HomeMy WebLinkAbout06/18/2013 High-Service Pump RehabilitationMount
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FROM:
DATE:
SUBJ:
Background
Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
VILLAGE MANAGER MICHAEL E. JANONIS
WATER & SEWER SUPERINTENDENT
JUNE 12, 2013
BID RESULTS FOR HIGH - SERVICE PUMP REHABILITATION
(NOT TO EXCEED $40,226.54)
The Village of Mount Prospect operates a water distribution system that uses high -
service booster pumps to circulate water through the distribution system to and from the
various water reservoirs to the customer. Each year the Village hires an outside
professional firm to test and perform preventive maintenance on these high - service
pumps and motors. As part of this annual check -up; certain pumps and motor
assemblies are identified as needing further repair or replacement. The annual capital
budget allows for the repair or replacement of these pumps and motor assemblies as
needed.
Request for Bids
Based on the annual analysis, two (2) pumps were prioritized as needing further work.
The two (2) pump and motor assemblies needing work include pump #1 at Booster
Station 11 and pump #1 at Booster Station 4.
Staff prepared a bid specification for the repair of the pump and the replacement of the
electric motor for these assemblies.
Bid Results
Bid documents were sent to four (4) area firms and a bid notice was published in a local
paper. One bidder picked up a bid package from the Village. Bids were received on
June 10, 2013, opened and read aloud as required. Three (3) vendors declined to bid
but only one submitted the "No Bid" survey to state they did not bid due to a failure of
one of their vendors to provided timely pricing.
The following two (2) firms submitted the following bids:
Page 2 of 2
Bid Results for High - Service Pump Rehabilitation (Not to exceed $40,226.54)
June 12, 2013
SUPPLIER
PUMP #1
PUMP #2
TOTAL BID
Peerless Midwest, Mishawaka, IN
$20,423.30
$19,803.24
$40,226.54
Genco Industries, Crestwood, IL
$37,900.00
$29,875.00
$67,775.00
Discussion
All bids were checked to ensure that the supplier was providing the needed and
necessary equipment in accordance with the specifications. Both bidders submitted
properly completed bid forms, bid bonds and appropriately signed bid documents.
The lowest responsible bidder for the items is Peerless Midwest Inc. of Mishawaka,
Indiana. The firm has performed pump and motor repairs over the past decade for the
Village and is considered a reliable, responsive vendor.
Recommendations:
recommend that the Village Board accept the lowest, responsible bid for the
rehabilitation of two (2) pump and motor assemblies as submitted by Peerless Midwest
Inc. of Mishawaka, Indiana and authorize an agreement in an amount not to exceed
$40,226.54. Sufficient funds for this procurement exist in the current budget.
Matt Overeem, Superintendent
bean- v. uorsey
Director of Public Works
cc: Director of Public Works Sean P. Dorsey
Deputy Director of Public Works Jason Leib
File
H:IWateriprojects120131high service pumpsIBID RECOMMENDATION. docx