port Voice Interface Card - FXS and DID
Communication Manager Express or SRST- 25 seat license
2901 UC Bundle w/ PVDM3 -16 FL- CME - SRST -25 UC License PAK
SMARTNET 24X7X4 2901 Voice Bundle w/ UC License PAK
1 -Port 3rd Gen Multiflex Trunk Voice /WAN Int. Card - T1 /E1
2 -Port 3rd Gen Multiflex Trunk Voice /WAN Int. Card- TI/El
Sub - Total Equipment and Software and One Year Support
ProServices Labor
TOTAL
Total price including installation ...................................... ...............................
UNIT EXTENDED
$692.48
$6,924.80
$138.50
$1,385.00
$318.47
$3,184.70
$5.69
$2,202.03
$12.58
$4,868.46
$10.75
$4,160.25
$5.69
$284.50
$1.94
$97.00
$1.90
$95.00
$7,242.24
$14,484.48
$365.15
$730.30
$1,580.37
$3,160.74
$242.00
$484.00
$0.63
$1.26
$47.43
$284.58
$3,158.84
$6,317.68
$841.19
$1,682.38
$556.51
$556.51
$411.06
$822.12
$2,020.52
$4,041.04
$466.48
$932.96
$904.33
$904.33
$1,391.28
$1,391.28
$58,995.40
$9,844.17
$68,839.57'
.................... ..................... $68,839.57
, 13 36,.�a �0 r 550 Shorn ,.x asap,. -, _ X05
Integrated systems
PROPOSAL
Sound Incorporated proposes to furnish and install a Cisco UCM 6.x to 9.x migration solution consisting of the
following;
QTY 'PART
DESCRIPTION
UNIT
EXTENDED
10 L- CUB9X- MIG -AC
Cisco Unified Att Console Bus Edition 9.x Migration Offer
$692.48
$6,924.80
10 UCSS- U -ATT- CUB -3 -1
UCSS for Business Att Console - 1 Instance Three Year Sub
$290.90
$2,909.00
10 CON - ESW- LCUB9XMI
ESSENTIALSW CSC Unified Att Cnsl Bus Ed 9X Mig Offer /3Yr
$943.47
$9,434.70
387 MIG - CUCM -USR -A
Migration to UC Manager Enhanced - Less than 1K Users
$5.69
$2,202.03
387 CON- ESW- MIGCUC87
ESSENTIAL SW Migration to UC Manager Enhanced /3 Yr
$37.28
$14,427.36
387 UCSS -U- UCM -A -3 -1
UC Manager UCSS- 1 ENH User 3 Year Sub Tier A
$22.77
$8,811.99
50 MIG - CUCM -ESS -USR -A
Migration to UC Manager Essential - Less than 1K Users
$5.69
$284.50
50 CON- ESW- MIGCUCM8
ESSENTIALSW Migration to UC Manager Essential /3Yr
$5.74
$287.00
50 UCSS - UUCMESS -A -3 -1
UC Manager UCSS - 1 Essential User 3 Year Sub Tier A
$4.43
$221.50
2 UCSC- C220- M3SBE=
UCS C220 M3S BE Server
$7,242.24
$14,484.48
2 CON -SNTP- UCSC -C22
SMARTNET 24X7X4 UCS C220 M3S BE Sery
$365.15
$730.30
2 R- VMW- UC- FND5 -K9
Cisco UC Virt. Foundation 5.0 (2- Socket 32GB vRAM)
$1,580.37
$3,160.74
2 CON - ESW- UCFND5
ESSENTIALSW Cisco UCVirt. Foundation 5.0(2- Socket /3Yr
$716.93
$1,433.86
2 UCSS -U- VMW- FND -5 -1
UCSS Cisco UC Virt. Foundation Five Year - 1 server
$0.63
$1.26
6 PVDM2- ADPTR=
PVDM2 ADAPTER FOR PVDM SLOT ON CISCO 2900 3900 SERIES IS
$47.43
$284.58
2 C2921- CME - SRST /K9
2921 UC Bundle w/ PVDM3 -32 FL- CME - SRST -25 UC License PAK
$3,158.84
$6,317.68
2 CON - SNTP- 2921CMST
SMARTNET 24X7X4 2921 Voice Bundle w/ UC License PAK
$841.19
$1,682.38
1 VIC3 -4FXS /DID
Four -Port Voice Interface Card - FXS and DID
$556.51
$556.51
2 FL- CME - SRST -25
Communication Manager Express or SRST- 25 seat license
$411.06
$822.12
2 C2901- CME - SRST /K9
2901 UC Bundle w/ PVDM3 -16 FL CME - SRST -25 UC License PAK
$2,020.52
$4,041.04
2 CON - SNTP- 2901CMST
SMARTNET 24X7X4 2901 Voice Bundle w/ UC License PAK
$466.48
$932.96
1 VWIC3- lMFT -Tl /E1
1 -Port 3rd Gen Multiflex Trunk Voice /WAN Int. Card - T1 /E1
$904.33
$904.33
1 VWIC3- 2MFT -T1 /El
2 -Port 3rd Gen Multiflex Trunk Voice /WAN Int. Card - T1 /E1
$1,391.28
$1,391.28
Sub -Total equipment and Software and Three Year Support $82,246.40
ProServices Labor $9,844.17
TOTAL $92,090.57
Total price including installation .............................................................. ............................... .....................$
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