HomeMy WebLinkAbout2. COW Minutes 03/26/013
COMMITTEE OF THE WHOLE MINUTES
March 26, 2013
I.CALL TO ORDER–ROLL CALL
The meeting was called to order at 7:05p.m. in the Village Board Room of the
Village Hall, 50 South Emerson Street, by Mayor Irvana Wilks.Trustees present
included Paul Hoefert, John Korn, Arlene Juracek, John Matuszak, Steven Polit
and MichaelZadel. Trustee Zadel left the meeting at 7:30 p.m. due to an
emergency. Staff present included Village Manager Michael Janonis, Assistant
Village Manager David Strahl, and Village Clerk Lisa Angell.
II.APPROVALOFCOMMITTEE OF THE WHOLEMINUTESFOR MARCH 12,
2013
Motion made by Trustee Hoefert seconded by Trustee Zadel.Minutes were
approved.
III.CITIZENS TO BE HEARD
None
IV.DISCUSSION AMENDING CHAPTER 5 OF THE VILLAGE CODE –BOARDS
AND COMMISSIONS:
Manager Michael Janonis opened the discussion by stating the village currently
has fifteenboards or commissions of which five are required by statute. He
stated at least one or maybe two commissions are no longer necessary including
the Citizen Corps Commission. The Citizen Corps Commission was necessary to
becreated only to compete for federal grants and since those grants are
extremely hard to come by there is really no need for the commission to exist any
longer. He suggested instead of going through each section enabling each board
or commission,it might be more worthwhile to address the general requirements
for boards and commissions which would apply to all groups.
General discussion regarding onhow the general requirements apply to the
boards and commissions occurred:
Applicability:
It is recommended that this section be clarified to apply to
appointed boards and commissions.
Training:
It was suggested that since new appointments to any boards or
commissions requireopen meetings act trainingsuch training should be
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completed within 30 days of appointment and contingent on completion of
training.
Dual appointments:
There was general discussion regarding how dual
appointments work whereby two people share a single vote and are only
allowed on specific commissions.
Appointment:
There was a discussionregarding the elimination of
Section F, vacancies.
Terms
: Thissection can remain as written.
Eligibility:
Boards and commissions will be filled by Village residents
unless otherwise exempted within a specific board or commission was
recommended.
Chairperson and vice chairperson
: Thissection remains as written.
Organizational rules:
The discussion regarding the reference to section
5.206 and how this section interacts with the organization and rules
section. It was recommended that staff take a look at this section and
section 5.206 to determine whether there are elements that are duplicated
or could be streamlined for clarification purposes.
Removal from office:
There was a suggestion of adding language to
clarify the removal from office language to the effect of adding, “due to
actions detrimental to the mission or change of the commission or board”
be added to the existing language.
Compensation
: Section can remain as written.
Meetings:
There is a need to define a majority of a quorum to passor
approve some action for voting purposes depending on the various sizes
of the boards and commissions.
Agenda order:
It is recommended that the chairperson's report be moved
to place holdernumber four on the agenda list protocol.
Time limits on citizen participation:
There was a general discussion
regarding the proposed time limits for citizen discussion and participation
guidelines. It is determined thatstaff should review the section for
recommendations that are reasonable for the typical needs of various
boards and commissions.
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General recommendation:
It was suggested that staff for any references
within the section that relates to the village board operations, village clerk,
or village president be removed from this section.
General consensus ofthe Village Board was to allow staff to review the general
requirements section with legal assistance to clarify several items that were
discussed this evening and modify the sections that relate directly to the various
boards and commissions that were recommended for clarification.
V.MANAGER’S REPORT
None
VI.ANY OTHER BUSINESS
Trustee Matuszak
commented that the new Aldi’s is now in operation at Mount
Prospect Plaza.
Trustee Hoefert
stated that there is a Lincolnevent on April 20 at the Mount
Prospect Historical Society and tickets are still available.
VII.ADJOURNMENT
The meeting adjourned at 8:50p.m.
DAVID STRAHL
Assis
tant Village Manager
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