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HomeMy WebLinkAbout11/06/2003 FC minutes FINANCE COMMISSION DRAFT MINUTES OF THE MEETING NOVEMBER 6, 2003 VILLAGE HALL BUILDING DRAFT I. CALL TO ORDER The meeting was called to order at 7:00 p.m. Those present included Chairman John Korn and Commissioners Charles Bennett, Vince Grochocinski, Ann Hull, Brian McPartlin, Tom Pekras and Ann Smilanic. Also present were Village Manager Michael Janonis, Director of Finance David Erb, Deputy Director of Finance Carol Widmer and Finance Administrative Assistant Lisa Burkemper. II. APFROY AL OF MINUTES Commissioner Charles Bennett motioned to approve the minutes of October 29, 2003. Commissioner Brian McPartlin seconded the motion and the minutes were accepted as presented. III. REvIEW OF THE PROPOSED 2004 VILLAGE BUDGET Chairman John Korn began by asking if the members had any questions regarding Public Work's proposed budget. Commissioner Ann Smilanic asked if the street resurfacing program (the 7th year of a 10 year program) could be deferred in any capacity. Deputy Director of Finance Carol Widmer stated that a pavement evaluation program is scheduled for next year and we will be looking at the possibility of deferring some of the projects. Commissioner Brian McPartlin asked what made up the Public Works contractual services figure on page 205 of the proposed budget. Deputy Director of Finance Carol Widmer stated that the majority of the figure represents the internal service fund charges for vehicle replacement and maintenance. The figure also includes tree trimming, snow removal and custodial services Commissioner Tom Pekras mentioned the refuse disposal contract and asked what is expected to come up in thênegötiations. Village Manager Michael Janonis stated that a lot would depend on what the industry is offering. One possibility is moving to a toter system. Currently the village is looking at bidding the contract out with various options so that the village could pick and choose what are the most important services. Commissioner Charles Bennett wanted to mention that the Capital Improvements Plan shows $500,000 being pulled from the water and sewer fund for the combine sewer improvement. Mr. Bennett stated that he felt the Finance Commission should keep a close eye on this program and the potential for a lot of money to be expensed over the next few years. Chairman John Korn asked the commission if they wanted make any recommendations on the Public Work's budget to the Village Board. Commissioner Brain McPartlin stated that he felt the commission should mention the combine sewer improvement project. Commissioner McPartlin stated that the village must think about the potential need to finance this endeavor. Furthermore, the commission could stress the need to continue to fund Capital Improvement Projects as a whole. Chairman John Korn asked the commission for recommendations or questions on the N on- Departmental budget items. Commissioner Ann Smilanic asked what the Special Events Commission expenses are and if they try to generate revenue. Village Manager Michael Janonis stated that the Special Events Commission budget is $36,000 and nearly all the money spent is recouped through ticket sales and sponsorships for the various events held by the commission. The Special Events Commission is essentially self- sufficient. Chairman John Korn wanted to mention that he felt the Winter Parade is a worthwhile project and that the village should look to individual sponsorship and the possibility of a corporate sponsorship as a means for the continuation of future parades. Commissioners Brain McPartlin and Charles Bennett agree it is an important community event that brings people into the downtown area. Commissioner Charles Bennett added that he believed a joint venture with corporate and downtown merchant sponsorship and some village cooperation would work to continue the Winter Parade. IV. CHAIRMAN'S REpORT There was a discussion regarding the meeting of December 4, 2003. Commissioner Vince Grochocinski motioned to give Chairman John Korn authority to cancel the December 4th meeting at his discretion. Commissioner Charles Bennett seconded the motion and the motion carried. Chairman John Korn stated that the January 2004 meeting would be a discussion on the Finance Commission's 2004 work plan. The commission directed Finance Director David Erb to draft a schedule to provide for discussion at the January 2004 meeting. V. FINANCE DIRECTOR'S REpORT There was nothing to report VI. OTHER BUSINESS Chairman John Korn stated the commission would like to show their support for all the cuts and reductions made in the Non Departmental budget, but would like to show support for the Winter Festival Parade. Commissioner Charles Bennett wanted to compliment the Village Manager and staff on finding cuts and making sacrifices to balance the budget. Commissioner Bennett also wanted to reemphasize to the public that the village is doing everything possible to balance the budget. VII. NEXT MEETING: DECEMBER 4, 2003 Commissioner Ann Hull motioned to adjourn which Commissioner Charles Bennett seconded. The meeting was adjourned at 8:20 p.m. The next meeting is scheduled for December 4,2003. Respectfully submitted, Lisa Burkemper Administrative Assistant Finance Department 2