HomeMy WebLinkAbout06/18/2013 Stormwater Improvements Phase 1- 2013Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: DIRECTOR OF PUBLIC WORKS
DATE: JUNE 13, 2013
SUBJ: BID RESULTS FOR 2013 STORMWATER IMPROVEMENTS PHASE 1
($1,804,518.37)
Background
On July 23, 2011, the Village endured a record - setting rainfall event that resulted in widespread
flooding. On August 16, 2011, the Village Board commissioned Burns & McDonnell Consulting
Engineers of Downers Grove, Illinois, to analyze the causes of flooding and present their findings in
a comprehensive flood study report. Burns & McDonnell was also asked to identify cost - effective
recommendations to mitigate defined and recurrent flooding problems.
Burns & McDonnell's report was presented to the Village Board at the March 13, 2012 Committee of
the Whole meeting. Its findings and recommendations were subsequently discussed at the April 10,
2012 Committee of the Whole meeting, May 22, 2012 Committee of the Whole meeting, and
September 11, 2012 Committee of the Whole meeting.
Additional discussion, emphasizing funding for the report's recommendations, was also facilitated at
Finance Commission meetings held on May 23, 2012, July 23, 2012, and July 26, 2012.
On December 4, 2012, the Village Board authorized issuance of $2.5 million in general obligation
debt to facilitate the design and construction of specified Village -owned sewer system improvements
recommended in the Burns & McDonnell flood study report. These improvements included the
Hatlen Heights Stormwater Improvements, Hatlen Heights Sanitary Improvements, Lonnquist
Stormwater Improvements, Lonnquist Combined Sewer Improvements, Lawrence Lane Stormwater
Improvements, and the Golfview Estates Stormwater Improvements.
On December 18, 2012, the Village Board awarded a design engineering contract to Burns &
McDonnell for the preparation of plans, specifications, and bid documents necessary to construct
the Hatlen Heights Stormwater Improvements, Hatlen Heights Sanitary Improvements, Lonnquist
Stormwater Improvements, Lonnquist Combined Sewer Improvements, and the Lawrence Lane
Stormwater Improvements. Collectively, this group of projects has been designated the 2013
Stormwater Improvements Phase 1(the Phase 1 projects).
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Bid Results for 2013 Stormwater Improvements Phase 1
June 13, 2013
The Phase 1 projects are presently slated to start construction in July 2013, reach substantial
completion in October 2013, and reach final completion in November 2013.
Please note that the Phase 1 projects exclude the Golfview Estates Stormwater Improvements.
Staff has elected to design, bid, and supervise the construction of this work utilizing in -house
resources. This project is presently out to bid. Staff anticipates presenting an award
recommendation at a July Village Board meeting.
Bid Results
Sealed bids were opened at 1:00 PM on Monday, June 3, 2013 for the construction of the Phase 1
improvements. Bids were let in April 2013. Seven contractors were sent invitational notices and
public notice was placed in a local newspaper as required by the Village purchasing policy. A
mandatory pre -bid meeting was held at the Mount Prospect Public Works Facility on May 21, 2013.
17 contractors attended the pre -bid meeting. Seven bids were received. The results are as follows:
Bidder Bid
MARTAM CONSTRUCTION $1,754,518.37
J.S. RIEMER $2,058,103.00
COPENHAVER CONSTRUCTION $2,204,145.00
CONCEPT PLUMBING $2,435,472.10
BERGER EXCAVATING CONTRACTORS, INC $2,481,022.55
MQ CONSTRUCTION CO. $2,684,158.50
MANEVAL CONSTRUCTION $2,896,851.57
Discussion
All bids received were properly submitted and included necessary bid sureties. All bid forms were
properly signed. All bidders attended the mandatory pre -bid conference.
The apparent lowest cost bid was submitted by Martam Construction Company of Elgin, Illinois.
Martam has completed a wide range of construction projects for the Village of Mount Prospect.
Their work history with the Village commenced in the 1970s and has included sewer construction,
water main construction, streambank stabilization, road reconstruction, bridge replacement, parking
deck repair work, and emergency flood- fighting assistance. All of their work has been acceptable.
Staff recommends including a $50,000 contingency in the contract award to facilitate resolution of
unforeseen circumstances and quantity variances. The total recommended award for this contract is
$1,804,518.37 ($1,754,518.37 + $50,000 = $1,804,518.37).
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Bid Results for 2013 Stormwater Improvements Phase 1
June 13, 2013
Recommendation
I recommend accepting the lowest cost bid for the 2013 Stormwater Improvements Project as
submitted by Martam Construction Company of Elgin, Illinois in an amount not to exceed
$1,804,518.37. Sufficient funds for this proposed expenditure exist in the current budget.
Sean P. Dorsey