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HomeMy WebLinkAbout2. DRAFT MINUTES 9/16, 10/7/03MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT September 16, 2003 CALL TO ORDER ROLL CALL CALL TO ORDER Mayor Gerald L. Fadey called the meeting to order au 7:04 p,m ROLL CALL Present: Mayor Gerald Farley Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Michaete Skowron Trustee Irvana Wilks Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Trustee Corcoran led the audience in reciting the Pledge of Allegiance. INVOCATION INVOCATION Mayor Farley gave the invocation. MINUTES APPROVAL OF MINUTES Trustee Zadel, seconded by Trustee Skowron. moved to approve the minutes of the regular Village Board meeting held September 2, 2003, Upon roll call: Ayes: Corcoran Nays: None Motion carried. Hoefert, Lohrstorfer. Skowron, Wilks, Zadel BILLS MAYOR'S REPORT APPROVE BILLS Mayor Farley stated the next item on the agenaa, "VI. APPROVE BILLS & FINANCIAL REPORT'; noted by an asterisk, would be considered at this time, since there were no other Consent Agenda items of business. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to approve the E~ills and Financial report as presented. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron. Wilks. Zadel None MAYOR'S REPORT MAYOR'S REPORT Mayor Farley presented a proclamation to Guy Tolvstad, Mount Prospect Chamber President, for Chamber of Commerce Week, September 14-20, 2003, EMPLOYEE RECOGNITION: PUBLIC WORKS DEPARTMENT Public Works Director Glen Andler and Mayor Farley recognized the following employees from the Public Works Department who are celebrating quinquennial employment anniversaries: Robert Doolittle 35 years Joseph Gattas 25 years Lisa Angell 15 years Julie Bolin 15 years Trudy Deutschmann 15 years John Mark 15 years Daniel Jones 15 years Carolyn Weiand 15 years Andrew Beyer 10 years Salvador Castellanos 10 years Steven Balogh 10 years Laura Fowle 5 years Matthew Lawrie 5 years Jerry Brzostowski 5 years Richard Stevens 5 years MAYOR PRO TEM APPOINTMENTS CITIZENS TO BE HEARD The Mayor asked that the next item on the agenda, the appointment ora Mayor Pro Tern, be deferred until the October 7, 2003 Village Board meeting. Trustee Wilks, seconded by Trustee Zadel, moved to defer the appointment of a Mayor Pro Tern until the October 7, 2003 Village Board meeting. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None There were no recommendations for board or commission appointments. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Judy Klein, 1423 S. Birch Drive, asked about the timetable for the proposed keystone being used on signs throughout the Village. Village Manager Michael Janonis responded that there is no precise timetable for this project, but rather signage, etc. will be changed as certain projects occur, such as Streetscape or other street-related efforts. CONSENT AGENDA CONSENT AGENDA Approval of bi)Is was the only item on the Consent agenda, and was voted on earlier in the meeting. OLD BUSINESS OLD BUSINESS An ordinance was presented for second reading that would amend Chapter 18 of the Village Code by increasing the municipal parking fees by $.50. ORD. NO. 5370 Trustee Hoefert, seconded by Trustee Zadel moved to approve Ordinance No. 5370: AN ORDINANCE AMENDING CHAPTER 18 (TRAFFIC) AND APPENDIX A - DIVISION II (FEES, RATES, & TAXES) OF THE VILLAGE CODE Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None NEW BUSINESS PZ-30-03 905 E. RAND RD, ORD NO. 5371 PZ-31~03 213 S. EDWARD STREET ORD. NO. 5372 NEW BUSINESS An ordinance was presented for fir;st reading to grant a Conditional Use permit which would allow the operation of an auto rental agency in the existing retail/commercial shopping center at 905 E. Rand Road. The Planning and Zoning Commission had recommended approval by a vote of 7-0. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to waive t~e rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstoffer, Skowrcn, Wilks, Zadel None Trustee Zadel. seconded by Trustee Skowron moved for approval of Ordinance No. 5371: AN ORDINANCE GRANTING ACONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 905 EAST RAND ROAD Upon roll call: Motion carried. Ayes: Corcoran. Hoefert. Lohrstorfer. Skowron. Wilks. Zadel Nays: None An ordinance was presented for first reading that grants a Conditional Use permit to alIow the construction of an unenclosed porch that would encroach no more that five feet (5') r~to the required front yard at 213 S. Edward Street. The Planning and Zoning Commission had recommended approval by a vote of 7-0. Trustee Wilks. seconded by Trustee Zadel. moved to waive the rule requiring two readings of an ordinance. Upon roll call: Motion carried. Ayes: Corcoran. Hoefert. Lohrstorfer Skowror, Wilks. Zadei Nays: None Trustee Wilks. seconded by Trustee Skowron. moved for approval of Ordinance No. 5372: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 213 SOUTH EDWARD STREET Upon roll call: Ayes: Nays: Motion carried. Corcoran. Hoefert, Lohrstorfer. Skowron Wilks. Zadel None PZ-32-03 902 SUMAC LANE PZ-33-03 721 W. BUSSE AVENUE PZ-34-03 318 S. HI-LUSI AVENUE ORD. NO. 5373 PZ-35-03 1105 S, BEECHWOOD DRIVE PZ-25-03 115 S. PINE STREET An ordinance was presented for first reading that grants a variation to locate a shed within the required five-foot (5') setback at 902 Sumac Lane. The Planning and Zoning Commission had recommend approval by a vote of 7-0, The ordinance will be presented for second reading at the October 7 Board meeting An ordinance was presented for first reading that would grant a variation, at 721 W. BusseAvenue, to allow an addition to encroach 2.85 feet into the side yard, resulting in a 4.15-foot setback. The ordinance also proposed an 11.53 encroachment into the rear yard with a 13.47-foot setback, less than the 25-foot setback required by Viltage Code. Director of Community Development William Cooney stated that the petitioners had withdrawn their request for these variations. An ordinance was presented for first reading that would grant a Variation for a home addition to encroach six-feet (6') into the exterior side yard and would grant a Conditional Use permit to allow the construction of a porch in the front yard setback, The subject property is at 318 S. Hi~LusiAvenue, The Planning and Zoning Commission had recommended approval by a vote of 7-0. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried, Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No.5373: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT AND VARIATION FOR PROPERTY LCOATED AT 318 SOUTH HI-LUSl AVENUE Upon roll call: Ayes: Nays: Motion carried, Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None An ordinance was presented for first reading to grant a Conditional Use permit for a circular driveway at 1105 S. Beechwood Drive. Board members expressed concerns as to whether the petitioner's request represented a hardship, as described in the Village Code, or whether the driveway was to be constructed primarily because of the number of cars owned by the family. The ordinance will be presented for second reading at the October 7 Board meeting. An ordinance was presented for first reading that would grant a Conditional Use permit and variation to allow the construction of a parking lot at 115 South Pine Street, property owned by the Village of Mount Prospect. Trustee Wilks, seconded by Trustee Zadel, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer. Skowron, Wilks, Zadel None ORD. NO. 5374 SURPLUS VEHICLE SALE ORD. NO. 5375 2OO4 CDBG FUNDING RES. NO. 41-03 Trustee Hoefert, seconded ~)y Trustee Lohrstoffer moved for approval of Ordinance No. 537'4: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT AND VARIATION FOR PROPERTY LOCATED AT 115 SOUTH PINE STREET Upon roll call: Ayes: Nays: Motion carried. Corcoran Hoefert, Lohrstorfer. Skowron Wilks, Zadel None Trustee Hoefert left the room at this time An ordinance was presented for first reading that would authorize the Village, as a member of the Northwest Munici pal Conference. to participate in a public auction of surplus vehicles, at the Mount Prospect Public Works Facility, 1700 West Central Road on October 11. 