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HomeMy WebLinkAboutCOW Agenda Packet 11/11/2003 COMMITTEE OF THE WHOLE AGENDA Meeting Location: Mt. Prospect Park District Community Center 1000 West Central Road Meeting Date and Time: Tuesday, November 11,2003 7:00 P.M. I. CALL TO ORDER - ROLL CALL Mayor Gerald L. Farley Trustees: Timothy J. Corcoran Michaele W. Skowron Paul Wm. Hoefert Irvana K. Wilks Richard M. Lohrstorfer Michael A. Zadel I1. ACCEPTANCE OF MINUTES OF OCTOBER 28, 2003 III. CITIZENS TO BE HEARD IV. 2004 BUDGET DISCUSSION Opening Remarks -Gerald L. Farley, Mayor Community Development Department, William J. Cooney, Director Police Department - Richard T. Eddington, Police Chief Fire Department - Michael J. Figolah, Fire Chief V. ANY OTHER BUSINESS VI. ADJOURNMENT *For those wishing to call in with questions or comments during the Budget Hearing, please dial 1/847/870-5691' CLOSED SESSION PERSONNEL: 5 ILCS 120/2 (c) (2). "Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees." NOTE: LITIGATION: 5 ILCS 120/2 (c) (11). "Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting." ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODA TION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 100 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, EXTENSION 5327, TDD 847/392-6064. II. III. IV. MINUTES COMMITTEE OF THE WHOLE OCTOBER 28, 2003 CALL TO ORDER The meeting was called to order at 7:04 p.m., in the Boardroom of the Mt. Prospect Park District Community Center, 1000 West Central Road, by Mayor Gerald Farley. Present at the meeting were: Trustees Timothy Corcoran, Paul Hoefert, Richard Lohrstorfer, Michaele Skowron, Irvana Wilks and Michael Zadel. Staff members present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Finance Director Dave Erb, Deputy Finance Director Carol Widmer, Human Services Director Nancy Morgan and Deputy Human Services Director Jan Abernethy. APPROVAL OF MINUTES Approval of Board Workshop Minutes of September 9, 2003. Motion made by Trustee Zadel and Seconded by Trustee Skowron to approve the Minutes. Trustee Corcoran abstained. Minutes were approved. Approval of Minutes of October 14, 2003. Motion made by Trustee Skowron and Seconded by Trustee Zadel to approve the Minutes. Minutes were approved. Trustees Lohrstorfer and Wilks abstained. CITIZENS TO BE HEARD No citizens were present wishing to address the Village Board. Mayor Farley wanted to acknowledge the Community Band from Sevres, France that are currently visiting Mount Prospect, 2004 BUDGET DISCUSSIONS OpeninR Remarks Mayor Farley provided a general overview of the Budget process and the involvement and advising component from the Finance Commission. He stated this is a difficult Budget due to the recommended cuts and the revenue enhancements that were approved in May of 2003 have just left the Village treading water. BudRet Overview Village Manager Janonis stated the economic circumstances have put the Village in this position. He stated the Board spent the balance of the early part of the year addressing the 2004 needs but based on recent revenue issues, the Village sees itself in the same position in 2005. He provided a summary of the 2003 revenue initiatives. He stated the staff is recommending additional drawdown from reserves due to the drop in the Home Rule Sales Tax receipts. This is required for the balancing of the 2003 Budget. He stated Costco should be underway and the tax benefits should occur in 2005. He stated the downtown redevelopment is nearly completed. He stated the operating Budget for 2004 is projected to increase .22%. Increases in the Budget are driven by wages, health insurance and pension expenses. Staff was told to reduce the Budget by $500,000 and staff is recommending cuts in the area of $744,000. He stated the General Fund transfer to the CIP as previously anticipated will not occur in 2004 due to revenue issues. He also is recommending that the Board allow staff to hold three full- time vacant positions open and not fill those for the foreseeable future until revenues are improved. He highlighted several of the changes for the 2004 Budget which include the re-allocation of the Leaf Program and the computer maintenance expenses from the General Fund. He provided a Fund Balance usage history over the last several years. He stated the Village was able to utilize General Fund balance in the previous years and not have to rely on Property Tax increases to make up the difference. However, it is getting to the point that the previous commitments from the General Fund for Debt Service and the other revenues to cover debt service are in such shape that there may be a need to revisit the revenue mix again next year. He stated that due to pending transfers from Reserves, the General Fund reserve could droP to below 20% for 2005. BudRet Revenues/Expenditures Finance Director Dave Erb provided an overview of the Budget process and concept to allocate resources through the Budget process. He also highlighted the fact that the Village uses Budget cost centers to assign cost of services. He stated that 61% of the Budget is personnel related and 80% of the General Fund is personnel related expenses for wages and benefits. He stated the Village is currently carrying a debt level of 2.5% of EAV without the Library debt, the total debt level is significantly below the limit allowed by law. He highlighted the projected in growth of expenses for Police and Fire pensions. He also stated that based on the projected Property Tax increase for 2004, a typical $250,000 valued home would increase $21. He provided a summary of the revenue changes implemented for 2003. Human Services Department Human Services Director Nancy Morgan provided a summary of the services provided. She highlighted the fact there is a great deal of Interdepartmental cooperation that allows her Department to provide the services necessary to the community. She stated the only increases to her Budget are related to personnel related expenses and relocation expenses. Villa.cie ManaRer's Office Village Manager Michael Janonis provided a summary of the Public Representation budget along with the general Manager's Office, Personnel, IT, Public Information and Village Clerk budget. He stated the increases in the Manager's Office Budget is directly related to wages and benefits. I. DS/mc Finance Department Finance Director Dave Department operations. increases. Erb provided a summary of the costs related to Finance Increases are directly related to wages, benefits and pension Finance Commission Comments John Korn, Finance Commission Chairman, stated that the Budget for 2003 and the proposed Budget for 2004 are maintenance Budgets and it is becoming evident that some cuts will soon be affecting services due to poor revenue performance. He stated the expenses of employees are increasing and taking a larger portion of the Budget. He stated this challenge has been accepted by the staff and Village Board and compliments the staff on its recommendations. Trustee Irvana Wilks stated that the State Legislative impacts have affected revenues due to unfunded mandates. ANY OTHER BUSINESS Trustee Wilks pointed out that there is a music CD available of the Sevres Community Band performance if anyone is interested in purchasing. ADJOURNMENT There being no further business, the Committee of the Whole meeting adjourned at 8:35 p.m. Respectfully s u b~~__.~ DAVID STRAHL Assistant Village Manager Village of Mount Prospect 2004 Municipal Budget Community Development Department Committee of the Whole November 11, 2003 Community Development Department FY 2004 Budget Presentation Outline >.Department Overview 2003 Accomplishments 2004 Objectives >.Fiscal Year 2003 Highlights & Issues >'Performance Measures Village Manager Building CommisSioner Plans Examiner Building Clerks (4) Community Development Director Deputy Director Environmental Health Manager Health Secretary Health Inspectors (3) Health Inspector (pt. time) Health Intern Building Inspectors (4) Building Inspector (pt. time) Building Intern Planning Secretary Planninglntem VILLAGE OF MOUNT PROSPECT COMMUNITY DEVELOPMENT DEPARTMENT ORGANIZATIONAL CHART FY 2003 BUDGET VILLAGE OF MOUNT PROSPECT DEPARTMENT OF COMMUNITY DEVELOPMENT BUDGET 2003 Accomplishments & 2004 Objectives STATEMENT OF ACTIVITIES The Community Development Department is responsible for administering building, zoning and development codes to ensure orderly development and redevelopment within the Village of Mount Prospect. Also, the Community Development Department reviews plans, issues permits and performs the necessary inSPections to ensure adherence to proper construction and design codes. The Department is further responsible for health, housing, and property maintenance inspections to protect the health and well being of Mount Prospect's residents. 