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HomeMy WebLinkAbout2. VB Minutes 09/17/2013MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT September 17, 2013 CALL TO ORDER Mayor Juracek called the meeting to order at 7:08 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee John Korn Trustee Paul Hoefert Julie Bolin Trustee John Matuszak Laure Fowle Trustee Steven Polit Dan Jones Trustee Richard Rogers Matt Lawrie Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE James Breitzman Mayor Juracek led the Pledge of Allegiance. INVOCATION INVOCATION Jessica Putra Trustee Zadel gave the Invocation. MINUTES MINUTES Trustee Polit, seconded by Trustee Zadel, moved to approve the minutes of the regular Village Board meeting held September 3, 2013. Upon roll call: Ayes: Hoefert, Korn, Matuszak Polit, Rogers, Zadel Nays: None Motion carried. FINANCIAL REPORT MONTHLY FINANCIAL REPORT AND APPROVE BILLS AND APPROVE Mayor Juracek stated the next item on the agenda, "MONTHLY FINANCIAL REPORT AND BILLS APPROVE BILLS" was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR'S REPORT A. Employee Recognition: Public Works EMPLOYEE The following employees are celebrating quinquennial anniversaries with the Village this year. RECOGNITION, Mayor Juracek and Public Works Director Sean Dorsey recognized those in attendance and PUBLIC WORKS presented each with a plaque or certificate. Mayor Juracek stated that while Police and Fire are typically recognized as first (1 responders, Public Works are also considered first (1 responders; entrust Village infrastructure to Public Works. PUBLIC WORKS YEARS PUBLIC WORKS YEARS OF SERVICE OF SERVICE Julie Bolin 25 Laure Fowle 15 Dan Jones 25 Matt Lawrie 15 Steve Balogh 20 James Breitzman 5 Andy Beyer 20 Jessica Putra 5 AMEND CHAPTER B.1 reading of An Ordinance Amending Chapter 13, Alcoholic Liquors of the Village Code 13 (ALCOHOLIC Mayor Juracek presented for a first (1 reading an ordinance amending Chapter 13 (Alcoholic LIQUORS) OF THE Liquors) of the Mount Prospect Village Code. This ordinance amends the Village Code by VILLAGE CODE decreasing the number of Class "P -1" liquor licenses by one (1) issued to Vendat Group, Inc. d /b /a White Eagle, 1723 Golf Road. 1 of 5 Minutes of the Regular Meeting of the September 17, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Mayor Juracek stated the liquor license was recently issued for the pending sale of the liquor store located at 1723 Golf Road. However, the business transfer fell through; hence the existing liquor license in the name of Gold Eagle Liquors remains in force. Trustee Korn, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Polit, moved for approval of Ordinance No. 6092° AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE ORD 6092 Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. APPOINTMENTS APPOINTMENTS Mayor Juracek presented the following reappointment for Village Board approval: OLD BUSINESS OLD BUSINESS A. PZ- 14 -13, 211 East Rand Road 1St reading of An Ordinance Amending the Official Zoning Map of the Village of Mount Prospect PZ- 14 -13, 211 EAST for Property Located at 211 East Rand Road RAND ROAD ZONING MAP Mayor Juracek stated at the September 3, 2013 Village Board meeting the petitioner was AMENDMENT granted deferral of this item until the September 17, 2013 Village Board meeting. The petitioner has again requested deferral of PZ -14 -13 until the October 1, 2013 Village Board meeting. Trustee Hoefert, seconded by Trustee Zadel, moved to approve the request for deferral of item A. 1 St reading of An Ordinance Amending the Official Zoning Map of the Village of Mount Prospect for Property Located at 211 East Rand Road until October 1, 2013. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. 2of5 Minutes of the Regular Meeting of the September 17, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Planning and Zoning Commission Reappointment Keith Youngquist Term expires September 2018 COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD CITIZENS TO BE None HEARD CONSENT AGENDA CONSENT AGENDA Trustee Rogers, seconded by Trustee Polit, moved to approve the following business items: 1. Monthly Financial Report — August 2013 FINANCIAL REPORT 2. Bills dated August 29 — September 11, 2013 AND APPROVE 3. A RESOLUTION ADOPTING THE VILLAGE OF MOUNT PROSPECT AUGUST 2013 BILLS URBAN FOREST MANAGEMENT PLAN 4. Motion to waive bid process and accept state bid for the purchase of replacement desk RES 24 -13 top computers in an amount not to exceed $53,963.21. DESKTOP Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel COMPUTERS Nays: None Motion carried. OLD BUSINESS OLD BUSINESS A. PZ- 14 -13, 211 East Rand Road 1St reading of An Ordinance Amending the Official Zoning Map of the Village of Mount Prospect PZ- 14 -13, 211 EAST for Property Located at 211 East Rand Road RAND ROAD ZONING MAP Mayor Juracek stated at the September 3, 2013 Village Board meeting the petitioner was AMENDMENT granted deferral of this item until the September 17, 2013 Village Board meeting. The petitioner has again requested deferral of PZ -14 -13 until the October 1, 2013 Village Board meeting. Trustee Hoefert, seconded by Trustee Zadel, moved to approve the request for deferral of item A. 1 St reading of An Ordinance Amending the Official Zoning Map of the Village of Mount Prospect for Property Located at 211 East Rand Road until October 1, 2013. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. 2of5 Minutes of the Regular Meeting of the September 17, 2013 Mayor and Board of Trustees of the Village of Mount Prospect NEW BUSINESS NEW BUSINESS A. 1" reading of An Ordinance Prohibiting the Use of Groundwater as a Potable Water Supply GROUNDWATER Wells or by Any Other Method Within a Certain Area of the Village of Mount Prospect USE ORDINANCE, (Busse Car Wash, 113 East Prospect Avenue) 113 EAST PROSPECT Mayor Juracek presented for a first (1 reading An Ordinance Prohibiting the Use of AVENUE Groundwater as a Potable Water Supply Wells or by Any Other Method Within a Certain Area of the Village of Mount Prospect (Busse Car Wash, 113 East Prospect Avenue). Public Works Director Sean Dorsey presented background information and staff recommendation for approval of the ordinance. Mr. Dorsey stated Mr. Mark Busse had requested the Village adopt an ordinance that would ban the use of groundwater wells within a certain limited area around the site located at 113 East Prospect Avenue so Mr. Busse can obtain a No Further Remediation Letter from the Illinois Environmental Protection Agency (IEPA). At the Village's request, K -Plus Environmental Engineering Group evaluated the environmental report of the subject property; K -Plus, along with the Village Attorney, have determined the groundwater ordinance can be adopted by the Village. Mr. Dorsey stated this ordinance supports the Village's desire to limit potential threats to human health from groundwater contamination while facilitating the redevelopment and productive use of the properties that are or may be impacted with chemicals. The ordinance prohibits the drilling of potable wells by any entity other than the Village of Mount Prospect. The Village has approved other groundwater ordinances for other sites located in the Village of Mount Prospect. Village Board Comments • Remediation Letter — perfunctory practice. • Typographical Correction — Section I of Ordinance — Presepest Prospect. Trustee Zadel, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call, Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried, Trustee Korn, seconded by Trustee Matuszak, moved for approval of Ordinance No. 6093: AN ORDINANCE PROHIBITING THE USE OF GROUNDWATER AS A POTABLE ORD 6093 WATER SUPPLY BY THE INSTALLATION OR USE OF POTABLE WATER SUPPLY WELLS OR BY ANY OTHER METHOD WITHIN A CERTAIN AREA OF THE VILLAGE MOUNT PROSPECT Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. B. A Resolution Amending Resolution No. 11 -06 Designating Persons to be Exempt from AMEND Mount Prospect Motor Vehicle Fees. RESOLUTION NO 11 -06, MOTOR Mayor Juracek presented A Resolution Amending Resolution No. 11 -06 Designating Persons to VEHICLE FEES be Exempt from Mount Prospect Motor Vehicle Fees. This resolution allows for a single, no- charge, vehicle sticker for active Board and Commission members as well as certain other groups such ex- prisoners of war. Mayor Juracek stated the amended resolution updated the list of Boards /Commissions to receive the vehicle sticker at no cost. 3of5 Minutes of the Regular Meeting of the September 17, 2013 Mayor and Board of Trustees of the Village of Mount Prospect In addition, Mayor Juracek responded to several questions to clarify issuance of the vehicle stickers to school districts and persons versus households. It was noted that even when serving on an appointed Board and or Commission elected officials do not receive vehicle stickers at no cost. Trustee Polit, seconded by Trustee Rogers, moved for approval of Resolution No. 23 -13: RES 11 -06 A RESOLUTION AMENDING