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HomeMy WebLinkAbout05/06/1997 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT MAY 6, t997 CALL TO ORDER Mayor Farley celled the meeting to order at 7:35 P.M. CALL TO ORDER ROLL CALL ROLL CALL Present upon roll cell: Mayor Gerald Farley Trustee George Clowes Trustee Timothy Corcoran "'"' Trustee Paul Hoefert Trustee Arlene Juracek ' Trustee Irvana Wilks Absent: Trustee Richard Hendricks INVOCATION The invocetion was given by Trustee Wilks. INVOCATION APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee Corcoran, moved to APPROVE approve the minutes of the Special meeting of the Mayor and MINUTES Board of Trustees of the Village of Mount Prospect held on April 22, 1997. Upon roll call: Ayes: CIowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion cerried. Trustee Hoefert, seconded by Trustee Corcoran, moved to ratify RATIFY the action taken by the Village Board at the Special meeting held ~ April 22, 1997. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion cerried. APPROVAL OF BILLS Trustee Hoefert, seconded by Trustee Wilks, moved APPROVE to approve the following list of bills: BILLS General Fund $ 678,818 Refuse Disposal Fund 234,687 Motor Fuel Tax Fund 2,458 Community Development Block Grant Fund 22,679 Debt Service -- Capital Improvement Fund 2,855 Capital Improvement Construction Fund -- Downtown Redevelopment Construction FUnd 4,525 Police & Fire Building Construction -- Flood Control Construction Fund 2,090 ~ Street Improvement Construction Fund -- " Water & Sewer Fund 288,525 Parking System Revenue Fund 1,351 Risk Management Fund 117,416 Vehicle Replacement Fund 96,988 Vehicle Maintenance Fund 29,934 Computer Replacement Fund 10,606 Flexcomp Trust Fund 17,581 Esorow Deposit Fund 143,423 Police Pension Fund 72,845 Firemens Pension Fund 83,623 Benefit Trust Fund 2,693, $1,813,097 Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. MAYOR'S REPORT PRESENTATION: Leonard Flood, Immediate Past President of the Illinois EXCELLENCE IN Government Finance Officers Association, presented the Village FINANCIAL with the 13th consecutive Certificate of Achievement for Excellence REPORTING AWARD in Financial Reporting for the year 1995. Mayor Farley expressed appreciation to Brian Caputo, Finance Director, for continued excellence. PROCLAMATIONS: Mayor Farley proclaimed the week of May 4 - 10 as Municipal MUNICIPAL CLERK'S Clerks Week in the Village. WEEK PUBLIC WORKS Mayor Farley proclaimed May 18 -24, 1997 as Public Works WEEK & OPEN Weeks, with the 18th annual Public Works Open HouSe to be held HOUSE on Saturday, May 17th, 9:00 AM to 1:00 PM. APPOINTMENTS: Mayor Farley had no appointments at this point in the meeting but appointments will be made during the second portion of this meeting. COMMUNICATIONS AND PETITIONS None. OLD BUSINESS ZBA 1-97 ZBA 1-97, 1401 Sauk Lane 1401 SAUK LANE At the request of the Petitioner this case was deferred until the regular meeting of the Village Board on May 20th. ZBA 16-97 ZBA 16-97, Westgate Apartments 280-290 Westgate Road CONDOMINIUM Ordinances were presented for second readings relative CONVERSION: to the conversion of Westgate apartments to condominiums. WESTGATE APTS. Trustee Wilks, seconded by Trustee Corcoran, moved for passage ORD.NO. 4856 Ordinance No. 4856 AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. ORD.NO. 4857 Trustee Corcoran, seconded by Trustee Hoefert, moved for Page 2 - May 6, 1997 passage of Ordinance No. 4857 AN ORDINANCE GRANTING VARIATIONS FOR PROPERTY LOCATED AT 280 - 290 WESTGATE ROAD Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. Trustee Corcoran, seconded by Trustee Hoefert, moved for ORD.NO. 4858 passage of Ordinance No. 4858 AN ORDINANCE GRANTING MODIFICATIONS FROM THE DEVELOPMENT CODE FOR PROPERTY LOCATED AT 280 - 290 WESTGATE ROAD Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. Trustee Corcoran, seconded by Trustee Hoefert, moved to accept the Plat of Condominium for the Westgate Condominium conversion. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. CH. 18 'An Ordinance was presented for first reading that would create TRAFFIC: various turn restrictions for Henry, Isabella and Louis Streets as RAND ROAD &: they intersect with Rand Road. ISABELLA/LOUIS/ HENRY 1. No right turn from southbound Rand Road onto Isabella between 4 PM and 6:30 PM 2. No right turn from southbound Rand Road onto Henry between 4 PM and 6:30 PM 3. No left turn from eastbound Isabella onto Rand Road between 6 AM - 9 AM and 4 PM - 6:30 PM 4. No left turn from eastbound Henry onto Rand Road between 6 AM - 9 AM and 5 PM - 6:30 PM 5. No left turn from northbound Louis onto Rand Road between 6 AM - 9 AM and 4 PM - 6:30 PM This Ordinance will be presented for second reading at the next regular meeting of the Village Board on May 20th. TRUSTEE COMMENTS Members of the Board expressed appreciation to Trustees Hendricks and Juracek for their service to the community as members,of the Village Board. Page 3 - May 6,1997 ADJOURN ADJOURN SINE DIE SINE DIE There being no further business to come before this Board, Mayor Farley adjourned the meeting Sine Die. OATHS OF OFFICE ADMINISTER OATHS OF OFFICE Village Clerk Carol Fields administered the Oaths of Office to Gerald L. "Skip" Farley as Village President/Mayor and to Timothy Corcoran, Daniel A. Nocchi and Richard Lohrstorfer as Trustees, with all the terms of office to expire May, 2001. CALL TO ORDER CALL TO ORDER Mayor Farley called the meeting to order at 8:30 P.M. ROLL CALL ROLL CALL Present upon roll call: Mayor Gerald "Skip" Farley Trustee George CIowes Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Daniel Nocchi Trustee Irvana Wilks INVOCATION INVOCATION The invocation was given by Rev. Kirk Reed, Pastor of Trinity Methodist Church, 605 West Golf Road, Mount Prospect. MAYOR'S REPORT MAYOR'S REPORT Mayor Farley presented Resolutions expressing appreciation for the service provided to the Village by Trustee Richard H. Hendricks and Trustee Arlene A. Juracek. RES.NO. 28-97 Trustee Hoefert, seconded by Trustee Corcoran, moved for passage of Resolution No. 28-97 A RESOLUTION ACKNOWLEDGING THE CONTRIBUTIONS OF RICHARD N. HENDRICKS Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. RES.NO. 29-97 Trustee Hoefert, seconded by Trustee Corcoran, moved for passage of Resolution No. 29-97 A RESOLUTION ACKNOWLEDGING THE CONTRIBUTIONS OF ARLENE A. JURACEK Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks . Nays: None Motion carried. Page 4 - May 6, 1997 Trustee Juracek expressed appreciation for the opportunity to serve the Village. Mayor Farley asked the Board to concur with the following APPOINTMENTS appointmentS/re-appointments: Appointment to Zonin.q Board of Appeals ZONING BOARD Arlene Juracek Term to expire 5~2000 OF APPEALS: 303 S. Lancaster JURACEK Re-appointment to Plan Commission PLAN COMM. HOFFMAN Mike Hoffman Term to expire 5~2000 102 N. Maple Street Re-appointment to Solid Waste Commission SOLID WASTE COMM: William Donovan Term to expire 5/2001 DONOVAN 9 N. OWen Street Re-appointment to Economic Development Commission ECONOMIC DEVELOPMENT Patricia Biedar Term to expire 512001 COMM: 1026 Church Street BIEDAR Trustee Wilks, seconded by Trustee Hoefert, moved to concur with the recommendation of the Mayor relative to the above cited appointment and re-appointments Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. NEW BUSINESS ZBA 3-97, Mt. Prospect Park District, 1000 Central Road ZBA 3-97 This case is continued to the June 17th meeting of the 1000 CENTRAL RD Village Board: M.P.PARK DISTRICT Trustee Corcoran, recovering from back surgery, left the meeting at this point. ZBA 7-97, 208 E. Rand Road ZBA 7-97 The Petitioner is requesting a Conditional Use in a B-3 208 E. RAND ROAD zoning district to allow the operation of a tire sales and service "drop-ofF automotive service center, The Zoning Board of Appeals recommended granting this request by a vote of 6-0. it was noted that Sears Roebuck owns and operates the