2003. Trustee Zadel, seconded by Trustee Skowron. moved to waive the rule requiring two readings of an ordinance. Upon roll call: Motion carried. Ayes: Corcoran. Lohrstorfer Skowron. Wilks, Zadel Nays: None Absent: Hoefert Trustee Zadel. seconded by Trustee Skowron. moved for approval of Ordinance No. 5375: AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN PERSONAL PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT Upon roll call Ayes: Corcoran Nays: None Absent: Hoefert Motion carried, Lohrstorfer. Skowron Wilks Zadel Trustee Hoefert returned. A resolution was presented that establishes the CDBG funding allocations for the 2004 fiscal year. The Community Relation Commission had recommended approval by a vote of 5-0. Trustee Wilks, seconded by Trustee Zadel moved for approval of Resolution No. 41-03: A RESOLUTION APPROVING THE 2004 ACTION PLAN INCLUDING FISCAL YEAR 2004 COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT PROGRAM Upon roll call: Motion carried. Ayes: Corcoran, Hoefert. Lohrstorfer Skowron. Wilks. Zadel Nays: None ILLAGE MANAGER'S REPORT TRUCK PURCHASE(I), LEMAY BUICK PONTIAC TRUCK PURCHASE (5), LEMAY BUICK PONTIAC STATUS REPORT ANY OTHER BUSINESS VILLAGE MANAGER'S REPORT Trustee Hoefert, seconded by Trustee ZadeL moved to approve [he purchase of one ~ ton four-wheel drive pickup truck from LeMay Buick Pontiac GMC, of Kenosha. Wisconsin, in an amount not to exceed $20,600. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None Trustee Hoefert, seconded by Trustee Zadel, moved to approve the purchase of five % ton two-wheel drive pickup trucks with utility bodies from LeMay Buick Pontiac GMC, of Kenosha, Wisconsin, at a total cost not to exceed $139,500. Upon roll call: Ayes: Nays: Motion carried, Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None As a status report, Village Manager Michael Janonis noted that on Saturday, September 27, the rededication of Fire Station 12 on Golf Road, would be held. The Fire Department's (Northwest Highway) annual Open House is scheduled for that same date at 10:00 a.m. ANY OTHER BUSINESS None. CLOSED SESSION CLOSED SESSION At 8:32 p.m., Trustee Hoefert, seconded by Trustee Zadel, moved to meet in Closed Session to discuss the following: PERSONNEL 5 ILCS 120/2 (c) (1) -The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. PERSONNEL 5 ILCS 120/2 (c) (2) - Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes or employees. LITIGATION 5 ILCS 120/2 (c) (11) - Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. RECONVENE RECONVENE The Board reconvened in Open Session at 8:52 p.m. Budget reduction for 2003 and proposed items for 2004 were discussed. ADJOURNMENT ADJOURNMENT At 9:52 p.m.. the September 16, 2003 Village Board meeting was adjourned. Velrna W. Lowe, Village Clerk 6 CALL TO ORDER ROLL CALL MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT October 7, 2003 CALL TO ORDER Mayor Gerald L. Farley called the meeting to order at 7:08 p.m ROLL CALL Present: Mayor Gerald Farley Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Irvana Wilks Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Trustee Hoefert led the audience in reciting the Pledge of Allegiance. INVOCATION MINUTES INVOCATION Mayor Farley gave the invocation. APPROVAL OF MINUTES Approval of the minutes of the regular meeting on September 15 was deferred' they will be presented for approval at the October 21, 2003 Village Board meeting. Trustee Zadel, seconded by Trustee Skowron moved to approve the minutes of the special meeting of Board members held September 23, 2003, Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Skowron, Wilks, Zadel Nays: None Abstain: Lohrstorfer BILLS APPROVE BILLS Mayor Farley stated the next item on the agenda, "VI. APPROVE BILLS", noted by an asterisk indicating it was a Consent Agenda item, would be considered at this time, as it was the only Consent Agenda business item listed. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to approve the bills dated September 30, 2003. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, SkOwron, Wilks, Zadel None MAYOR'S REPORT MAYOR'S Mayor Farley read the following oroclama~ons: REPORT EMPLOYEE RECOGNITION MAYOR PRO TEM APPOINT- MENTS PEDIATRIC CANCER AWARENESS MONTH. October 2003 INTERNATIONAL HISPANIC/LATINO MENTAL HEALTH WEEK October 6-13, 2003: FIRE PREVENTION WEEK October 5-11 2003. presented to Mount Prospect Fire Chief Michael Figolah: DOMESTIC VIOLENCE AWARENESS MONTH, October 2003: NATIONAL COMMUNITY EDUCATION DAY October 10.2003. Police Chief Richard Eddington recognized the following Police De partment employees for their quinquennial anniversaries with the Village (asterisks indicate emoloyees present): Richard L. Draffone* 25 years of service Kenneth R. Lee* 25 Michael J. Semkiu* 20 Alien J. Wilcox 20 Robert Riordan 20 MarkW. Recker 15 Robert Smith 15 Craig D. Charak 15 Steve Burrell* 10 Robert Etchingham 10 Michael Jolie 10 Mark McGuffin 10 Lee Schaps* 10 Joseph Morel 10 Lawrence E. Rosenbarski 05 Ralph M. Evans 05 Brian Floyd 05 Timothy Griffin* 05 Margaret M. Evans 05 Brian Sampson* 05 Lori Leahy, Crossing Guard 05 Andrea Schmidt, Crossing Guard 05 Carol Blondell, Crossing Guard 05 Frank Raus 05 Thomas Hoskinson 05 Ryan Kane 05 Michael Meister 05 Mayor Farley requested the next business ~tem on me agenda, that of appointing a designated Mayor Pro Tern, be deferred to the October 2~ Village Board meeting The following individuals were recommended for appointment to the newly established Downtown Redevelopment Ad Hoc Committee. Phase I1: David Lindgren George K. Busse Tom Zander Jackie Hinaber Tom Lowe Jim Uszler 2 Trustee Zadel, seconded by Trustee Lohrstorfer, moved to approve the appointment of the aforementioned residents to the Downtown Redevelopment Ad Hoc Committee, Phase II. Upon roil call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None CITIZENS TO BE HEARD COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None CONSENT AGENDA CONSENT AGENDA The only Consent Agenda item of business (BILLS) was approved earlier in the meeting. OLD BUSINESS PZ-32-03 902 SUMAC LANE PZ-35-03 1105 S. BEECHWOOD DRIVE NEW BUSINESS PZ-40-03 102 N. FAIRVlEW AVENUE OLD BUSINESS An ordinance was presented for second reading to grant a Variation to locate a sneo within the required setback at 902 Sumac Lane. with Planning and Zoning Commission recommendations of 7-0 for approval. Community Development Director William Cooney stated the petitioner hac requested withdrawal of the request. An ordinance was presented for second reading to grant a Conditional Use permit for a circular driveway at 1105 S. Beechwood Drive. The Planning ano Zoning Commission had voted 7-0 to deny the petitioner's request. Mr. Cooney stated the petitioner's desire to have the case deferred to the October 21 meeting, due to family matters. Trustee Wilks. seconded by Trustee Zadel. moved to defer PZ-35-03 to the October 21 2003 Village Board meeting. Upon roll call: Ayes: Nays: Motion carried. Corcoran. Hoefert. Lohrstorfer Skowron. Wilks Zadel None NEW BUSINESS An ordinance was presented for first reading to allow the construction of an unenclosed porch encroaching within the required front yaro setback at 102 N Fairview Avenue. This request was recommended for approval (7-0), by the Planning and Zoning Commission. Petitioner. Susan Knee satisfactorily addressed questions relative to tl~e construction having already begun, indicating that the porch addition was not of the original plans which were to add on a second floor and a rear addition. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to waive the rule requ~rtn9 two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None ORD. NO. 5376 Trustee Zadel, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5376: PZ-13-03 AMEND CH. 14, OUTDOOR LIGHTING AMEND CH. 18, PARKING RESTRICTIONS ORD. NO. 5377 AMEND CH. 18, MOTORIZED SCOOTERS ORD. NO. 5378 AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 102 NORTH FAIRVIEWAVENUE Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None An ordinance was presented for first reading to amend Sections 14.314 and 14.2219 of Chapter 14 (Zoning) of the Viltage Code, to address outdoor lighting. If approved, the amendments would result in the creation