2003 ACCOMPLISHMENTS Assisted in the coordination and implementation of additional redevelopment efforts within the Village's downtown, including the planned redevelopment of the Village Hall and Library. Initiated the implementation of a new computerized permit and inspection system in the Community Development Department's Building Division. Continued to emphasize customer service training within all Divisions by participating in additional training programs. Continued to work with the multi-family and townhome developments to ensure proPer maintenance of the common areas was achieved. Completed additional gateway and commercial corridor enhancements per the Village's Corridor Design Guidelines. Continued various neighborhood improvements through utilization of the Community Development Block Grant program. 2004 OBJECTIVES Focus efforts on the remaining potential redevelopment parcels within the Village's downtown area to ensure the properties are developed in a manner consistent with the Village's Master Plan. Monitor use of the new parking deck to ensure parking demands within the downtown area are properly met. v . Work with the owners of Randhurst Shopping Center to further the redevelopment efforts of the mall property in conjunction with the development of the new Costco Warehouse facilitY: - Complete the Building Division's transition to a new computerized tracking system fo~ all building permit activity. 2004 OBJECTIVES (continued) Continue the provision of neighborhood improvements and related service programs through utilization of the Community Development Block Grant program. Utilize the move of the Community Development Depa~hnent into the new Village Hall as an opportunity to improve both the internal and external functions of all of the Department's Divisions. Revise elements of the Village's Zoning Ordinance to help clarify various regulations while also making them reflective of the Village's development and land use policies. Continue economic development efforts to help attract new businesses while also working to retain those' businesses currently located within the Village. Enhance the Department's portion of the Village web site to provide additional information and forms for use by residents, contractors and business owners. Community Development Department Fiscal Year 2003 Highlights & Issues Continued Downtown Revitalization: · Start of Village Hall/Parking Deck/Library Project · Attracting Quality Retail/Service Tenants · The Next Steps Building Permit & Development Activity: · Permit & Inspection Activity Leveling Off · Adoption of 2000 Internati-o~al Building Code · Customer Service & Streamlining Continue Economic Development Program: · Increasing Business Retention, Attraction and Marketing Activities · Ranclhurst Revitalization- Costco & More VILLAGE OF MOUNT PROSPECT FY 2004 BUDGET PERFORMANCE MEASURES COMMUNITY DEVELOPMF, NT DEPARTMENT PLANNING DIVISION ZBA - Variations ZBA - Conditional Uses ZBA - Text Amendments ZBA - Rezonings Plats of Subdivision Business Retention Visits 2001 2002 2003 2004 Actual Actual Estimated Projected 13 14 20 20 15 17 18 15 2 6 6 5 0 2 3 4 15 9 8 10 16 9 12 15 COMMUNITY DEVELOPMENT BLOCK GRANT Single Family Rehab Loan 16 Weatherization Projects 5 14 15 18 3 3 5 BUILDING DIVISION Permits Issued 3,638 Plan Reviews 408 Building Code Inspections 16,273 C.O. Issued 155 Garage Sale Permits 894 3,122 259 13,825 150 858 3,378 370 10,800 --_110 600 ENVIRONMENTAL HEALTH DIVISION Inspections Food Service 403 Multi-Family Buildings 659 Swimming Pools/Spa 24 Reinspections Food Service 337 Multi-Family Buildings 708 414 664 30 349 533 408 500 25 344 516 COMMUNITY DEVELOPMENT - SERVICE REQUESTS Inspections 1,722 1,499 Reinspections 4,198 4,851 1,440 2,896 3,500 4O0 12,000 125 700 410 55O 30 350 55O 1,500 3,000 H:XADMNXJACOBS~BUDGET$~004 BUDGETX2004 PE1LFOILMANCE MEASURES.DOC 35OO 3OO0 2500 1500 IOO0 Annual Building permits Issued 1996 1997 1998 1999 2000 2001 2002 2003 (est) 2004 (proj) Year Number of Pem~itsI Number of Planning & Zoning Applications Processed '~"t~;~'.~:.?..'.;.~.,.,,~,..~,~. -.::~,~r',,,.~:.:,'.:.'...',~.6.,,.'-':.:?~.;..'.~.~: .'.; ,.:,~...'~.-~ :'.'~..~,¢ i~'~,' ; ,,~-'-,=~ .'~.~'~i~,~ '~ ·; ...~..,. ~.., ,~... ;, ...,?, .. ~,. , ~. ~:.......- ..,~ , .,. , .~ .~...o ...,..( ~.. ~,?.~...:...?. ,~....~ - ..~..~.~.,....~r.. -.~,-~..~ .- ~,;,;~,.~ ..~,... .,, .,., ,~.,.~,.....:.[..., ..... ~, ~' ~... .... ~ .~, ...~.=.~-~,~,,. ,..,,e-.:,~ ..... =~.-.. ,,~,.. ~ .... =~ ~ ... . · . · ~ :,~." ~ .~ ,'.~ ... ~ ~. ~'~: ,..~.~ , ~.,, ..... ~. ~,, '~ .. ,,~ .~- ~ '~. ~. . ,, ~ ......... ~ ..... ,.,' .... ,~.c ~',.' ~E;.' [.~ .... '- ' · r. ~.....[~,~>j 'fi.· ; ,: ;;'. "~.~:;. .. ~' '?~ . ,?% ~.~l ~'~ ' ?'"::': '":~' :''~ "~' ' 1996 1997 1998 1999 2000 2001 2002 2~3 (est) 2~ (Foj) Year Village of Mount Prospect Police Department 2004 Budget t Village of Mount Prospect Police Department 2004 Budget Presentation Outline · Department Mission Statement · Department Functions · Department Organization & Staffing Located on page 169 · 2003 Accomplishments Located on page 170 · 2004 Objectives Located on page 170 · Performance Measures Located on page 171 · 2004 Budget Highlights Village of Mount Prospect Police Department 2004 Budget Mission Statement To safeguard freedom by preserving life and property, protecting the constitutional rights of all individuals, maintaining order and encouraging respect for the rule of law by the proper enforcement thereof. To earn the respect of individuals, including minority and disadvantaged persons, by maintaining a knowledgeable, responsive, well-trained and accountable workforce that discharges their duties and responsibilities with evidence of fairness, tolerance and equality. To reduce the opportunity for the commission of crime by implementing effective crime prevention strategies, fully investigating crimes when they occur and expeditiously apprehending criminal offenders. To identify, address and resolve the root causes of community problems and concerns in concert with citizen groups and representatives through the use of community oriented policing strategies. Village of Mount Prospect Police Department 2004 Budget FIELD OPERATIONS DIVISION Department Functions o Administrative Review o Community Orientated Policing o Board of Fire & Police Commission (BOFPC) Liaison · Patrol Section o Response to Emergency Calls for Service o Preliminary Investigation of Crimes c~ Uniformed Patrol o Traffic Law Enforcement and Accident Investigation Unit o Bicycle Patrol Unit · Investigative Section o Follow-Up Investigation of Crimes o Tactical Unit o Youth Investigations o School Resource Officer Programs o MCAT · Crime Prevention Unit o Officer Friendly Program Public Information and Media Relations o Police Community Relations o Crime Analysis o Citizen Police Academy ADMINISTRATIVE SUPPORT SERVICES DIVISION o Payroll, Budgeting, Purchasing & Capital Asset Management o Training o Adult School Crossing Guards · Technical Services o Information Systems o Squad and Equipment Maintenance o Legal Review o Community Service Officer (CSO) Program o Accreditation · Records Sections o Document and Warrant Control o Uniform Crime Reporting o Traffic Stop Data Entry · Property ControlUnit c> Property and Evidence Storage o Crime Lab Liaison · Court Liaison o Court Case Management o Subpoena Processing VILLAGE OF MOUNT PROSPECT POLICE DEPARTMENT Village Manager I Chief of Police Crime Prevention & Public Services Crime Prevention Officers (2) Field Operations Division Deputy Chief Executive Secretary Administrative Support Services Division Deputy Chief Secretary SectionPat~01 Commanders (3) Sergeants (8) Officers (49) Community Service Officers (1 I) 1 Investigative Section IConmaander Sergeant Investigators (6) TAC Unit (2) School Counselor School Resource Officer Records Section Records Supervisor Records Clerks (4) Clerical vrr (2) Account Clerk Technical Services Unit I Cmdr. Sergeant Officer Auxiliary Services Unit Court Officer Community Service Officer- Property Juvenile Investigators (2) Crossing Guards (5) Secretary The Police Department consists of two divisions: Field Operations and Administrative Support Services. F!eld Operations includes the crime Prevention Units, the Patrol Section and the Investigative Section. Administrative Support Services includes the Records Section, Auxiliary Services Section, Technical Services and Crossing Guards. The Police Department consists of 104 full time employees, 2 part time and 5 seasonal employees. Village of Mount Prospect Police Department 2004 Budget 2003 Accomplishments · Implemented a directed traffic enforcement program utilizing traffic enforcement overtime funds to address traffic complaints of speeding autos and other hazardous moving violations of a reoccurring nature at specific locations throughout the Village. · Obtained BADGE grant funding for additional police presence in beat 3162. · Expanded the department's recruitment program to include a presence on the WEB. · Deployed a command vehicle for use by patrol section supervisors. · Department efforts in DUI enforcement resulted in a substantial increase in DUI arrests compared to previous years. 