NTB (National Tire and Battery) Centers and it is proposed that the former building housing Pepe's Restaurant be demolished, and a new 9 service bay facility be constructed. Page 5 - May 6, 1997 Members of the Village Board expressed their desire to have face brick facade on the front of the building, rather than the proposed block material. The representative from NTB stated that the upgraded building material may be .possible and that he would report back to the Board when the Ordinance is presented for first ~. reading. Trustee Wilks, seconded by Trustee Hoefert, moved to concur with the recommendation of the Zoning Board of Appeals and grant the Conditional Use requested in ZBA 7-97, subject to a change In building materials to be used on the facade. Upon roll cell: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi, Wilks Nays; None Motion carried. ZBA 10~97 ZBA 10-97, 2304 Terminal Drive 2304 TERMINAL DR. A request had been received from the Petitioner to defer consideration of this case until May 20, at which time final approvals are received from the Fire Prevention Bureau. DEFER Trustee Hoefert, seconded by Trustee CIowes, moved to defer ACTION consideration of ZBA 10-97 relative to 2304 Terminal Drive, until the May 20th meeting of the Village Board. Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. ZBA 9-97 APPEAL FROM ZBA 9-97, 1400 S. Busse Road, Timberlake Apts. ZONING BOARD The Zoning Board of Appeals had heard this request to allow a 6 OF APPEALS foot high fence at the west and south property lines of Timberlake TIMBERLAKE APTS. Apartments~ The Zoning Board of Appeals, which is final in this case, voted to grant the request. The Petitioner, represented by David Watts, explained that the proposed board-on-board fence is necessary for security reasons. Timberlake Apartments property abuts John Jay Elementary School at the west property line and representatives of School District 59 asked that a gate be installed in the fence to allow access to the school. No gate in the proposed fence would require school children living in the westerly-most buildings to walk approximately 2 blocks to Busse Road and then another 2+ blocks ~'~- back to the school. Dennis Prikkel, 1731 Pheasant Trail and member of District 59 School Board as well as David Larson, Principal of. John Jay, asked that the gate be installed, stating that the school would assist in locking and unlocking the gate if necessary. There was di§cussion by Board members that a board-on-board Page 6 - May 6, 1997 fence may attract graffiti and suggested the Petitioner,consider a wrought iron fence. The Petitioner noted that a wrought iron fence would cost approximately $80,000, versus $30,000 for board-on-board. Trustee Hoefert, seconded by Trustee Wilks, moved to grant the appeal from the decision of the Zoning Board of Appeals and require a gate to be installed in the 6 foot high fence. Upon roll call: Ayes: Hoefert, Nocchi, Wilks, Farley Nays: Clowes,' Lohrstorfer Motion carried. Trustee Wilks left the meeting for a brief period. An Ordinance was presented for first reading that would amend 1996 BUDGET the budget for the Village for the year 1996. AMENDMENT Trustee Hoefert, seconded by Trustee Clowes, moved to waive the rule requiring two readings of an Ordinance. Upon roll cell: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Nocchi, moved for passage ORD.NO.4859 of Ordinance No. 4859 AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 1996 AND ENDING DECEMBER 31, 1996 Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi Nays: None Motion carried. Trustee Wilks returned to the meeting at this point. A Resolution was presented that would permit two additional NWCDS municipalities to join the Northwest Central Dispatch System. The Villages of Hoffman Estates and Streamwood want to become members of NWCDS. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved RES. NO.30-97 for passage of Resolution No. 30-97 A RESOLUTION AUTHORIZING ENTRY INTO AN AMENDED AGREEMENT FOR NORTHWEST CENTRAL DISPATCH SYSTEM Upon roll cell: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. Page 7 - May 6, 1997 SWANCC A Resolution was presented designating the representatives of the DESIGNATED the Village to the Solid Waste Agency of Northern Cook County. REPRESENTATIVES (SWANCC). The representative is Trustee Corcoran, with Trustee Hoefert as the Alternate. RES.NO. 31-97 Trustee Wilks, seconded by Trustee Lohrstorfer, moved for passage of Resolution No. 31-97. A RESOLUTION APPOINTING A DIRECTOR AND ALTERNATE DIRECTOR TO THE SOLID WASTE AGENCY OF NORTHERN COOK COUNTY (SWANCC) Upon roll call: Ayes: CIowes, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. JAWA: An Ordinance was presented for first reading that would designate DESIGNATE Mayor Farley to represent the Village with Trustee Lohrstorfer as REPRESENTATIVES Alternate. Trustee Hoefert, seconded by Trustee Clowes, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. ORD.NO. 4860 Trustee Hoefert, seconded by Trustee Nocchi, moved for passage of Ordinance No. 4860 AN ORDINANCE DESIGNATING THE REPRESENTATIVES TO THE NORTHWEST SUBURBAN MUNICIPAL JOINT ACTION WATER AGENCY (JAWA) Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. SELL SURPLUS An Ordinance was presented for first reading that would authorize ITEMS the sale of specific furniture and miscellaneous items no longer useful to the Village, which sale will take place in conjunction with the annual Public Works Open House. Trustee Nocchi, seconded by Trustee Clowes, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer, NOcchi, Wilks ~ Nays: None Motion carried. Page 8 - May 6, 1997 Trustee Clowes, seconded by Trustee Wilks, moved for passage ORD.NO. 4861 of Ordinance No. 4861 AN ORDINANCE AUTHORIZING THE SALE OF SURPLUS PROPERTY Upon roll cell: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion cerried. Trustee Nocchi left the meeting for a brief period. ^ request was presented that would accept the public improvements PUBLIC installed in conjunction with the Estates of Marcella Subdivision. IMPROVEMENTS: ESTATES OF Trustee Hoefert, seconded by Trustee Clowes, moved to accept MARCELLA the public improvements installed in conjunction with the development of the Estates of Marcella Subdivision Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer, Wilks Nays: None Motion cerried. Trustee Nocchi returned to the meeting at this point. VILLAGE MANAGER'S REPORT Village Manager Michael E. Janonis presented the following BID RESULTS: bid results: The following bids were received for the shared cost sidewalk SHARED COST replacement program: SIDEWALK REPLACEMENT Bidder Amount Suburban Concrete $116,442.50 G & M Incorporated $140,810.00 Schroeder & Schroeder $145,637.50 G & M Cement Construction $163,275.00 It was noted that residents register for the shared cost sidewalk replacement program and the budget is developed based on anticipated requests. The amount budgeted for 1997 is $128,000.00. Trustee Clowes, seconded by Trustee Hoefert, moved to concur SUBURBAN with the recommendation of the administration and accept the CONCRETE Iow qualified bid submitted by Suburban Concrete at a cost not to exceed the budgeted amount of $128,000. Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion cerried. Page 9 - May 6, 1997 TOWING CONTRACT Bids were received for towing services for disabled, abandoned, seized or impounded vehicles. It was noted that there are many components to this type of service, however, all charges for services are paid by the owner of the vehicle. This contract gives the Police Department and a specific company to cell for emergencies. One of the aspects to consider with this bid is the Iocetion where towed vehicles would be stored so that it is convenient to the residents of the Village, as well as cost, and the equipment that will be used to meet the requirements of the contract. Considering all aspects involved, it was pointed out that accepting the Iow bid would not necessarily result in the best