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HomeMy WebLinkAboutRes 26-89 06/20/1989 ~ ~ RESOLUTION NO. 2ó-8Q A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BE1WEEN THE VILLAGE OF MOUNT PROSPECT AND ILLINOIS PRAIRIE GIRL SCOUT COUNCIL INC. BOXWOOD SUMMER PROGRAM WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that Illinois Prairie, Girl Scout Council Inc. shall provide a special summer program primarily for the children of Boxwood in the corporate boundaries of the Village of Mount Prospect; and WHEREAS, the program proposed by the Girl Scout Council and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefitting low- and moderate-income persons; being that 60% or more of the children served by this Program come from low- and moderate-income families. . NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Village President of the Village of Mount Prospect and the Village Clerk are hereby authorized to execute a contract for Community Development Block Grant implementation, which contract is between the Village of Mount Prospect and Illinois Prairie Girl Scout Council, Inc. a not-for-profit corporation, said contract is attached . to this Resolution. SECTION 'IWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: Arthur, Busse, Corcoran, Floras, Van Geem, ~attenberg NAYS: None ABSENT: None PASSED AND APPROVED this 20th day of June ,1989. A TIEST: d~~-4 ayor / ~~¡f~ Village Clerk ~ I AGREEMENT This Agreement is entered into this~day of Tu,vÇ , 1989, by and between the Village of Mount Prospect, a body politic of the State of Illinois (hereinafter referred to as the "VILLAGE" and Illinois Prairie Girl Scout Council Inc., a not-for-profit corporation of the State of Illinois (hereinafter referred to as the "COUNCIL"). SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U. S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VIUAGE elects to contract for services with the COUNCIL for operation of a special Summer program for the children of Boxwood as outlined in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the COUNCIL up to a maximum of $5,000.00 and the COUNCIL agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section III next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section ß, to the actual amount invoiced by the COUNCIL, and only to the extent such amount is received úom HUD for such purposes. SECTION III Conditions of Contract A Indemnification. The COUNCIL agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers and successors úom any and all claims, demands, causes of action, expenses, injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the - 1 - f) COUNCIL, or those acting under it, to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with the COUNCIL's performance under this Agreement. The COUNCIL agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the COUNCIL agrees that the VILLAGE may employ attorneys of its own selection to appear and defend the claim or action on behalf of the VILLAGE at the expense of the COUNCIL The VIUAGE, at its option, shall have the sole authority for the direction of the defense, and shall be the sole judge of the acceptability of any compromise or settlement of any claims or actions against the VILLAGE. R Non-discrimination. The COUNCIL, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, recruitment or recruitment advertising, layoff or termination rates of pay, other forms of compensation, selection for training including apprenticeship. The COUNCIL agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non- discrimination and affirmative action shall be applicable with regard to both COUNCIL's internal personnel practices and its actions in the performance of this Agreement. The COUNCIL agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions. C. Examination of Records. The COUNCIL will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. D. Filing of Records. The COUNCIL shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A". E. Availability of law. Regulations and Orders. The VILLAGE shall, upon the request of the COUNCIL, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. - 2 - n SECTION IV Compliance With Laws The COUNCIL shall, at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the COUNCIL shall be required to perform all acts under this Agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. SECTION V Submission to HUD Subsequent to the execution of this Agreement, the VIUAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The COUNCIL shall not file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VIUAGE or any of its officers or employees. SECTION VI BilIin2 and Reportin2 Arran2ements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COUNCIL on the following basis: 1. The VILLAGE shall allocate the $5,000.00 contract amount for the services stipulated in this Agreement. The COUNCIL shall submit one invoice to the VILLAGE with a comprehensive performance report and completed Exhibit B upon conclusion of its performance under this Agreement. Said comprehensive performance report shall include information on: a. b. c. d. e. Number of children participating in program per day Number of hours of activity for children per day Types of activities provided to children Number of trips taken and number of children on each HUD Form 4078 (1-76) regarding population benefitting. - 3 - r') 2. The COUNCIL shall also have completed by the parents or guardians of each child the Certification Form, Exhibit C. This form may be part of the child's application for participating in the program. 