2004 Objectives · Establish a pool of eligible candidates for promotion to the rank of commander. · Schedule a command officer to attend either the FBI National Academy or a similar police management training program. · Continue to implement Hispanic Outreach initiatives and programs throughout the Village. · Establish a police recruit officer eligibility list. Village of Mount Prospect Police Department 2004 Budget Performance Measures Service Calls 1999 through projected 2004 2.500 Arrests 1999 through projected 2004 DUI Arrests 1999 through projected 2004 .--.;-. . ..... ...... Moving Violations 1999 through projected 2004 o.~.-~--.~. ~o~' ~o~' '~ -~ Parking Violations 1999 through projected 2004 16,ooo L. ' · · · 4,000 I ........ 2,000 j ....................... 0 ' i999 2000 ' 2001 2002 2003 ' ' 2004 ~-NumDer 10,542 7,527 8,536 10,588 9,000 g,O00 Compliance Citations 1999 through projected 2004 5,ooo t~ ............... :- -~- ..... :-...:~..:-.:~..- -' ' -.~.: ...... :'~---+: -j "°~'t' ..... '-:-& ~-~''J' ,:.d.':;:.:",' .' ..'~'.~'~_Z ...J ~.~o~, ........... ....._.::...,.:.....~..~......,.,_,x~::.....rm'- ~ It ............ Village of Mount Prospect Police Department 2004 Budget Five Year Budget History (2000- 2004) 12,000,000 - 10,000,000 B,O00,O00 6,000,000 4,000,000 2000 2001 2002 2003 2004 Personal Services & Benefits All Other Categories Total Village of Mount Prospect Police Department 2003 Budget Fiscal Year 2004 Other ( Other Equipment Contractual Services Commodities & Supplies Office Equipment Personal Services & Benefits Village of Mount Prospect Police Department 2004 Budget Budget Highlights Overview 11.3 million dollar budget for 2004 8.0% ($837,000) increase over 2003 budget 87% is for salaries and benefits costs $806,000 of increase is in four areas of the budget o Earnings for Sworn & Civilian Employees o Sworn & Civilian Pension Plan Contributions o Medical Insurance Costs Vehicle Lease & Maintenance Payments (+$280,000) (+$225,000) (+$202,000) (+$ 99,000) Review of Significant Accounts Expenditure Accounts Document Imaging (page 174) $4,200 to $5,750 The department changed from microfilming old police records and reports to digital imaging them in 2003. This process, although slightly more expensive than microfilming, is more efficient from a storage and retrieval basis. Accreditation (page 174) $4,250 to $14,000 The department is scheduled to undergo its fifth accreditation on-site inspection in December 2004. The additional funds in this account represent the reaccreditation fee and the cost of bringing three assessors to the department for four days. Radio Equipment (page 182) $1,750 to $5,400 The new 800 MHz digital trunked portable radios will be four years old in 2004. The additional funds in this account will be used to start replacing the radio batteries and the lapel microphones. Grant Accounts Local Law Enforcement Block Grant (page 176) $12,524 As indicated above the department will be using these block grant funds to purchase six laptop computers for the police investigators. The total cost of the laptops will be approximately $18,000. The Capital Improvements budget includes funds for the remainder of this purchase. Tobacco Enforcement Program Grant (page 179) $1,000 This grant is used to educate tobacco retailers about selling to minor prohibitions and to conduct subsequent compliance checks and enforcement campaigns. The entire award is $5,940, one-third spent in 2003 and two-thirds spent in 2004. Of the money included in the 2004 budget, $1,000 has been allocated for expenses and the remainder for overtime expenditures. The overtime expenditures have been included in the investigative overtime account. Bulletproof Vest Partnership Act Grant $5,700 The department purchases body armor for its officers and replaces it on a periodic basis. This grant provides for a 50% reimbursement of the department's body armor purchases. Asset Seizure/DUI Fine Fund Accounts DEA Asset Seizure Account (page 177) $4,700 This account represents a portion of money in this trust account. The department uses federal asset seizure funds for non-budgeted qualified expenditures. In the past the department funded its Rapid Deployment Program equipment from these funds. Currently theses funds are being used to add emergency equipment to the detective squad cars. In the final budget this account will he funded at $1,000 and will be replenished quarterly to offset the department's actual expenditures. State Asset Seizure Account (page 180) $7,000 This account also represents a portion of the money in this trust account. The department is limited to using state asset seizure funds for drug education and enforcement activities. The department currently is plarming some 2004 drug enforcement strategies that may be funded with this money. In the final budget this account will be funded at $1,000 and will be replenished quarterly to offset the department's actual expenditures. DUI Fine Fund (page 177) $3,000 By state law, the court must assess a $100 fee on each DUI case for return to the arresting agency for use in DUI enforcement, including equipment purchases. In the past these funds have been used to purchase breath test machines and a forensic (laser) mapping system. In 2004, the department will be purchasing a plotter attachment for the forensic mapping system. In the final budget this account will be funded at $1,000 and will be replenished quarterly to offset the department's actual expenditures. Capital Improvements Pistol Range Renovation (page 297) $30,000 This money will be used to replace the bullet trap at the police pistol range. Digital Surveillance Equipment (page 298) $35,000 This money will be used to add a video monitoring and recording capability to all areas of the department's Holding Facility. Vehicle Replacement (page 302) $324,850 Per the vehicle replacement schedule the department will be replacing 9 marked patrol squad cars ($270,450), 1 community service officer car ($27,200), and 1 detective car ($27,200) in 2004. These costs include squad car graphics and equipment transfer charges. Department Programs & Initiatives Traffic Law Enforcement o DUI Enforcement o Click-It or Ticket o Directed Enforcement Community Outreach o Hispanic Community Initiatives o B.A.D.G.E. Grant Initiatives o Alexian Brothers Community Health Center Assistance o Neighborhood Resource Center Recruitment o Schools o Job Fairs o Job Qualifications Bicycle Patrol o Police/Community Relations o Enforcement Activities Special Programs o Citizen Police Academy o PACT Camp o Peer Jury o Honor Guard Future Issues o Dedicated Traffic Unit o Department of Justice Mandates · Traffic Stop Data Collection (State requirement too) · Mobile Video Recorder Operation and Review · Training Requirements · Reports & Analyses o Homeland Security · Policies and Procedures · Training · Equipment Needs (Gas Masks, PPE, etc.) ~OUNT PROSPECT FiRE DEPARTMENT YEAR 2004 PROPOSED BUDGET Michael J, Igo!ah, Fire Chief John Malcolm, Deputy Chief paul Valentine, Fire Mamhal ~{OUNT PROSPECT F~RE DEPARTMENT YEAR 2004 PROPOSED BUDGET Presentation Outline Department StruCture and Personnel (p. 187) 2003 ACCOmplishments (p. 189) 2004' ObjeCtives (p. 189.) 2004 :Performance Measures (P. 190) 2004 Operating'BUdget (p. 191) Vel Replacement PrOgram (p. 305) 297) Question and Answer MOUNT PROSPECT FIRE DEPARTMENT Year 2004 Proposed Budget Administration Division (Page 192-193) Administration Division Total Budget Impact fi'om FY2003-FY2004 · Employee salary and benefits (+12.2%) · All other accounts (-4.3%) 0014201-500750 0014201-510400' Retiree Sick Incentive (-33.33%) FY2003 $80,0000 FY2004 $60,000 Funds in this account are for reimbursement of accrued sick time when an employee retires. Fire pension Expense (16.9%) FY2003 $905,881 FY2004 $1,059,381 Poor performance of the equities portion of the pension fund investment portfolio is the major cause of the increase to this account. 