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Home My WebLink About2. DRAFT MINUTES 12/02/03CALL TO ORDER ROLL CALL PLEDGE INVOCATION MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT December 2, 2003 CALL TO ORDER Mayor Gerald Farley called the meeting to order at 7:04 p.m. ROLL CALL Present: Mayor Gerald Farley Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Irvana Wilks Trustee Michael Zadel PLEDGE OF ALLEGIANCE Trustee Hoefert led the Pledge of Allegiance. INVOCATION Mayor Farley gave the invocation. MINUTES BILLS MAYOR'S REPORT RES 46-03 HOLIDAY SEASON APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee Zadel, moved to approve the minutes of the regular meeting held November 18, 2003. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Abstain: Corcoran Nays: None Motion carried. APPROVE BILLS Mayor Farley stated that the next item on the agenda, "APPROVE BILLS" noted by an asterisk, as well as all items further listed in that manner, would be considered with one vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT Mayor Farley read a resolution for the holiday season. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to approve Resolution 46-03: A RESOLUTION FOR THE HOLIDAY SEASON Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None APPOINTMENTS APPOINTMENTS None. CITIZENS TO COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD BE HEARD None. CONSENT AGENDA CONSENT AGENDA Trustee Wilks, seconded by Trustee Zadel, moved to approve the following business items: BILLS 1. RES 49-03 2. RES 50-03 COPIER LEASE TRAFFIC 4. SIGNAL MAINTENANCE 5. Bills, dated November 26, 2003 Resolution No. 49-03: A RESOLUTION TO INCLUDE COMPENSATION DIRECTED INTO A RETIREMENT HEALTH SAVINGS PLAN AS ILLINOIS MUNICIPAL RETIREMENT FUND EARNINGS; Resolution No. 50-03: A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO WITHDRAW FROM THE NORTHERN ILLINOIS POLICE CRIME LABORATORY Request for waiver of bid process and approval to enter into a three-year lease agreement for three (3) copy machines (not to exceed $32,306.04, Imagetec). Request for approvat to renew traffic signal maintenance contract for 2004 (not to exceed $77, 250, AIdridge Electric) Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None OLD BUSINESS OLD BUSINESS None. NEW BUSINESS PZ 35-02 901 EDGEWOOD LANE ORD 5385 LOT DEPTH, 901 EDGEWOOD LANE NEW BUSINESS William Cooney, Director of Community Development, presented Planning and Zoning Case PZ 35-02. The case required three actions from the Board. Mr. Cooney presented an ordinance for first reading that would amend the official zoning map changing the subject property from an R-× to R1. The Planning and Zoning Commission recommended approval of the request by a vote of 4-0. Trustee Corcoran, seconded by Trustee Hoefert, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None Trustee Corcoran, seconded by Trustee Hoefert, moved for approval of Ordinance No. 5385: AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP WITH RESPECT TO THE ZONING OF CERTAIN PROPERTY FROM R-X TO R-1 FOR PROPERTY LOCATED AT 901 EDGEWOOD LANE Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None Mr. Cooney presented an ordinance for a first reading that would grant a lot depth exception for the subject property at 901 Edgewood Lane. Trustee Zadel, seconded by Trustee Comoran, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None 2 ORD 5'386 Trustee Zadel, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5386: AN ORDINANCE GRANTING AN EXCEPTION FROM CHAPTER 15 (SUBDIVSlON, DEVELOPMENT, AND SITE IMPROVEMENT PROCEDURES) OF THE MOUNT PROSPECT VILLAGE CODE FOR PROPERTY LOCATED AT 901 EDGEWOOD LANE Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None PLAT, 901 EDGEWOOD LANE RES 47-03 Mr. Cooney presented a resolution to approve a plat of resubdivision for property at 901 Edgewood Lane. This resolution creates a two-lot subdivision. The Planning and Zoning Commission recommended approval by a vote of 4-0. Trustee Corcoran, seconded by Trustee Wilks, moved for approval of Resolution No. 47-03: A RESOLUTION APROVING A FINAL PLAT OF RESUBDIVlSlON FOR PROPERTIES LOCATED AT 901 EDGEWOOD LANE Upon roll call: Ayes: Nays: Motion carried Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None PZ 38-03 1320-1340 N. RIVER ROAD RES 48-03 Mr. Cooney presented a resolution to approve a plat of resubdivision for property at 1320-1340 North River Road (Celtic Glen Subdivision). This resolution allows the subject property to be subdivided, creating anlS-Iot subdivision. The Planning and Zoning Commission recommended approval by a vote of 5-0. As there were concerns relative to storm water detention, Mr. Cooney noted that there is language in the homeowners association documents that includes regulations and funding that require the detention system to be maintained on an annual basis to ensure its maximum operational capability. Art McManus, the petitioner, and Kevin Lewis, the design engineer, were present to answer questions regarding the project. Topics that the board discussed included the maintenance of the road, storm water management system, estimated costs to replace the system, and clarifying the obligations to maintain the detention system on the property title. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Resolution No. 48-03: A RESOLUTION APROVING A PLAT OF RESUBDIVISION FOR PROPERTY LOCATED AT 1320-1340 NORTH RIVER ROAD (CELTIC GLEN SUBDIVISION) Upon roll call: Ayes: Nays: Motion carried Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None William Cooney presented Planning and Zoning Case PZ 42-03. Mr. Cooney presented an ordinance for first reading that would grant a Conditional Use permit to amend a Planned Unit Development to allow truck rentals for property located at 1550 South EImhurst Road (Enterprise Rent-a-Car). The Planning and Zoning Commission recommended approval of the request by a vote of 4-0. ORD 5387 PZ 43-O3 709 N. MAIN Greg Toste and Jake Buriceck, representing Enterprise, were present to discuss the board's questions regarding security, lighting, parking and signage on the property. Trustee Corcoran, seconded by Trustee Zadel, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None Trustee Corcoran, seconded by Trustee Skowron, moved for approval of Ordinance No. 5387: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO AMEND A PLANNED UNIT DEVELOPMENT FOR PROPERTY LOCATED AT 1550 SOUTH ELMHURST ROAD Upon roll call: Ayes: Nays: Motion carried. Comoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None Mr. Cooney presented an ordinance for first reading that would grant a Conditional Use permit to allow an automobile repair business at 709 N. Main Street. The Planning and Zoning Commission recommended approval by a vote of 4-0. Trustee Hoefert, seconded by, Trustee Lohrstorfer, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None After further discussion it was decided that since the owner of the property was not present to answer pertinent questions, the case should be held until the next Board meeting on December 16th. Trustees Hoefert and Lohrstorfer withdrew their motions. PZ 45-03 1500 W. CENTRAL ROAD Mr. Cooney presented an ordinance for first reading that would grant a Conditional Use permit to allow a lighted soccer field and a Variation for light poles to exceed the height allowed by code at 1500 West Central Road (Melas Park). The Planning and Zoning Commission recommended approval by a vote of 4-0. John Robinson, and Scott EIIman, represented the Arlington Heights Park District in this case. The Board questioned who would control the lights, what types of programs would be allowed, hours of usage, access to the field, and what type of lighting was to be used. The ordinance will be presented for a second reading at the December 16th Board meeting. PZ 27-03 999 N. ELMHURST ROAD (JEWEL EXPRESS) Mr. Cooney presented an ordinance for first reading that would grant a Conditional Use permit to amend'a Planned Unit Development to allow the construction of a gas station and convenience center, at 999 N. Elmhurst Road (Jewel Express). The Planning and Zoning Commission recommended approval by a vote of 4-0. Mr. Cooney noted that because of the proposed fuel center location, that another project would be better suited for the lot. Present for the petitioner were the following: Richard Skrodzki, Attorney; Peter Theodore, Architect, Ben Bussman, Landscape Architect, Robert Stack, Real Estate Manager, and Bill Greb, Traffic Engineer. The group made a brief presentation regarding the request for the Conditional Use. There was discussion about: traffic flow and congestion, the best use of the parcel, parking lot issues, landscaping and sidewalks. The ordinance will be presented for a second reading at the December 16th Board meeting. AMEND BUDGET ORD 5388 Finance Director David Erb presented an ordinance that would make amendments to the annual budget adopted for the fiscal year commencing January 1, 2003 and ending December 31, 2003. It was noted that revenue projections were increased by $1,737,412, and that expenditures were increased by $475,383. Trustee Corcoran, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None Trustee Corcoran, seconded by Trustee Skowron, moved for approval of Ordinance No. 5388: AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2003 AND ENDING DECEMBER 31, 2003 Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None PUBLIC HEARING TAX LEVY Mayor Farley opened the public hearing for the 2003 property tax levy at 9:18 p.m. The Mayor noted that notice of the public hearing was published in The Daily Herald on November 21, 2003. Mr. Erb noted that the net tax levy for the Village is $11,539,756, which is an increase of 4.8% over last year, and the Library's tax levy was $6,433,339, which is an increase of 9.2% from 2002. There were no comments from the audience and the public hearing was closed at 9:21p.m. The following ordinances were presented for a first reading: AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2003 AND ENDING DECEMBER 31, 2003 AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE AREA NUMBER FIVE AND SPECIAL SERVICE AREA NUMBER SIX OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2003 AND ENDING DECEMBER 31, 2003 AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2003 AND ENDING DECEMBER 31, 2003 AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR UNLIMITED TAX BONDS OF SPECIAL SERVICE AREA NUMBER SIX OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2003 AND ENDING DECEMBER 31, 2003 AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2004 AND ENDING DECEMBER 31, 2004 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE The above ordinances will be considered for a second reading at the December 16th board meeting. MANAGER'S REPORT PATROL CARS; DETECTIVE CAR STATUS REPORT ANY OTHER BUSINESS ADJOURN VILLAGE MANAGER'S REPORT Police Chief Richard Eddington gave a brief background on the request for nine squad cars and one detective car. Trustee Hoefert, seconded by Trustee Skowron, moved to approve staff's recommendation to waive the bid process and purchase nine (9) Ford Interceptor Patrol Squad Cars ($200,250) and one (1) Chevrolet Impala detective car ($17,500) through the Sate of Illinois bid award program. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None Michael Janonis, Village Manager, noted several upcoming activities including the Mount Prospect Historical Society Housewalk, the Mount Prospect Library's Teddy Bear Walk, and the Village's Winter Festival Parade. ANY OTHER BUSINESS Trustee Hoefert asked how the Norwood condo sales were, to which Mr. Janonis noted that 20 of the 34 units were currently under contract. Trustee Lohrstorfer asked if the repairs at the Euclid Avenue train tracks were on schedule. The crossing is on schedule and is expected to open on the December 3rd. Trustee Skowron asked when the new parking deck would be opened to the public and it was projected that after January 1, 2004 it will be available Trustee Corcoran asked that at a future Committee of the Whole there should be a discussion in regards to regulations of cats in the Village. ADJOURNMENT The Mayor declared the December 2, 2003 Village Board meeting adjourned at 9:35 p.m. Kimberly A. Dewis Deputy Village Clerk