3. All costs billed to the Village shall be computed on the basis of actual cost as follows: a. Staff maximum compensation: Director (1) Program Director (1) Adult Assistant (6) at $326.02 each Student Assistant (5) at $100 each $ 517.50 388.12 1,956.15 517.50 b. Actual cost of transportation not to exceed five (5) round trips: $ 700.00 c. Actual costs of office supplies, program supplies, food and drinks, registrations, insurance, admission fees and custodial fee, not to exceed a total of: $1,450.00 SECTION VII Len21h of Contract This Agreement shall be valid until September 15, 1989 and may be terminated by either party upon thirty (30) days written notice. All costs associated with the completed tasks shall be billed to the Village and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assi2Dment The COUNCIL shall not assign this Agreement or any part thereof and the COUNCIL shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this Agreement, either in whole or in part, or any interest therein which shall be due to the COUNCIL shall be deemed of no force or effect and shall not be binding upon the VILLAGE. - 4 - ,r; SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail, postage prepared, to the respective parties as follows: to the VILLAGE: Mr. David M. Clements Director of Planning and Zoning Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the COUNCIL: Dr. Henry Scott Executive Director Illinois Prairie Girl Scout Council, Inc. 570 East Higgins Road Elk Grove Village, Illinois 60007 This Agreement is entered into this ~Øday of Jõ,.<)~989. A TIEST: ~øÞJ ¡f~ Village Clerk " dOFM~~Ecr B. / ". re~dnt~ .~ Board / ILLINOIS PRAIRIE GIRL SCOUT COUNCIL, INC. an lllinois not-for-profit corporation A TIEST: ~~r¿~ Notary Public - 5 - ~ GIRL SCOUTS ~ . ) EXHIBIT A ILLINOIS PRAIRIE GIRL SCOUT COUNCIL, INc. June 5, 1989 Mr. Michael Sims, Planner Village of Mt. Prospect 100 South Emerson Mt. Prospect, IL 60056 Dear Mr. sims: As you requested, I have pulled together the program plans ani field trips for the 1989 Boxwood Sununer Safari. '!he program will run for 5 weeks 'on Mondays, Wednesdays ani '!hursdays starting June 19 to July 20. Children will be in attendance at the program from 10:00 a.m.-3:00 p.m. '!he field trips qre as follows: '!hursday, June 22 - Noah's Ark Pet store in the rooming Mt. Prospect Public Libræ:y in afternoon to sign the children up for a carnmunity reading program Chicago Historical Society Lincoln Park Zoo Blackbeny Fanns last Day Celebration. A guest speaker to present a puppet shCM on self-esteem. June 29 - July 6 - July 13 - July 20 - '!he group will also go swinuning at River Trails Park District on Wednesdays. other plarmed program activities include: - Silk-screening T-Shirts - First Aid training - Junior Olympics (Field Day) - Business Basics for the older children - story-telling ani literature projects - Variety of crafts such as: weaving, stained glass picture projects, leather 'comb cases, pam pen creatures ani scratch art - A cookout - New games festival -Songs - Creative dramatics (continued on next page) 570 EAST HIGGINS ROAD. ELK GROVE VILLAGE. ILLINOIS 60007. (312) 640.0500 SUPPORTED IN PART BY UNITED FUND CONTRIBUTIONS ~ , ì Mr. Michael sims - June 5, 1989 Page Two Connmmity resource people from the following areas will assist the program: - Junior Achievement volunteers will facilitate a four session workshop on starting your own business. - Nature expert will do nature crafts. - Forest Hospital speaker will discuss drug abuse. - Pet store Owner. - Librarian from the Mt. Prospect Library. '!he director and staff will be attending three training sessions. One will be held in cooperation with Alexian Brothers Hospital and will cover topics such as: How children learn through play, child abuse, building self-esteem, and helping children live in a pluralistic world and problem-solving. '!he second will cover administration and program plarming, the third will acquaint the staff with the Junior Achievement business program. I hope this provides you with the needed infonnation. more details if necessary. I will be happy to furnish Sincerely, C~.rLL-- Candace J. ~ler Team Manager CJC:jr cc: Hank scott, Executive Director Connie Beames, Assistant Executive Director EXHIBIT B r"'\ I j . . ILLINOIS PP.AIRIE GIRL SCOUT COUNCIL INC. . Special Summer Children's Program 1~ Boxwood ChOd's Name Address' CHECK 1 I n Boxwood rIot in Boxwood .,. ~ ---- -.--.--. ------'- --- -.----. ---- ------------ --- ------.- --- ------------ - --- -- ------- ---.---------- -- I t¡cr::by certify that the above information is correct clnd thõt no Húrk ~lðS perfon:¡ed under ð third party contract. . .. .. -. ... -'..-'------". Claril1l'J!J11,!' .,tív4:Dir.-:cto,' -.."-.. .--.-.' . -. . -. - THE DISCOVERY DAYS PROGRAM HAS BEEN PROVIDED BY ILLINOIS PRAIRIE GIRL SCOUT COUNCIL THROUGH A FEDERAL GRANT FROM THE VILLAGE OF MOUNTPROSPECf. IN ORDER TO COMPLY WITH GOVERNMENT GRANT REGULATIONS, THE VILLAGE OF MOUNT PROSPECf REQUIRES THE FOLLOWING INFORMATION. PLEASE COMPLETE THE FORM BELOW AND RETURN WITH YOUR CHILD TO THE DISCOVERY DAYS PROGRAM. THIS INFORMATION IS CONFIDENTIAL. This is to certify that my child, , is participating in the Discovery Days Program of the Illinois Prairie Girl Scouts and that my household's annual income does not exceed <-) exceeds <-) the annual income shown below: Household Size Annual Household Income 1 $23,350 26,700 2 3 4 30,000 33,350 5 6 35,450 37,500 7 8+ 39,650 41,700 Date: Parent or Guardian CERTIFICATION FORM Exhibit C " ."::;':".'. , .. . I.B POPULATION BENEFITTING FROM ACTIVITIES UNDERWAY OR COMPLETED - SERVICES OR ASSISTANCE ,. ," . ' 'AGENCY NAME A'C' TI~~TV ~Femal', MUM' Head I .eA f Hom~ "I ' "., . . "- 01 "' ". I' , ,,' ," ,",""Io"nOM ..Me..ITTINO , ' "., 12~' , LOW.A MA". I "eMAloe IINCO'M. 12" TOTAL' . ...- 12d) OAT. MAio. "., il . aLACK ...MAL. IJþ} """SON WHO CAN alEST "NSWIE" QUIESTIONS AaOUT THIS "0"0.4 MINO"TIY "O"ULATION .."'."'TTINO S""N'SH' AMIE"IC"N "MII,,'CA'" INOI"N OAIIINTAL MAL. I' "IEM"L. IJel (3d) ".MALe I MAL. (Jh (J" ".0.4"1.' (JII, M"LII (J,) qUARTER REPORTING All othen (WhÁ"¡}- MAio. 111) '.M"". IJ/I . " . '.-1--- --- ) If HUO-<lO18 11.71