0014201-540170 Employment Testing (128%) FY2003 $7,000 FY2004 $16,000 Funds will be used to conduct a new hire test to establish a two-year eligibility list. MOUNT PROSPECT FIRE DEPARTMENT Year 2004 Proposed Budget Operations Division (Page 194-195) Operations Division Total BUdget Impact from FY2003-FY2004 · Employee salary and benefits (+5.4%) · All other accounts (+3%) 0014202-500300 Overtime Earnings (+46.9%) FY2003 $177,500 FY2004 $260,750 The current contract will require all overtime to be paid at a time and one half rate for all overtime worked. · 0014202-540227 Other Services-Paramedic Donations FY2003 $0 FY2004 $13,800 Funds were moved from EMS Training to this account. $10,000 is the estimated amount each Department in the Northwest Community Hospital EMS system will pay for new EMS reporting softWare. Fire Training Academy Division (Page 195) Fire Training Academy Division Total Budget Impact from FY2003-FY2004 · Employee salary and benefits (+0%) · All other accounts (+0%) No significant changes. MOUNT PROSPECT FIRE DEPARTMENT Year 2004 Proposed Budget, Fire Prevention Division (Page 196) Fire Prevention Division Total Budget Impact from FY2003-FY2004 · Employee salary and benefits (-7.5%) · All other accounts (-18.6%) 0014204-500000 Full-Time Earnings (-13%) FY2003,304,710 FY2004 $269,580 The Public Education Officer's position is vacant for fiscal year 2004. Communications Division (Page 197) Communications Division Total Budget Impact from FY2003-FY2004 · All accounts (-10.4%) No significant changes. Equipment Maintenance Division (Page 198) Equipment Maintenance Division Total Budget Impact from FY2003-FY2004 · Employee salary and benefits (+7.7%) · All other accounts (+0%) No significant changes. MOUNT PROSPECT FIRE DEPARTMENT Year 2004 Proposed Budget Emergency Preparedness Program Division (Page 199) Emergency Preparedness Division Total Budget Impact from FY2003-FY2004 · All accounts (-3%) · Citizen Corps Paid-On-Call Division (Page 200) Paid-On-Call Division Total Budget Impact from FY2003-FY2004 · Employee Salary and Benefits (- 21.4%) · All other accounts (-2.8%) · 0014208-500200 SeasonalEarnings (,21.4%) FY2003 $24,650 FY2004 $20,300 The seasonal earnings for the Paid-On- Call members are expected to decrease slightly based on the past 2 years seasonal earnings amounts. MOUNT PROSPECT FIRE DEPARTMENT Year 2004 Proposed Budget Capital (CIP) 5107701-640036 Diesel Exhaust Station 13 (Page 297) $70,000 Funds will be used to install a diesel exhaust removal system at fire station 13 located at 112 E. Northwest Highway. In 2003, the Fire Department applied for a grant to purchase this equipment, which will provide for 70% of the funding for this project. 5107701-640038 Architect- Fire Station 14 $25,000 (Page 297) Funds will be used to provide preliminary information necessary to move forward with new fire station 14 construction. Specifics include soil borings, topographic drawings, conceptual fire station drawings for sites, and accurate construction cost estimates. MOUNT PROSPECT FIRE DEPARTMENT Year 2004 Proposed Budget Vehicle Replacement (Page 305) Van 509 $49,000 This 1994 Ford Van is scheduled for replacement in 2004. The vehicle has been used as a backup command vehicle since replacing the current command vehicle with a Ford Excursion. We are recommending replacement of this vehicle with a 2004 Ford Excursion. Ambulance 525 $105,000 This 1998 Ford Ambulance is scheduled for replacement in 2004. The modular box is 18 years old. MOUNT PROSPECT FIRE DEPARTMENT Year 2004 Proposed Budget Grant Opportunities · 2002 Illinois First Grant - Fire Station 12 Remodeling ($550,000). · 2002 FEMA Assistance to Firefighters Grant- - Petrochemical Equipment ($42,650). · 2003 FEMA Assistance to Firefighters Grant- Diesel Exhaust Removal System ($66,762). · 2003 FEMA Assistance to Firefighters Grant- Fire Prevention Safety Programs 2003 U.S. Department of Education Emergency Response and Crisis Management Grant Program - Comprehensive School Crisis Plan ($194,437). Director Glen FI. Andler Deputy Director Sean R Dorsey Village Engineer Jeffrey A. Wulbeckar Solid Waste Coordinator M. Lisa Angell Water/Sewer Superintendent Roderick T O'D0n0van Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 Phone 847/870-51~40 Fax 847/253-9377 Streets/Buildings Superintendent Paul C. Bures Forestry/Grounds Superintendent Sandra M. Clark Vehicle/Equipment Superintendent James E. Guenther TDD 847/392-1235 SAFETY COMMISSION AGENDA MEETING LOCATION: Public Works Building I700 W. Central Rood Mount Prospect, Illinois 60056 MEETING DATE AND TIME: Monday November 10, 2003 7:00 p.m. Il. I11. IV, V. VI. Call to Order Roll Call Approval of Minutes Citizens to be Heard Old Business New Business A. Request for Parking Restriction Changes Along 300 Block of S. I-Oka Avenue B. Request for Parking Restrictions Along 300 Block of S. Can-Dota Avenue C. Request for Traffic Control Signs at the Intersection of Albert Street & Lincoln Street D. Request for Speed Limit Change Along Euclid Avenue Commission Issues Adjournment NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 100 SOUTH EMERSON STREET, MOUNT PROSPECT, 847/392-6000, EXTENSION 5327, TDD 847/392-6064. ******************************************************************************************** ******** TO ALL COMMISSION MEMBERS ******** ******** IF YOU CANNOT ATTEND THE SAFETY COMMISSION MEETING ******** ******** PLEASE CALL MATT LAWRIE (847-870-5640) IN ADVANCE *****~** ******************************************************************************************** Recycled Paper. Printed with Soy MAYOR Gerald L. Farley TRUSTEES Timothy J. Corcoran Paul Wm. Hoe£ert Richard M. Lohrstorfer Miehaele Skowron Irvana K. Wilks Michael A. Zadel Village of Mount Prospect Community Development Department 100 South Emerson Street Mount Prospect, Illinois 60056 VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK Velma W. Lowe Phone: 847/818-5328 Fax: 847/818-5329 TDD: 847/392-6064 MEETING LOCATION: Mt. Prospect Park District Community Center 1000 W. Central Road Mount Prospect, IL 60056 I. CALL TO ORDER AGENDA MOUNT PROSPECT PLANNING & ZONING COMMISSION MEETING DATE & TIME: Thursday November 13, 2003 7:30 p.m. II. ROLL CALL III. APPROVAL OF MINUTES OF OCTOBER 23, 2003 MEETING A. PZ-39-03 / Pochter Group Limited / Conditional Use (Planned Unit Development). B. PZ-37-03 / Zlatka Pavlovic / 1201 Burning Bush Lane / Plat of Resubdivision. C. PZ-38-03 / Art & Jim McManus / 1320 - 1340 N. River Road / Plat of Resubdivision. IV. OLD BUSINESS A. PZ-36-03 / Kiddie Corps / 1699 Wall Street Suite 105 / Conditional Use (Day Care). NOTE: This case is Village Board Final. (Continued to December llth). V. NEW BUSINESS A. PZ-35-02 / Larry McKone / 901 Edgewood Lane / Rezone, Subdivision, Lot Depth Exception, NOTE: This case is Village Board Final. B. PZ-27-03 / Jewel Express / Randhurst Shopping Center / Conditional Use (Amend PUD to construct gas station and convenience center). NOTE: This case is Village Board Final. C. PZ-42-03 / 1550 S. Elmhurst Road / Enterprise Rental / Conditional Use (Amend PUD - include ~'uck rental). NOTE: This case is Village Board Final. D. PZ-43-03 / Henry Elizar / 709 N. Main Street / Conditional Use (Auto Repair), NOTE: This case is Village Board Final. E. PZ-44-03 / Merci Residence / 1005 N. Burning Bush / Variation (Rear Yard Setback). NOTE: This case is Planning & Zoning Commission Final. F. PZ-45-03 / Arlington Heights Park District / Melas Park / Conditional Use & Variation (lighted field and pole height). NOTE: This case is Village Board Final. VI. QUESTIONS AND COMMENTS A. PZ-37-03 / 1201 Burning Bush Lane - At Petitioner's request, Village Board to review upon completion of sewer improvements. B. PZ-38-03 / 1320 - 1340 N. River Road - At Petitioner's request, Village Board to review upon completion of homeowner association documents. C. PZ-39-03 / 1601 S. Busse Rd - Village Board waived 2na reading and approved ]1/4/03. VII. ADJOURNMENT Any individual who would like to attend this meeting, but because°f ~ dis~bili~ 6~ S0&~ acc~6dafi~n to parficiPate- should contact the Community Development Department at 100 S. Emerson, Mount Prospect, IL 60056, 847-392-6000, Ext. 5328, TDD #847- 392-6064. MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-37-03 Hearing Date: October 23, 2003 PETITIONER: Zlatka Pavlovic 1201 Burning Bush Lane PIN #: 03-25-402-047-0000 & 03-25-402-002-0000 REQUEST: Plat of Resubdivision MEMBERS PRESENT: Arlene Juracek, Chairperson Merrill Cotten Joseph Donnelly Leo Floros Richard Rogers MEMBERS ABSENT: Matthew Sledz Keith Youngquist STAFF MEMBERS PRESENT: Michael Jacobs, AICP, Deputy Director of Community Development Judy Connolly, AICP, Senior Planner INTERESTED PARTIES: Zlatka Pavlovic Chairperson Arlene Juracek called the meeting to order at 7:33 p.m. Merrill Cotten made a motion to approve the minutes of the September 