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HomeMy WebLinkAbout03/26/2013 COW Minutes (Draft) COMMITTEE OF THE WHOLE MINUTES March 26, 2013 I.CALL TO ORDER–ROLL CALL The meeting was called to order at 7:05p.m. in the Village Board Room of the Village Hall, 50 South Emerson Street, by Mayor Irvana Wilks.Trustees present included Paul Hoefert, John Korn, Arlene Juracek, John Matuszak, Steven Polit and MichaelZadel. Trustee Zadel left the meeting at 7:30 p.m. due to an emergency. Staff present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, and Village Clerk Lisa Angell. II.APPROVALOFCOMMITTEE OF THE WHOLEMINUTESFOR MARCH 12, 2013 Motion made by Trustee Hoefert seconded by Trustee Zadel.Minutes were approved. III.CITIZENS TO BE HEARD None IV.DISCUSSION AMENDING CHAPTER 5 OF THE VILLAGE CODE –BOARDS AND COMMISSIONS: Manager Michael Janonis opened the discussion by stating the village currently has fifteenboards or commissions of which five are required by statute. He stated at least one or maybe two commissions are no longer necessary including the Citizen Corps Commission. The Citizen Corps Commission was necessary to becreated only to compete for federal grants and since those grants are extremely hard to come by there is really no need for the commission to exist any longer. He suggested instead of going through each section enabling each board or commission,it might be more worthwhile to address the general requirements for boards and commissions which would apply to all groups. General discussion regarding onhow the general requirements apply to the boards and commissions occurred: Applicability: It is recommended that this section be clarified to apply to appointed boards and commissions. Training: It was suggested that since new appointments to any boards or commissions requireopen meetings act trainingsuch training should be 3/26/13 Committee of the Whole Page 1of 3 completed within 30 days of appointment and contingent on completion of training. Dual appointments: There was general discussion regarding how dual appointments work whereby two people share a single vote and are only allowed on specific commissions. Appointment: There was a discussionregarding the elimination of Section F, vacancies. Terms : Thissection can remain as written. Eligibility: Boards and commissions will be filled by Village residents unless otherwise exempted within a specific board or commission was recommended. Chairperson and vice chairperson : Thissection remains as written. Organizational rules: The discussion regarding the reference to section 5.206 and how this section interacts with the organization and rules section. It was recommended that staff take a look at this section and section 5.206 to determine whether there are elements that are duplicated or could be streamlined for clarification purposes. Removal from office: There was a suggestion of adding language to clarify the removal from office language to the effect of adding, “due to actions detrimental to the mission or change of the commission or board” be added to the existing language. Compensation : Section can remain as written. Meetings: There is a need to define a majority of a quorum to passor approve some action for voting purposes depending on the various sizes of the boards and commissions. Agenda order: It is recommended that the chairperson's report be moved to place holdernumber four on the agenda list protocol. Time limits on citizen participation: There was a general discussion regarding the proposed time limits for citizen discussion and participation guidelines. It is determined thatstaff should review the section for recommendations that are reasonable for the typical needs of various boards and commissions. 3//26/13 Committee of the Whole Page 2of 3 General recommendation: It was suggested that staff for any references within the section that relates to the village board operations, village clerk, or village president be removed from this section. General consensus ofthe Village Board was to allow staff to review the general requirements section with legal assistance to clarify several items that were discussed this evening and modify the sections that relate directly to the various boards and commissions that were recommended for clarification. V.MANAGER’S REPORT None VI.ANY OTHER BUSINESS Trustee Matuszak commented that the new Aldi’s is now in operation at Mount Prospect Plaza. Trustee Hoefert stated that there is a Lincolnevent on April 20 at the Mount Prospect Historical Society and tickets are still available. VII.ADJOURNMENT The meeting adjourned at 8:50p.m. DAVID STRAHL Assis tant Village Manager 3//26/13 Committee of the Whole Page 3of 3