HomeMy WebLinkAbout7. MANAGERS REPORT 11/04/03TO:
FROM:
DATE:
SUBJECT:
Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
VILLAGE MANAGER MICHAEL E. JANONIS
FORESTRY/GROUNDS SUPERINTENDENT
OCTOBER 28, 2003
BID RESULTS - CREEK CLEANING - $42,600.00
BACKGROUND
In the 2003 budget, funds have been appropriated to continue the ongoing cleanup of Mount
Prospect waterways. Each year since 1997 we have been hiring a contractor to remove garbage
and other debris from the bed and banks of our creeks, remove dead trees, and prune dead limbs
over 6" in diameter. This year we propose to clean up a portion of Weller Creek, starting at
SeeGwun and working westward towards Lincoln (through the Mount Prospect Park District
Golf Course Property).
BID RESULTS
Sealed bids for this year's contract were opened on October 23, 2003. Twelve invitational bids
were mailed and a bid notice was placed in the local paper. In addition, a Pre-bid conference
was held on October I4, 2003. Three bids were received, and two "No Bid" letters. Contractors
were asked to submit lump sum prices for all labor and equipment required to perform the
specified work for the creek. Bid results were as follows:
Bidder
Arbor Green Ltd.
Kramer Tree Experts
B. HaneS' and Sons
R.W. Hendricksen Co.
Winkler's Tree Service
Price per 50 foot segment of Weller Creek
$ 736.84
$ 898.00
$1794.00
No Bid
No Bid
DISCUSSION
The low bidder, Arbor Green Ltd., has worked for us in the past as a subcontractor on holiday
light installation. In addition, Arbor Green Ltd. was awarded and is in the process of
satisfactorily completing our 2003 stump removal contract.
ID RECOMMENDATION
On page 301 of the 2003 budget, $50,000.00 was appropriated in Account #5907704-690079 for
Creek Tree Trimming. A total of $42,681.66 remains in that account. Therefore, [ recommend
award of contract to the low bidder, Arbor Green Ltd., in an amount not to exceed $42,600.00.
I concur:
Director of Public Works
X:FILES/FORESTRY/WORD/2OO3/CREEIOCREEK-MEMO.DOC
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
ASSISTANT VILLAGE MANAGER DAVE STRAHL
IT DIRECTOR
OCTOBER 29, 2003
REQUEST TO PURCHASE MICROSOFT SQL SERVER PROCESSOR
LICENSES
On October 21st the Village Board approved the purchase of the hardware and software needed
to upgrade the Village's LaserFiche document imaging system. A modification is needed for
one of the requested items, Microsoft SQL Server. Staff is requesting approval to purchase
Microsoft SQL Server processor licenses instead of the client licenses originally requested.
Microsoft SQL Server licenses can be purchased either by seat or by processor. Initially 35
client licenses (CALs) were specified to match the 35 concurrent LaserFiche licenses owned by
the Village. A closer look into Microsoft's license agreement for SQL showed that licenses are
not counted concurrently. Since LaserFiche documents will be accessed by network users and
from the Internet, it is necessary to purchase by processor to allow unlimited client access. Two
processor licenses are needed since the server has two processors. The cost of two processor
licenses is $6216, which is $2407 higher than the cost of 35 client licenses. The higher cost
exceeds the purchase price for SQL previously approved by the Village Board on October 21,
2003 at an amount not to exceed $28,251. SQL prices quoted by ASAP Software are from the
Illinois state contract. Both original and corrected project costs are listed in the chart below.
Item Approved Cos~ Corrected Cost
LaserFiche United upgrade software, installation and training,$11,454 $11,454
LF Quick Fields Zone OCR, LF CD Plus, Scan Connect (no change)
(sca~er driver and software)
D~I~
PowerEdge 2600 Server, DLT Tape Drive, Canon DR-4580U $11,924 $11,924
Duplex Scanner, SCSI Adapter and Cable (no change)
· ¢OmputerDisC~untWareh'~uSe (CDW).. '.;. '...; ': :: :':.. :... ".'": ::.:. :: . '. '". '. .' '. ". :.':.." '. .... · :..." ":.: ':.. ':,.. ': ::. ;':. "."
Veritas Backup Exec w/SQL Agent $1064 $1064
(no chan~]e)
ASAP.S0ftW~re'".."..:.". :... ,.'".. ":'.' .":'.i ".":..'.:.. .. .:.': ':. 'i; :..;'i;:'. ': ..' ::.' :..:' ';" . ..; .' ...:.:.....:...i: ~':. '.:'i · "· ' "..::"' ". '.... '
Microsoft SQL Server 2000 Standard Edition w/35 CALs $3809 ---
(2) Micro,,oft SQL Server 2000 Standard Editio~ P~' Proc~essor -~- ~ t $6~16
equest to Purchase Microsoft SQL Server Processor Licenses
October 29, 2003
Page 2
Since the revised price is more than previously approved, staff is requesting approval to
purchase SQL licenses at the revised additional total cost of $2,407 which will bring the total
cost to $30,658.
The budgeted project cost was $30,000. Unfortunately the higher license price brings the
project cost up to $30,658. The difference of $658 can be transferred from another account to
cover the disparity.
I recommend that the Village purchase Microsoft SQL Server processor licenses from ASAP
Software at a price not to exceed $30,658. These costs would be paid from account number
5107701-670205. Please contact me if you have any questions or comments.
d~oan Middleton IT Director
hWB Request Memos',Revised LaserFiche Upgrade Request. DOC