25 meeting, seconded by Richard Rogers. The September meeting minutes were approved 4-0, with one abstention by Leo Floros. At 9:25 pm, Ms. Juracek introduced Case No PZ-37-03, a request for a Plat of Resubdivision. Ms. Connolly presented the case and said that one of the Subject Properties, 1201 N. Burning Bush Lane is located on the east side of Burning Bush Lane, between Euclid Avenue and Ivy Lane, and is a vacant lot. She said that the other Subject Property, 1903 E. Euclid Avenue, is located on the south side of Euclid Avenue, between Burning Bush Lane and River Road, and currently contains a single-family residence with related improvements. Both properties are zoned R1 Single Family Residence and are bordered on all sides by the R1 District. Ms. Connolly said that the Petitioner subdivided 1901 Burning Bush in 1999 and created three lots of record, which includes 1201 Burning Bush Lane. She said that the Petitioner is seeking to expand the rear yard of 1201 N. Burning Bush Lane by purchasing a portion of the adjacent property's rear yard. She noted that the depth of the Burning Bush lot would be increased from 100-feet to 200-feet and that the depth of the Euclid Avenue property would be decreased from 304.75-feet to 223.45-feet. She said that both properties would meet minimum lot size requirements and that the Petitioner is not seeking relief from any zoning regulations. Ms. Connolly stated that the plat under review maintains two lots of record, but changes the size of the lots to create a larger rear yard for the Burning Bush property. She said that the plat and proposed lots of record comply with Development Code requirements and the Petitioner is not seeking relief from the Development Code or the Zoning Ordinance. She said that other Departments have reviewed the plat and found that it was prepared in accordance with Village Codes. Based on these findings, Staff recommends that the Planning & Zoning Commission recommend that the Village Board approve the proposed plat of resubdivision for the properties at 1201 Burning Bush Lane and 1903 E. Euclid Avenue, PZ-37-03. She said that the Village Board's decision is final for this case. Chair Juracek asked if the P&Z had questions of Staff. Richard Rogers asked whether the property at 1903 E. Euclid was currently on a septic system. Ms. Connolly said that it was, but that the property owner was in the process of installing sewer improvements. Mr. Rogers stated his concern that the existing septic system would be adversely impacted if the sewer improvements were not implemented at 1903 E. Euclid before the house was constructed at 1201 lanning & Zoning Commission PZ-37-03 Arlene Juracek, Chairperson Page 2 Burning Bush Lane. Zlatka Pavlovic, 1901 E. Euclid Avenue, was sworn in. She clarified that the correct property owner of 1903 E. Euclid Avenue was Jim Zentefis and that the neighbors were in the process of tying into/tapping into the sewer. She said that the permit for sewer improvements to 1903, 1905, and 1907 E. Euclid Avenue is under review and that she is waiting for MWRD approval before the sewer improvements may begin. Following several questions regarding the MWRD review process, Jeff Wulbecker, Village Engineer, clarified that there is no set schedule for the MWRD review and said that construction can begin after the permit is approved. Mr. Rogers reiterated his concerns regarding the existing septic system and the consequences of the Euclid Avenue property owner not participating in the sewer improvement project. He said that the land being sold to the Petitioner to increase the depth of 1201 Burning Bush would limit the operational capability of the septic system. There was discussion regarding placing conditions of approval on the plat and identifying a mechanism to ensure a house could not be built at 1201 Burning Bush Lane if the sewer improvements were not made at 1903 E. Euclid Avenue. Richard Rogers moved to recommend approval of the Zlatka Resubdivision for 1201 Buming Bush Lane and 1903 E. Euclid Ave., Case No. PZ-37-03, subject to the building permit for 1201 Burning Bush not being issued until the sewer improvements are made at 1201 Burning Bush Lane. Merrill Cotten seconded the motion. UPON ROLL CALL: AYES: Cotten, Donnelly, Floros, Rogers, and Juracek NAYS: None Motion was approved 5-0. At 10:30 p.m., Richard Rogers made motion to adjourn, seconded by Leo Floros. The motion was approved by a voice vote and the meeting was adjourned. Michael Jacobs, AICP Deputy Director Community Development Judy Connolly, AICP, Senior Planner H:kPLAN\Planning & Zoning COivllvlkP&Z 2003LMinuteskPZ-37-03 1201 Burning Bush Lane.doe MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-38-03 Hearing Date: October 23, 2003 PETITIONERS: Art & Jim McManus 1320-1340 N. River Road PIN #: 03-25-209-012 REQUEST: Plat of Resubdivision (Celtic Glen Subdivision) MEMBERS PRESENT: Arlene Juracek, Chairperson Merrill Cotten Joseph Dounelly Leo Floros Richard Rogers MEMBERS ABSENT: Matthew Sledz Keith Youngquist STAFF MEMBERS PRESENT: Michael Jacobs, AICP, Deputy Director of Community Development Judy Connolly, AICP, Senior Planner INTERESTED PARTIES: Art McManus Jim & Judy McManus Kevin Lewis Chairperson Arlene Juracek called the meeting to order at 7:33 p.m. Merrill Cotten made a motion to approve the minutes of the September 25 meeting, seconded by Richard Rogers. The September meeting minutes were approved 4-0, with one abstention by Leo Floros. At 9:55 pm, Ms. Juracek introduced Case No PZ-38-03, a Plat of Resubdivision for 1320-1340 N. River Road. Judy Connolly, Senior Platmer, presented the case. She said the Petitioner is seeking to resubdivide the site and create an 18-lot subdivision. The plat request was properly noticed by posting a Public Hearing sign on the Subject Properties. In addition, Staff mailed a courtesy notice to the neighbors who abut the Subject Property. She said that the Subject Property is located on the west side of River Road, between Tano Lane and Pin Oak Drive. The property consists of a single lot of record and contains a commercial business with related improvements. The commercial business is a legal non-conforming use and was allowed to remain because it was in existence when the Village annexed the property. However, it is zoned R1 Single Family and the Land Use Map designates this property for Single Family Residence. Ms. Connolly said the plat under review would resubdivide the subject property from one lot of record to 18 lots of record and create a new public street. The proposed redevelopment of the Subject Property as a Single Family subdivision would be consistent with the property's current zoning classification and the development of the surrounding properties. She said that the plat and proposed lots would comply with the Development Code requirements and that the Petitioner is not seeking any type of relief from the Development Code or the Zoning Ordinance. Other Departments have reviewed the plat and found that it was prepared in accordance with Village Codes. Ms. Connolly pointed out that the Subject Property is located in a Floodplain and is required to meet even more stringent storm water detention regulations to ensure that the new development does not create adverse impacts on the surrounding area. She said that the Village's Engineering Division supports development in the floodplain, subject to the project complying with all Village, IDNR, and FEMA regulations. She said that these regulations address protecting the new development, which entails elevating the new structures above the Base Flood Elevation, and protecting the surrounding area, which requires providing compensatory storage so floodwaters are not displaced onto lanning & Zoning Commission PZ-38-03 Arlene Juracek, Chairperson Page 2 neighboring properties. She said that the Village is very involved in managing floodplain areas and that the Village's Codes are actually more strict than either IDNR or FEMA with respect to floodplain building restrictions. Ms. Connolly said that the Petitioner has submitted preliminary engineering calculations to demonstrate how the storm water detention requirements will be met. However, the final engineering plans need to be finalized and meet Village Code before the Village will issue a grading permit, which is later on in the development process. The Petitioner's engineer is in the process of finalizing the design and plans. Also, the Petitioner is preparing Homeowner Association d6cuments that will include regulations that require the detention sYstem to be maintained on an annual basis to ensure its maximum operational capability. Also, the association documents will include provisions that will ensure funds are