of a new section, "14.314, Outdoor Lighting Regulations." Board members had several concerns relative to the proposed regulations' impact on residential properties. Staff suggested visiting some Village-owned properties and 8oard members' homes, to assess the lighting situations there. This ordinance will be presented for second reading at the October 21, 2003, at which time staff will present their findings. Project Engineer Matt Lawrie presented an ordinance amending Chapter 18 (Traffic) of the Village Code by approving parking restrictions for sections of Dale Avenue, Oak Avenue, and MacArthur Boulevard, near Prospect High School. Trustee Corcoran, seconded by Trustee Zadel, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None Trustee Corcoran, seconded by Trustee Zadel, moved to approve Ordinance No. 5377: AN ORDINANCE AMENDING CHAPTER 18 (TRAFFIC) OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None An ordinance was considered which would amend Chapter 18 (Traffic) of the Vilfage Code by restricting the operation of motorized skateboards (scooters) on public or private streets, or on any public property within the Village. Trustee Hoefert, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer; Skowron, Wilks, Zadel None Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approyal of Ordinance No. 5378: AN ORDINANCE AMENDING CHAPTER (TRAFFIC) OF THE VILLAGE CODE OF MOUNT PROSPECT 4 Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None VILLAGE MANAGER'S REPORT BID RESULTS: SEWER REHAB INSlTUFORM TECHNOLOGIES STATUS REPORT VILLAGE MANAGER'S REPORT The following bid results were presented for the 2003 sewer rehabilitation utilizing the cured-in-place pipe method: BIDDER AMOUNT Insituform Technologies $3'19,244 Visu-Sewer 334,755 George Kennedy 447,505 This year's rehab program will affect portions of N. Main Street, S. Emerson Street, S. Louis Street, S. William Street, S. Elmhurst Road, and Cherrywood Drive. Trustee Hoefert, seconded by Trustee Corcoran, moved to accept the lowest qualified bid from Insituform Technologies, of Lemont, Illinois, at a cost of S319,244. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Motion carried. The following information was disseminated as a status report: Police Chief Eddington and Deputy Chief Dahlberg exhibited a $3500 laser radar gun, which was won by the Department in a recent raffle, as part of the "Click it or Ticket" program: October 11 2003: Coffee with Council, Village Hall; October 18: Welcome New Residents event, Lions Park School; Week of October 26: Sister Cities & Community Band will host Sevres' France band, and a turkey dinner, to acquaint the French visitors with our Thanksgiving custom. Waste haulers' strike will affect 13,300 single-family homes, and 85 multi-family homes within the Village; February 7, 2004: Annual Shining Star awards dinner dance; nomination forms are available. OTHER BUSINESS ANY OTHER BUSINESS Trustee Wilks stated that there was discussion about the appointment of a Mayor Pro Tern among Board members prior to this meeting, and that she was not consulted. She further stated that she would not be present for the October 21,2003 meeting, which is the deferred date for this appointment. CLOSED SESSION CLOSED SESSION At 8:3! p.m. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to convene in Closed Session, to discuss the following: PERSONNEL 5 ILCS t20/2 (c) (1)- The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. ERSONNEL 5 ILCS 120/2 (c) (2) - Collective negotiating matters oetween the ~ublic body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes or employees. Upon roll call: Motion carried. Ayes: Corcoran. Hoefert. Lohrstorfer, Skowron Wilks. Zade Nays: None RECONVENE The Board reconvened n OCen Session at 9:09 e.m.. There was a brief discussion regarding the stree~scape information that was distributed for review prior to the meeting on October 14 There was also discussion regarding the selection process for selecting a Mayor Pro Tern. ADJOURNMENT The meeting was adjourned at 9:18 p.m. Velma W. Lowe Village Clerk I \WIN\MtNUTES~,Oct 7 2003.doc