service available. The bid submitted by Hillside Autobody indicated that they had more than enough vehicles to handle the ~ontract and that the storage area was large enough to accommodate the volume of stored vehicles. A complete tabulation of the bids is attached to these minutes. REJECT BIDS Trustee Wilks, seconded by Trustee CIowes, moved to reject all bids received for the towing contract with the Village. Upon roll cell: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. HILLSIDE AUTOBODY Trustee Wilks, seconded by Trustee Hoefert, moved to accept the qualified bid submitted by Hillside Autobody, Towing & Services, Inc. Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi, Wilks Nays; None Motion carried. STREET CRACK SEALING Village Manager Janonis noted that the Village participates in and a joint purchase with the Northwest Municipal Conference for crack sealing, which is part of the preventive maintenance program for streets. The bids received by the Conference are as follows: Bidder Amount per Pound Behm Pavement $1.068 Kenneth Hartman $1.145 BEHM PAVEMENT Trustee Wilks, seconded by Trustee Nocchi, moved to accept the Iow bid submitted by Behm Pavement in the amount of $1.068 per pound in amount not to exceed the budgeted amount of $34,000.00. Upon roll cell: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. EMERGENCY SANITARY/STORM Mr. Janonis i~nformed the Board that a recent inspection SEWER REPAIRS showed substantial sewer failures in two separate areas, Palm PALM DR. & OWEN ST Drive and Owen Street. It was noted that the collapsed areas Page 10-May 6,1997 need to be repaired on an emergency basis. This is provided for information purposes only. Other budgeted funds will be used to pay for these emergency repairs. Mr, Janonis stated that Saturday is the monthly Coffee with COFFEE WITH Council and will be held in the Village Hall. COUNCIL The Village Manager also stated that in accordance with previous JOINT MEETING: discussion, the Committee of the Whole meeting scheduled for VILLAGE BOARD for Tuesday, May 13 will be cancelled and a special meeting FINANCE COMM. of the Finance Commission will be held as a workshop with the Village Board to discuss various budget items, such as methods of funding the street improvement program. This meeting will be held at the Senior Center at 7:30 P.M. Mr. Janonis stated that Trustee Corcoran asked that the Village AREA CODES participate in discussions relative to the possibility of yet another telephone area code for Mount Prospect and surrounding areas, It was noted that the Northwest Municipal Conference is active in this area. ANY OTHER BUSINESS Trustee Hoefert stated that earlier in the meeting the subject of FENCE HEIGHT the height of fences was brought up and the possibility of raising the height from 5 feet to 6 feet, noting that he has and will continue to oppose a permitted fence height of 6 feet. New residents of the Village were invited to attend the first NEW COMERS ~'~ annual Newcomers Coffee, which will be held in the Senior COFFEE Center on Saturday, May 17th. Members of the Board congratulated Mayor Farley upon his NWMC appointment as President of the Northwest Municipal Conference Trustee Clowes stated that the annual Youth, Sports and More SPORTS event will be held at the Marvin Weiss Center on Euclid Avenue YOUTH & Sunday, May 18th. MORE Trustee Clowes also expressed disappointment with the lack of TCI progress in TCl constructing their public access studio. Trustee Wilks congratulated members of the Peer Jury and PEER suggested this would be something that could be brought up JURY at a future Committee of the Whole meeting to explain the program. ADDITIONAL Trustee Hoefert stated that he had heard that a second line may TRAIN be proposed for the Metro train line on the north side of the VillageTRACK and suggested the Village should be aware of any such plans. ADJOURNMENT ADJOURN ' Mayor Farley adjourned the meeting at 10:26 P.M. Carol A. Fields Village Clerk Page 11 - May 6, 1997