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Home My WebLink About7. Village Manager's Report 08/20/2013Mount A ?/ Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: SUPERINTENDENT OF STREETS & BUILDINGS DATE: AUGUST 13, 2013 SUBJECT: SEALED BID RESULTS FOR THE REPAIR AND PREVENTATIVE MAINTENANCE OF THE VILLAGE HALL PARKING GARAGE (NOT TO EXCEED $46,000) BACKGROUND In the current budget, staff has requested funds for repair and preventative maintenance of the Village Hall parking garage. The work will include, but not be limited to: • rout, clean, caulk double tee joints and floor cracks • repair floor spalls and delaminating • vertical and overhead concrete repairs including soffit and parapet wall spalls • replacement of cove joint along the Village Hall building east side wall • perform any and all other additional work, as required by the Director of Public Works, for the unit costs indicated on the bid sheet • pressure wash and paint the interior walls, ceiling and floor sealing, one level or about 100 spaces The Village hired Desman Associates of Chicago, Illinois to design and prepare the bid documents, oversee the bid opening and supervise construction of the project. Desman is an architectural engineering firm that specializes in parking structures and performed the original design and construction management services for the Village Hall Parking Deck project in 2003. The contract is for 2013 and also includes an optional second year (2014) for the same prices if both parties agree. BID RESULTS Sealed bids were opened at 1:00 P.M. on August 5, 2013 for the proposed work. A bid notice was placed in the local paper and five concrete /restoration firms were invited to participate. Page 2 of 2 Repair and Preventative Maintenance of the Village Hall Parking Garage August 15, 2013 Bids were received. The results are as follows: Bidder Harry S. Peterson, Chicago, IL Takao Nagai Concrete Restoration, Chicago, IL *Golf Acquisitions Group, Hammond, IND. William Hach, Wood Dale, IL *No bid bond — bid not accepted per bid instructions DISCUSSION Bid Price $46,000 $47,850 $55,000 $57,273 The low bidder Harry S. Peterson has previously worked for the village in 2011 sealing the parking deck at the Police & Fire Headquarters and performed satisfactorily. All references were contacted and said that Harry S. Peterson completed their contracts satisfactorily and that they would hire them again. RECOMMENDATION Staff recommends the Village Board award a contract for repair to the Village Hall Parking Deck in 2013 with an option for a second year to the lowest cost proposal as submitted by Harry S. Peterson, Chicago, Illinois. The first year would be in the amount not to exceed $46,000. Sufficient funds for this proposed expenditure exist in the current budget. Subsequent awards would be in amounts appropriated in the 2014 budget. Paul Bures Superintendent of Streets & Buildings I concur: Sean P. Dor ey Director of Public Wor s c: Director of Public Works Sean P. Dorsey Deputy Director of Public Works Jason Leib File Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM &I TO: ASSISTANT VILLAGE MANAGER DAVE STRAHL FROM: IT DIRECTOR DATE: AUGUST 1, 2013 4 I SUBJECT: REQUEST TO PURCHASE RUGGEDIZED LAPTOPS F Staff is requesting approval to purchase eight Panasonic Toughbook 31 laptops for Police. The Village has standardized on Panasonic laptops for Police in -car laptops and CDS Office Technologies provides Illinois state contract pricing on Toughbooks. The eight new Police laptops will replace 5- year -old Panasonic CF -30 Toughbooks. In the attached memos, Police cite the need for additional processing power and memory as the primary reason for the replacements. Rugged conditions and continual use necessitate the fully - ruggedized Toughbook model. Costs are provided below. C Extended Co st ount mm Specifications Co st Panasonic Toughbook 31: Intel Core i5- 3320M, 2.6 GHz, 4 GB RAM, Touch 8 Screen, Gobi, GPS, Backlit Keyboard, DVD + / -RW, MS Windows 7, 320 GB Hard $44,764.24 Drive, WiFi, 3 -yr. Accidental Damage Insurance, Docking Station. $5,595.53 each I recommend that the Village accept the state bid and purchase eight ruggedized laptops from CDS Office Technologies for an amount not to exceed $44,764.24. Funds are available for this purchase. Joan Middleton IT Director Attachments IAVB Request Memos \2013 Toughbook Requests 2.docx MOUNT PROSPECT POLICE DEPARTMENT d FORMAL MEMORANDUM ADM _e CONTROL MYOUR TO: CHIEF SEMKIU copy DATE: JULY 9, 2013 Attached you will find a memorandum submitted by Officer Brian Floyd requesting the purchase of eight (8) in -car Panasonic Toughbook CF -31 laptops. As indicated in the memorandum, this computer equipment would be used to replace aging equipment which does not provide the computer processing needs for department patrol use. The purchase of these eight (8) units and related equipment would be consistent with in-car computer equipment purchases made in 2009, 2010, 2011 and 2012. Based upon the information provided by Officer Floyd, it is my recommendation the department purchase the equipment as itemized on the attached quote from CDS Office Technologies. The price quote of $44,764.24 is based upon the current State of Illinois competitive bid award # CMS8291640. The funds for this purchase are through the computer replacement account with additional funding from the police administrative computer equipment account # 0016001000000655004. Attachments C Deputy Chief Janowick Commander Eterno Sergeant Burrell Officer Floyd Page 1 of 1 N Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: DEPUTY CHIEF WAGNER FROM: OFFICER B. FLOYD #227 DATE: JULY 9, 2013 SUBJECT: PANASONIC TOUGHBOOK PURCHASE JUSTIFICATION In 2013, the police department is scheduled to replace eight (8) in -car Panasonic CF -30 Toughbooks. The primary justification for replacement is the need for additional processing power and memory to handle the numerous software programs utilized by patrol officers in the field. These programs include but are not limited to the computer aided dispatch software, police information databases accessed wirelessly, and the upcoming Panasonic Arbitrator mobile video recording software. Panasonic does offer less ruggedized models of the Toughbook, but these lesser models will not endure the conditions to which the police squad cars are exposed. The police squad cars are subjected to long term extreme cold and extreme heat conditions, and the less rugged models will not endure these extreme conditions. As a result, the police department will continue to seek the Panasonic CF -31 Toughbook when replacing the police squad computers. The eight (8) new CF -31 Toughbooks will replace aging CF -30 Toughbooks which have been in service since 2008. The ability to run multiple applications is hampered by the older and slower CF -30 Toughbooks. The faster processor and increased memory of the CF -31 Toughbooks will allow department personnel to utilize the resources at their disposal more efficiently. The new CF -31 Toughbooks will be put into service in current department vehicles, and will be mounted into locking docking stations. Failure to replace the aging CF -30 Toughbooks will most likely result in increased maintenance time and repair costs. PANASONIC CF -30 TOUGHBOOKS TO BE REPLACED (BY SERIAL NUMBER)- 8EKYA33796 8EKYA33734 8EKYA35296 8EKYA35274 8EKYA33791 BEKYA34363 8EKYA34269 Please contact me with any questions or concerns. 8EKYA36155 Cc: Chief Semkiu Joan Middleton — IT Director i,oH I PL�r r °n fir.. CD6 t1l +:e TchrnodaeYiu. �� 1271 Hamilton Pkwy. Date Itasca, [Ilinois 60143 rJul 1, 2013 3.53 PM CDT United ;rates ti " Itttp / /wwW "cdsofl'lcetech,corn } yy Doc 43E,081 - rev 1 or 1 Customer 6u6i To Ship To NIT PROSPECT POLICE DEPT (20449) INT PROSPECT POLICE DEPT MT PROSPECT POLICE DEPT 100 S EMERSON ST PAYABLE, ACCOUNT'S BURRELL, STEVE MT PROSPECT, Illinois 50 SOUTH EMERSON STREET 11.2 E NORTHWEST HIGHWAY (P) 847- 870 -5669 MT PROSPECT, Illinois 60056 MT PROSPECT, Illinois 60056 (P) 847-070 -5669 (P) 847 - 870-5669 Customer PO; Terms° Ship Via; None Unknown UPS Ground Special; Ynstr ions; Carrier Account None None PANASONIC °POUCaHBOOK 31 Panasonic Toughbook 31 Win 7 Pro, Intel Core iS -3320M 2,60GHz, 13.1" XGA Touchscreen LCD, 500GB 1, Shock- mounted HOD (7200rpm), 4GS, Wi -F!, Bluetooth, 4G Verizon LTE, GPS CF- 31SBLEBtM d No i 4,325X0.$34,600,00 Receiver, Dual Pass (Upper WWAN / Lower Selectable), TPM 12, Backlit Emissive Keyboard, Toughbook Preferred ACCESSORIES Panasonic DVD MULTI Drive CF- VDM312U 2 Disk drive - DVDRW / DVD -RAM - plug -In module - for Panasonic Toughbook 31 CF- VDM312U 8 No $305,53 62,444.24 (Mk3) 3 Panasonic Protection Plus Accidental Damage insurance (no- fault) - parts and labor - 3 years CF- SVCLT'I\IF3Y 8 No $250,00 $2,000.00 VEHICLE DOCKING STATION Havls OS -PAN- 112 -2 -P $ Port replicator - with LLND 120 Watt Power Supply - For Toughbook 30, 31 DS' "PAR ".L .t2 -'7_ P 0 No $71.x.00 .$.7,71 7,00