RESOLUTION NO. 11 -06 DESIGNATING PERSONS TO BE EXEMPT FROM MOUNT PROSPECT MOTOR VEHICLE FEES Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. C. A RESOLUTION ADOPTING THE VILLAGE OF MOUNT PROSPECT AUGUST 2013 URBAN FOREST MANAGEMENT PLAN Approved under the Consent Agenda. MANAGER'S VILLAGE MANAGER'S REPORT REPORT Assistant Village Manager Dave Strahl stated Public Works would present request for approval of bid. A. Motion to accept bid for walk -in step van with options in an amount not to exceed $121,696. Public Works Director Sean Dorsey presented background information, bid procedure /results and staff recommendation. The new walk -in step van would replace the 1995 step van used primarily as a first (1 response vehicle for main break repairs and water /sewer utility maintenance. The 1995 vehicle was evaluated in accordance with the Village's comprehensive replacement policy; age, mileage /hours, repair and maintenance cost and condition of the body /mechanical components. The extreme rating on this vehicle indicates a priority rating for replacement. A life cycle cost analysis which breaks out total ownership cost was also provided to the Village Board. Based on the rating there is a significant risk the vehicle may become inoperable; there are no other Public Works Department vehicles to serve as a replacement while the van is being repaired. Four (4) bids were received; the lowest bidder Roesch Ford of Bensenville complied with bid specifications and reference checks were satisfactory. Staff recommend the Village Board accept the lowest responsible bid for the purchase of a new walk -in step van with necessary options installed and mounted as submitted by Roesch Ford, Bensenville in an amount not to exceed $121,696.00. In response to questions from the Village Board Mr. Dorsey provided the following: ■ 6 -8 month delivery fairly standard — not a lot of inventory in- stock; specialty vehicle. Vendor does not purchase until vehicle is needed. ■ Valuable piece of equipment — will continue to use existing step van until receive replacement. ■ New vehicle will also have auxiliary generator. ■ New vehicle more functional and up to date. ■ $11,000 cost to repair vs $121,696 new vehicle: existing step van approaching 19 years of use; could fail at any time. No way to forecast reliability even with repairs. No other van to use if current van out of service. ■ Staff recommended rejection of $1,000 trade -in; believe Village can get $5,000- $6,000 with sale of vehicle. Village Board Comments ■ Step -in van — essential vehicle; Public Works first (1) responder vehicle. 4 of 5 Minutes of the Regular Meeting of the September 17, 2013 Mayor and Board of Trustees of the Village of Mount Prospect • Need reliable vehicles • Not opposed to purchase — important to have discussion regarding purchase of vehicles; life of vehicle. Value of extending life of vehicle with repairs versus new purchase. • Good discussion — risk management situations; equivalent of miles on engine. ■ If Village gets twenty (20) years out of the next van; prorated $6,000 a year — makes sense to have new vehicle. Trustee Zadel, seconded by Trustee Matuszak, moved for approval of request to accept the bid from Roesch Ford for the purchased of one (1) new walk -in step van with necessary options installed and mounted in an amount not to exceed $121,696. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. B. Motion to waive bid process and accept state bid for the purchase of replacement desktop computers in an amount not to exceed $53,963.21. Approved under the Consent Agenda. OTHER BUSINESS OTHER BUSINESS Mayor Juracek stated visitors from the Village's Sister City, Sdvres, France arrived and are staying with host families in Mount Prospect. One of the first (1 events they attended was the September 15 French Market; Lions Club Farmers' Market. Mayor Juracek and Trustee Korn highlighted many of the activities /tours designed to provide an educational /fun week for the Village's guests. Trustee Polit invited the community to attend the last two (2) Saturdays of the DMA Classic Car Shows; last event for 2013 is September 28 ADJOURN ADJOURN There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Zadel, moved to adjourn the meeting. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. The September 17, 2013 Village Board meeting adjourned at 8:10 p.m. M. Lisa Angell Village Clerk 5of5 Minutes of the Regular Meeting of the September 17, 2013 Mayor and Board of Trustees of the Village of Mount Prospect