HomeMy WebLinkAbout06/18/2013 Purchase 25 Mobile Video Recording Systems for Police DepartmentMOUNT PROSPECT POLICE DEPARTMENT
FORMAL MEMORANDUM
CONTR 8.. NLJM'BER
TO:
FROM:
DATE:
SUBJECT:
MICHAEL E. JANONIS, VILLAGE MANAGER
MICHAEL SEMKIU, CHIEF OF POLICE
JUNE 5, 2013
L[ I
i
REQUEST TO PURCHASE 25 MOBILE VIDEO R.ECO'R'DIN
Police Department Request
The Police Department is requesting to purchase 25 Panasonic in -car video camera systems at a
total cost not to exceed $172,000. The in -car equipment and support hardware will be purchased
from CDS Office Technologies, an authorized seller of Panasonic equipment. A detailed quote
of all in -car video equipment and support hardware is included for your review. Also attached is
a comparison of similar in -car video systems evaluated by staff listing equipment features and
costs.
Discussion
In 2006, the Police department transitioned to a digital mobile video recording system to meet
predefined objectives and needs of the department. The use of in -car video recording systems
serve four distinct purposes. First, the recordings serve as evidence in support of an officer's
actions in field encounters and arrests. Second, recordings serve as a training function. Third,
the recordings may be viewed in the context of officer safety. Finally, recordings may be used
for management purposes whereby supervisors can substantiate or unfound complaints regarding
an officer's demeanor, activities or actions.
The primary use for the in -car video recording systems is to record all traffic stops, especially
those traffic stops involving hazardous moving violations, arrests or other high -risk situations.
In addition to recording traffic stops, officers may use the system to record suspicious vehicle
activity. Supervisors utilize the system to review traffic stop procedures and practices to
determine officer compliance with department directives, state statutes and case law.
Additionally, of significant importance is the evidentiary value of recordings in court
proceedings, as video recordings have proven invaluable in the successful prosecution of
intoxicated driver trials.
Currently, all department patrol vehicles are equipped with the L -3 Communications Mobile
Video Recording System. This digital system records to a compact flash card which downloads
via a wireless system to a dedicated server. The L -3 system was purchased in 2006 and reached
its end -of -life status in 2011. Over the last two years, the system has become increasingly
fraught with maintenance issues requiring frequent repairs which necessitates taking patrol
squads out -of- service. The L -3 system has allowed the department to meet its objectives to
record all traffic stops conducted by patrol officers, to provide training to personnel and finally,
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MOUNT PROSPECT POLICE DEPARTMENT
FORMAL MEMORANDUM
2 21KINARMf
to insure officers are adhering to department policy; however the reliability of the system going
forward is questionable based on the increased frequency of repairs and replacement parts.
During the course of researching currently available in -car video systems, five (5) vendors'
products were thoroughly evaluated. These included systems offered by CDS Office
Technologies- Panasonic, Data 911, Kustom Signals Inc., L3 Communications and Modularis.
These systems were evaluated in terms of the following criteria:
• ease of use by officers,
• ability to record in a digital format,
• ability to transmit audio over a digital format,
• ability to house equipment within the vehicle to reduce climate issues,
• ability for officers to review stops from vehicle,
• ability to download traffic stop data, via wireless technology, in an efficient manner,
• ability to store and maintain the video /audio for a minimum of 90 days to a centralized
network server,
• ability to network video /audio within the department, to allow supervisor review,
• ability to index stops by multiple identifiers such as officer name, squad number, date and
time,
• ability to easily transfer recorded traffic stop audio /video to a standard media for court
presentation.