available to replace the detention system in the foreseeable future. She said that it is important that the future property owners are aware that the detention system is a privately owned system and that it is the association's responsibility to maintain and replace it. Ms. Connolly said that the proposed Plat of Subdivision seeks to create 18 lots of record and that the plat and new lots comply with Village regulations; the Petitioner is not seeking relief from the Development Code or the Zoning Ordinance. The size of the proposed lots meet the minimum Village Code requirements and the homes will be constructed according to Village regulations. Jeff Wulbecker, Village Engineer, spoke about federal and Village flood plain rules and how they affected this proposed subdivision. He clarified that certain lots in the proposed subdivision would not be able to be developed for at least five years, after a levee wall is built, because they are part of the CompensatOry Storm Water Storage design. Kevin Lewis, design engineer with IG Consultants, 300 Marquardt Drive, Wheeling, IL, was sworn in. He said that he represents the developer. Mr. Lewis reviewed site drawings and responded to questions from the Commission regarding lot size, curb cuts and cul-de-sac frontage lots. Richard Rogers moved to recommend approval of a Plat of Resubdivision for 1320-1340 N. River Road, PZ-38-03. Joseph Donnelly seconded the motion. UPON ROLL CALL: Motion was approved 5-0. AYES: Cotten, Donnelly, Floros, Rogers and Juracek NAYS: None At 10:30 p.m., Richard Rogers made motion to adjourn, seconded by Leo Floros. The motion was approved by a voice vote and the meeting was adjourned. Michael Jacobs, AICP Deputy Director Community Development Judy Connolly, AICP, Senior Planner H:~PLAN~lanning & Zoning COMM~&Z 2003~vlinutes~PZ-38-03 1320-1340 N River Rd.doc CASE NO. PZ-39-03 MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION Hearing Date: October 23, 2003 PETITIONER: Pochter Group Ltd 1601-1639 S. Busse Rd. PUBLICATION DATE: September 10, 2003 PIN #: 08-23-100-013 REQUEST: Conditional Use for a PUD MEMBERS PRESENT: Arlene Juracek, Chairperson Merrill Cotten Joseph Donnelly Leo Floros Richard Rogers MEMBERS ABSENT: Matthew Sledz Keith YoungqUist STAFF MEMBERS PRESENT: Michael Jacobs, AICP, Deputy Director of Community Development Judy Connolly, AICP, Senior Planner INTERESTED PARTIES: Stephen Corcoran Barbara Dickson Chuck Martin Keith Pochter Todd Shaffer Peter Uliasz Dan Wander Chairperson Arlene Juracek called the meeting to order at 7:33 p.m. Merrill Cotten made a motion to approve the minutes of the September 25 meeting, seconded by Richard Rogers. The September meeting minutes were approved 4-0, with one abstention by Leo Floros. At 7:37 pm, Ms. Juracek introduced Case No PZ-39-03, a request for a Conditional Use for a PUD. Judy Connolly, Senior Planner, presented the case and said the Petitioner's proposal calls for the development as a Planned Unit Development (PUD). The review procedure for a PUD requires Preliminary Plan review and recommendation by the P&Z Commission and final action by the Village Board. Following completion of the Preliminary Plan process, the Petitioner will be required to obtain Final Plan approval. It's important that the Commission keeps this in mind and that tonight's review is on a conceptual design. All details must be resolved prior to review of the Final Plan. Final Plan approval entails review and recommendation by the P&Z Commission and final action by the Village Board. The Petitioner is proposing a multi-use development consisting of: a 4,500 square-foot bank with five drive-thru lanes; a two-story, 16,000 square-foot office building; and a 4,754 square-foot restaurant with a drive-thru. In addition to these buildings, the development would include parking, landscaping and stormwater detention improvements. The proposed development is consistent with the Village's Land Use Plan, which designates the Subject Property as "Community - Commercial". Ms. Connolly said the proposed development consists of three buildings located on a single lot of record. Since the Zoning Ordinance requires each primary structure to be located on its own lot of record, the Petitioner is seeking approval for a PUD to allow multiple structures on a single lot. The proposed PUD would result in a more cohesive development of the irregular shaped property because it minimizes potential traffic impacts and allows for better interior circulation between the three uses. Planning & Zoning Commission PZ-39-03 Arlene Juracek, Chairperson Page 2 Ms. Connolly noted that the site plan indicates that each of the proposed buildings would meet the Zoning Ordinance's minimum setback requirements. The B-3 District allows a maximum building height of 30 feet. In reviewing the Petitioner's proposal, Staff found that the 28-foot building height of the proposed restaurant meets code, but the proposed 2-story office building measures 34-feet in height. This exceeds the District's height limitations and requires Variation approval. While the majority of the office building complies with the height limitations, the building includes some design/entry features that extend to a height of 34-feet. Also, specific building elevations have not been provided for the bank building. Without this information, Staff cannot confirm whether the building would meet the District's height requirements. Since relief has not been requested, the bank building would be required to comply with the District's maximum height limitation. Most of the proposed site plan complies with the Village's parking setback requirements, but there are two areas that require approval of a Variation: The first area is the 19 angled parking spaces along the east lot line of the site require a minimum setback of 10 feet, the Petitioner proposes a 5-½ foot setback. Ms. Connolly noted that the proposed site plan includes parking spaces along the south and west sides of the office building. These spaces would be accessed directly from the existing service drive that runs along the rear of the Plaza United center. The Plat of Survey indicates that an existing easement along the south lot line of the Subject Property allows access to/from the Plaza United Shopping Center, so vehicles are permitted to use this easement to access the Petitioner's lot of record. The proposed parking spaces along the south and west sides of the office building have no setback since they would be accessed directly from the adjacent service drive. The Petitioner is seeking relief from the Village's 10-foot parking setback requirement, however, Staff is concerned that this proposed configuration may conflict with delivery trucks or service vehicles using the existing service drive to gain access to the tenant spaces within the Plaza United center. A potential solution may be to limit the parking spaces in this area to employee parking only, which would restrict the amount of vehicle turnover. Another alternative would be to eliminate these parking spaces altogether, which would eliminate potential traffic Conflicts and provide additional landscaping/screening opportunities for the office building Based on the calculations provided by the Petitioner, the overall development would have a total lot coverage calculation of 74.18%, which falls just below the District's maximum allowable lot coverage of 75%. The Preliminary Landscape Plan provides a conceptual design with regards to the size, general type, and location of proposed plantings for the Subject Property. The information provided indicates that the amount of the interior parking lot landscaping meets code. However, the Petitioner must submit a more detailed landscape plan that includes specifics regarding the size and species for all landscaping as part of the Final Plan submittal. It is important that the landscaping plan maintain a consistent theme throughout the entire development and include hardy, salt-resistant ground cover and plants, that it provide more year-round screening, and that the foundation landscaping for the office building consist of materials that are an appropriate height and species. As a PUD, it is anticipated that the proposed development will contain cross access and shared parking agreements between all three of the uses. Although the project would be a unified development, the Petitioner has provided a Site Plan that delineates the 'parking fields' for each of the proposed uses. The Petitioner's proposal exceeds the amount of. required parking based on the combination of proposed uses. The Staff Report includes a detailed analysis of code requirements vs. the Petitioner's proposal. Due to these circumstances Staff recommends the