All of the systems evaluated record data in digital format and provide for wireless upload to a
server system via multiple wireless "hot spots" located at multiple Village buildings. These
wireless systems maintain ample security via data transmission which meets federal government
encryption standard protocol and firewall setup to ensure the integrity of the system and
computer network. All of the wireless systems evaluated utilized SD memory cards to record
and maintain digital information prior to wireless upload to the server system. All systems
except for Data 911 utilize a proprietary SD memory card format for added security. All systems
are housed within the passenger compartment of the patrol car making them less susceptible to
climate issues compared to being mounted in the trunk. Additionally, these new systems allow
for optimal digital compression, higher resolution of recorded data and enhanced night vision
clarity when compared to our current L -3 system. Security protocols are consistent with those
required by the Village's Information technology division.
The following illustrates key features of each system:
System Optical/Digital Lux Hardware Warranty
CDS Panasonic 22X / 220X .04-.07 3 years
Data 911 10X/ 12X
Kustom Signal l OX / 12X
L3 Communications 12X / 144X
25 3 years
1 13 months
03 1 year
Modularis 18X / 200X not specified 1 year
View Angle
68.4 degree
47 degree
47 degree
47 degree
47 degree
All systems utilize either a LCD display (optional) or a display via the mobile data computer.
Each system has a 5 -7 year life expectancy, on site equipment training, options for extended
warranties and utilize a Sony camera except for the CDS Panasonic, which utilizes a Panasonic
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MOUNT PROSPECT POLICE DEPARTMENT I C1-II+ 1-
FORMAL MEMORANDUM
camera. All systems utilize a password protected log on integrated into the system except for L3
Communications, which requires a separate USB device to plug in and sign into the system.
Attached for review is a complete breakdown of the costs involved for each system showing the
initial cost per unit, options, server cost, DVD reproduction equipment, training, setup, and
maintenance costs. Removal of the old system and installation cost for each new system type is
an additional $460 per unit through our current squad car installation company.
In addition to purchasing in -car video systems, the department will purchase the following
equipment to fully utilize the video systems: six (6) additional spare audio transmitters and three
(3) audio transmitters designated for PTO squads and both AC and DC charging docks. Each
squad will be equipped with a G -force detection sensor (for traffic crash camera activation), a
siren activation module, and a second rearview facing infrared camera to capture the prisoner
transport area which allows a view out of the rear of the squad.
Conclusion & Recommendation
In determining which system best met the needs of the department, the issues previously outlined
and the following factors were evaluated: digital format and security, system pricing, warranty,
serviceability and actual use in the field by police agencies. Based on these factors, it is staff's
recommendation that the CDS Office Technologies equipment utilizing the Panasonic in -car
video camera system meets department needs. The Panasonic system uses a SD memory card to
store data. The Panasonic system has been in use nationwide for many years and has proven
highly dependable and reliable for municipal, county and state law enforcement agencies.
Additionally, Panasonic has a one (1) day turnaround guarantee for equipment repair. The CDS
Office Technologies Panasonic system meets all the requirements as outlined earlier. The
Panasonic equipment can be easily operated by patrol personnel. The CDS Office Technologies
Panasonic system allows for all video to be indexed via officer name, date, time, and squad
number. This will ease responsibilities of the Mobile Video Recorder Officer in meeting the
requirements of department review procedures. Finally, the CDS Office Technologies Panasonic
System is available for purchase under the State of Illinois bid award, contract # CMS8291640.
In conclusion, based on system features, system service, reputation in the field and price, it is the
staff's recommendation to purchase the CDS Office Technologies Panasonic system. It is also
requested that the bid process be waived to allow for this purchase as CDS Office Technologies
Panasonic system is available under the State bid award contract # CMS8291640. The purchase
of 25 in -car video systems, wireless equipment, server system and related equipment will be
funded through capital improvement account (Mobile Video Recording System)
020.60.90.00.1.707.665.056 not to exceed $172,000. In the 2013 computer replacement budget,
there is $6,500 allocated for the replacement of the MVR video server which would be utilized to
offset the cost of the video server in the CDS Office Technologies Panasonic bid.
Attachments
_ "
Michael Semkiu.
Chief of Police
Page 3 of 3
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