Petitioner revise the Site Plan by eliminating the 12 parking spaces along the south and west sides of the office building as well as additional spaces along the Dempster Street frontage. The removal of additional parking spaces will allow for some additional green space both along the perimeter and within the interior of the proposed development, while the overall number of available parking spaces would still exceed the amount of required parking. The proposed PUD calls for a combined tenant sign at the comer of Busse & Dempster and a freestanding sign in front of the Culver's restaurant. The size and location of the Culver's freestanding sign on the Dempster Street frontage complies with the Sign Code regulations. However, the prop°Sed 28 SqUare-foot menu board sign (consisting of three panel boards) exceeds the 16 square foot limitation. Recently, the P&Z approved an oversized menu board for a new restaurant that featured three distinct restaurants/tenants. In comparison, Culver's would be the only tenant/user. Also, the Petitioner is requesting a 16 square foot ~pre}°rder menu, board sign in addition to the oversized menu board. While the request may be consistent with the drive-thru restaurant industry's expectations, the requests do not comply with Village regulations. Reducing the size of the menu board to no more than 20 square feet would be consistent with Planning & Zoning Commission PZ-39-03 Arlene Juracek, Chairperson Page 3 previous relief granted by the P&Z and still allow the Petitioner flexibility to promote menu items. The Petitioner proposes a freestanding sign that would be shared by the bank, the Culver's restaurant, and up to four tenants of the office building. The proposed sign's size, location and materials comply with the Village's Sign Code regulations. Ms. Connolly pointed out that the Petitioner's submittal only included elevations for the office building and Culver's restaurant. The office building elevations indicate that the building facade will be a tan colored brick and include stone accents. The design incorporates large, expansive windows and curvilinear entrance features to provide architectural relief for the flat roof. The elevations for the Culver' s restaurant indicate the building will have a blue metal roof and the facade will be constructed primarily of white brick or split faced CMU with some blue soldier course accents. To ensure that the proposed development will have a consistent design theme, more detailed information and material samples must be provided for each of the proposed buildings. The proposed office building exceeds the 30-foot height limitation for the B-3 District. The design of the building is primarily a flat-roofed structure with several curvilinear entrance features that are intended to soften the look of the building. Although the proposed design features may imProve the appearance 0f thC' ~fiiidihg, there is' fi6 apparent hardship that requires the building to exceed the 30-foot limitation. However, as part of the PUD approval process, the Village Board may approve deviations from the bulk regulations when they find that the proposed exception would not adversely impact the value or use of any other property. The Petitioner's proposal would utilize the existing curb cuts on Busse and Dempster, in addition to maintaining access to the adjacent Plaza United commercial development. Staff's preliminary analysis indicates that the eastern most driveway must be modified to create a dedicated left-turn lane onto Dempster Street. The dedicated left-turn lane will allow traffic to exit the site safely and minimize congestion within the development. Also, directional arrows must be painted onto the pavement surface (per the Village's Traffic Engineer's direction) to ensure safe interior cimulation throughout the site. The Petitioner's Site Plan indicates that the bank's drive-thru lanes would be located along the building's west elevation. Staff reviewed access to the site and found that by eliminating one drive-thru lane that the bank could be reconfigured by shifting the drive-thru lanes to the south or east side of the building. This modification to the site plan would make the highly visible west elevation of the bank building more aesthetically pleasing while also creating a safer interior circulation pattern. Also, the petitioner must address how traffic flow will function along the south portion of the site. Twelve parking spaces are proposed with access off of a service alley that contains dumpsters, delivery areas and an enclosed children's play area. The site plan must be redesigned to reflect the outdoor play area and any other permanent structures in the service area that would impede traffic flow. In conjunction with development projects the Village's Development Code requires right-of-way improvements such as the installation of parkway trees and public sidewalks. The Subject Property currently contains public sidewalk along a portion of the site's perimeter (along Busse Road frontage) and some parkway trees near the intersection of Busse & Dempster. Prior to review of the Final Plan the Petitioner must revise the plans to include the required right- of-way improvements. In order to approve the proposed PUD request, it must meet the Conditional Use Standards listed in the Zoning Ordinance. The standards relate to the Conditional Use not having a detrimental impact on the public health, safety, morals, comfort or general welfare; the Conditional Use fi6t being injurious to the use, enjoyment, or value of other properties in the vicinity or impede the orderly development of those properties; that the design allows for providing utilities, adequate drainage, with minimal congestion on Village streets; and compliance of the Conditional Use with the provisions of the Comprehensive Plan, Zoning Code, and other Village Ordinances. The Petitioner's request to construct a bank with a drive-thru, a restaurant with a drive-thru, and an office building requires Conditional Use approval for a Planned Unit Development (PUD). The information submitted for review indicates that the proposed uses would work well together at this location. However, additional information is required, as well as modifications to the plans, in order for the Petitioner to demonstrate that the proposed PUD Planning & Zoning Commission PZ-39-03 Arlene Juracek, Chairperson Page 4 complies with the Village Code. Based on these findings, Staff recommends that the Planning & Zoning Commission recommend approval of the Petitioner's request for Preliminary Plan approval for the proposed uses as indicated on the site plan prepared by OKW Architects dated October 10, 2003, relief from the Sign Code to allow an additional freestanding sign/pre-order menu board as shown on Exhibit A, relief as needed from the parking setback requirements, relief from the B-3 District's height limitations to allow a 34-foot office building, subject to the following modifications: 1. Revise the Site Plan to provide a dedicated left turn lane for the eastern most driveway and address any other modifications required by Staff following a complete analysis of the Site Plan and Traffic Study; 2. Demonstrate that the 12 parking stalls along the south and west sides of the office building will function safely or revise the plan to eliminate them. 3. Revise the Site Plan so the bank's drive-thru lanes are relocated to the south or east elevation of the building; 4. Revise the landscape plan to inClUde: 1) at least ~5~ ~2roufid fo~dati0h i~dS~aPin~ fo~ all Of the buildings; 2) detail sheets for the various landscape features; and 3) viable, low-maintenance ground cover within the parking lot landscape iSlands; 5. Provide detailed information (including building material samples, colors, etc.) for the proposed office, bank and restaurant buildings prior to proceeding with the Final Plan approval process; 6. Revise the signage as follows: 1) modify the Culver's menu board so it has no more than two panels and measures no more than 20 square feet; and 2) reduce the height of the directional signs to no more than three- feet from grade or relocate the signs out of the sight triangle area; and 3) provide detailed information for the proposed wall signs for all the buildings to document compliance With Sign Code regulations; 7. Develop the site in accordance with all applicable Village Codes and requirements, including, but not limited to, detention requirements, Fire Prevention Code regulations, lighting regulations, Sign Code regulations except as noted in the Staff Report; and building regulations; and 8. Obtain permits from MWRD, IDOT, and any other applicable agency as may be required to develop the site as proposed. The Village Board's decision is final for this case. Keith Pochter, Pochter Group LTD, Northbrook, IL and Dan Wander, Terraco, Inc., 8707 Skokie Blvd., Skokie, IL, were sworn in and testified Pochter had been in the development business over 40 years and Terraco for over 20 years. They mentioned several large developments in the area they are currently working on. All anticipated witnesses were sworn in at this time. Peter Uliasz, Architect, came forward and highlighted some areas of the proposed project. He said landscaping had been seasonally planned. He pointed out the building architecture had been planned to avoid a '~top-heavy" appearance. He provided examples of proposed building materials: limestone for the base; masonry brick, pre-finished aluminum coping; orange-red and brown-red brick; dark bronze architectural metals and pictures of wall sconces. He said tenants would not be allowed to have their own sign. One sign will be used in the lobby. Board members had questions about the building height and whether the HVAC Was included in the height. Those questions were left to be answered at a later date. Todd Schaffer, Haeger Engineering, Rolling Meadows, IL, came forward and testified that 30% more above and below ground storm water detention would be provided than was previously provided in the area of the proposed project. To accommodate the buildings. This is in accordance with Mount Prospect Ordinance and MWRD Regulations. Chuck Martin, Culvers, 599 Hawthorne Blvd., Glen Ellyn, IL, came forward and testified he is a future Culvers franchisee and is excited about opening in the Mount Prospect location and anticipates a high rate of success. He said this restaurant will be a little larger than the standard Culvers. He held up a board showing the samples of the building materials to be used on the building. Mr. Martin showed pictures of the Culvers Menu Board and reiterated their need for their need at least a 28 sq.ft, menu board. lanning & Zoning Commission PZ-39-03 Arlene Juracek, Chairperson Page 5 Steve Corcoran, Principal and Traffic Engineer with Metra Transportation, who prepared the traffic study for the proposed project, testified this is a 3-frontage site with 4 existing access points. He explained how they determined trip generation mad capacity analysis. He explained why the 5' setback requested by the Board would not be feasible. Board members had concerns about Day Care Center children playing in a playground adjacent to a driveway to the center. Keith Pochter said he will talk to the Day Care Center owners about moving their playground. Chair Juracek closed the hearing at 9:11 p.m. Board members said they felt that, after some suggested changes are made, this would be a very attractive addition to an area that is presently an eyesore in Mount Prospect. Richard Rogers voted to recommend approval of a request for a Conditional Use for a PUD for 1601-1639 S. Busse Rd., PZ-39-03, with the eight conditions imposed by staff (except #6); the Bank drive-up to be moved off of Dempster or Busse; playlot to be worked out with the other owner and the building having a Dempster address. Joseph Donnelly seconded the motion. UPON ROLL CALL: AYES: Cotten, Dounelly, Floros, Rogers and Juracek NAYS: None Motion was approved 5-0. Chuck Martin of Culvers asked to address the group again before voting on the menu board occurred. He asked the group to consider allowing no pre-signage and allowing a total 32 sq. ft of signage and no visual clutter from the street. Joseph Donnelly voted to recommend approval of one 32 sq. ft. sign as presented, with the condition that it is screened with year round landscaping from the driveways and the roads and is only visible from the drive-up area for 16014639 S. Busse Rd., PZ-39-03. Richard Rogers seconded the motion. UPON ROLL CALL: AYES: Cotten, Donnelly, Floros, Rogers and Juracek NAYS: None Motion was approved 5-0. At 10:30 p.m, Richard Rogers made motion to adjourn, seconded by Leo Floros. The motion was approved by a voice vote and the meeting was adjourned. Michael Jacobs, AICP Deputy Director Community Development Judy Connolly, AICP, Senior Planner H:~PLA.,XAPlanning &Zoning COMIVi~&Z2003WIinutes~PZ-39-03 1601-39SBusseRd 10-23 mtg.doc MINUTES COFFEE WITH COUNCIL SATURDAY, OCTOBER 11, 2003 9:00 AM VILLAGE HALL, 100 S. EMERSON STREET Trustee Timothy Corcoran called the meeting to order at 9:00 AM. Village trustees present were Michaele Skowron and Irvana Wilks. Representing staff were Village Manager Michael Janonis and Director of Public Works Glen Andler. The following residents were also in attendance: Katy & Bert Hanson, 103 N. Eastwood Ave. Jean Skrzynski, 100 N. Elmhurst Ave. Carol Tortorello, 223 S. Elmhurst Ave. Lee Williams, 70 N. Albert St. Jill Kusek, 2008 Ivy Lane David Schein, 512 Na Wa Ta Ave. Joanne Engstrom, 110 N. Kenilworth Ave. Jim Uszler, 9 S. Elm St. Lil Floros, 111 N. Emerson Leo Floros, 111 N. Emerson Cheryl Anaszewicz, 216 N. Prospect Manor Ave. Katy & Bert Hanson, 103 N. Eastwood Ave., and Jean Skrzynski, 100 N. Elmhurst Ave. The Hansons and Ms. Skrzynski came this morning to again discuss concerns about their neighbors at 104 N. Elmhurst Ave., who may be operating an auto painting business out of their garage. This has been going on for five years. The noise, smell of paint, and working all hours of the day and night are a nuisance to their neighborhood. Mrs. Hanson has called the Village on numerous occasions complaining about this situation and has also spoken to and met with Environmental Health Coordinator Bob Roels. Mrs. Hanson feels it should be the Village's responsibility to enforce the Village Codes and stop these residents from operating a car painting business out of their garage. Mr. Janonis told the Hansons that he is well aware of this case and he will continue to monitor it. He will also check into whether or not the fence painting is a violatiOn of the Village's Property maintenance code. Floating Coffee with Council Minutes 10-11-2003 Page 2 of 3 Lee Williams, 70 N. Albert St., came by to update the Village Board on the status of his dispute with his neighbor. According to Police Chief Eddington, the neighbor's lease will not be extended, and she will be moving out. Mr. Williams thanked the Village Board and staff for all their help in this matter. Carol Tortorello, 223 S. Elmhurst Ave., asked staff where the new Jewel gas station will be built at the Randhurst Jewel. Mr. Janonis said that, if it is approved, it will be built at the west end of the Jewel parking lot, adjacent to the Randhurst ring road. Ms. Tortorello also informed the Board that there is a stop sign missing from the exit of the new Kohl's store on South 83. Ms. Tortorello called the Public Works Engineering Division and informed Project Engineer Matt Lawrie about this missing stop sign. (Note: Since this meeting, Kohl's has installed a new stop sign.) David Schein, 512 Na Wa Ta, stopped by to thank Public Works for all their help during the garbage strike. Joanne Engstrom, 110 N. Kenilworth Ave., just came by to say hello. Jill Kusek, 2008 Ivy Ln., understands the Village is considering moving the fire station on Kensington near River Road to somewhere on the west side of the raikoad tracks. Ms. Kusek is against this and wants to know where she needs to go to voice her position on this issue. Trustee Corcoran informed Ms. Kusek that there has been no decision or formal discussion on this matter, and assured Ms. Kusek that all residents involved would be notified when those discussions begin. There are no funds in the immediate furore for this project, and it is at least two years away before any discussion would begin. Leo and Lil Floros, 111 N. Emerson. Mr. Floros stopped in to make a suggestion to the Village Board to convert the old Village Hall into a downtown movie house (theater). Trustee Wilks suggested Mr. Floros present his idea to the newly organized Downtown ad hoc Committee. Mrs. Floros invited all those in attendance to the Thanksgiving dinner with our Sister City visitors from S~vres, France on October 30, 2003. Jim Uszler, 9 S. Elm St., suggested the concert with S6vres, France be recorded and sold to members of the communities that were unable to attend the concert. Cheryl Anaszewicz, 216 N. Prospect Manor Ave., came with two of her Cub Scouts to visit the community leaders. The Cub Scouts are looking to do a community project. Mr. Andler gave Ms. Anaszewicz his business card and told her to call him to discuss some possible projects. loating Coffee with Council Minutes 10-11-2003 Page 3 of 3 The meeting was adjourned at 10:55 A.M. GRA/td Respectfully Submitted, Director of Public Works X:~Adminislration~ADMIN\COFFEE W COUNCIL MiNUTES I0-I 1-03.DOC