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HomeMy WebLinkAbout09/15/2011 SCC MinutesMOUNT PROSPECT SISTER CITIES COMMISSION Minutes: September 15,2011 Attendees: Paula Randant, Judy Thorne, John Korn, Skip & Janice Farley, , Rachel Toeppen, Tricia Fusilero, Lorrie Huber, John Sibrava, Mary Ann Sibrava, Irvana Wilks, Dorothy Kucera, and Maura El Metennani, Ed Juracek. Absent: Maura Reschke, Gary Randant, Paul Seils, Mike Karsen, Denise Rano I. The meeting was called to order by Dorothy Kucera at 5:40 PM. II. The minutes of the previous meeting, July 21, 2011 was approved . III. Dorothy Kucera asked for Reports: A) Irvana Wilks, Mayor, reported that she and Dorothy had made some progress on an appointment to fill the unexpired term of Cindy Kiel. Ed Juracek is attending today's meeting to learn more about The Sister Cities Commission and the responsibilities required of commissioners. He and Irvana will discuss his appointment further after today's meeting. Ed's wife, Arlene is a Board of Trustee member. B) Irvana Wilks, Mayor, then reported that the Sister Cities Commission of Mount Prospect has won The Sister City of the Year Award from the Illinois Sister Cities Association. She presented copies of the letter from The Illinois Sister Cities Association President notifying us of the award. The award will be presented at the Illinois Municipal League Annual Meeting at the Chicago Hilton and Towers at approximately 10:15 AM on September 16, 2011. Irvana and Dorothy will accept the award but Commission members were invited to attend the meeting to give support and be recognized for a job well done. A photographer will we attending to take pictures of the event. C) There was a short discussion of protocol for government reimbursements and payments. IV. Sevres Visit 2013 -Paula Randant reported on the Official Visit from Sevres planned for Spring or Summer 2013. The visit is more than 18 months away and currently the committee is not meeting but Paula asked members to be collecting ideas, brochures and information on places they visit that might be something to consider for the Sevres visit. A committee will officially form in January 2012. Some ideas about fund raising and community involvement were discussed. The Village will not be funding the visit so fund raising will commence after the committee begins work. We hope to have business support for the visit. V. Library Video of Sevres Visit 2011 -Mary Ann Sibrava shared the video presentation she had presented to the Mount Prospect Library Board of the Library's part of the Official visit to Sevres. The presentation was extremely well done. VI: Reports: A) French Market- Maura El Metennani reported on the plans for the French Market on September 18, 2011 at the Farmers Market. Maura reported that there were 13 vendors this year. The plans are completed and volunteers assigned to times to work the market. Items have been priced and prepared for our booth as fund raising items and educational items. B) "Tea With Napoleon " - Denise Rano on September 25, 2011. Denise submitted a written report on line that will be attached to the minutes. The event is sold out, volunteers are providing food and decorations for the event. It is a first attempt at a Tea and is being held at Denise Rano's home. It looks to be quite enjoyable and successful. C) Wine Tasting - Maura Reschke, November 10, 2011 at Vino 100. Maura was not able to attend the meeting but plans are proceeding well for the event. D) Scout Exchange follow up- John Sibrava. John reported speaking to Paul Noefert, a Village Trustee and the Director of the Boy Scouts. Information and names and contacts were shared and the individuals and organizations involved will continue in forming a relationship. E) French Trivia Night - Tricia Fusilero. Tricia verified possible dates and February 10, 2012 seemed to be the best date. Tricia will continue working on plans for the event. VI. Discussion : Skip Farley presented a financial receipts and disbursements information sheet. There was some discussion of fund raising for the French Visit in 2013 in particular and the cost. Corporate sponsorship will be looked at as well as other fundraising activities. VII. A motion was made to adjourn the meeting. It was moved and seconded and the meeting was adjourned at 7:15 PM. The next meeting will be November 17,2011 at Village Nall. Respectfully submitted, Commission Member TEA WITH NAPOLEON REPORT SEPTEMBER 15, 2011 In general, all arrangements have been made: Rachel, Dorothy and Paula are bringing finger sandwiches Lorrie is bringing French pastries Denise is providing French pastries, champagne and orange juice for mimosas, tea, use of home, card tables, chairs, chair covers, dinner service, silverware, linens, and a server from Francesca's restaurant for the afternoon. * *If you are bringing food, please bring at least I hour before event or the day before if that's possible. Dorothy is bringing another service and teapot. Paula, Tricia, Lorrie are bringing teapots. "Please bring service and teapots to the French Market. I will be setting up the house days in advance. Suggested program: 2:00 -2:30 Arrival of guests, mimosa service 2:30 -3:00 Napoleon 3:00 -5:00 Tea and food service Napoleon will mingle with guests, answer questions, etc. Door prizes Besides invitations given to commission members, Maura El Metennani has sent out a sister cities newsletter via email that includes the event. There were no responses from the email. List of confirmed guests: Dorothy Kucera Lois Malik Lisa Malik Pat Roland Ms. Roland Paula Randant Mary Jo Thelander Nancy Blase Judy Thorne Tricia Fusilero Rachel Toeppen June Rano Gerry Marturano There are 13 guests. I have room for 22. If you know of anyone else who would be interested, please email me their name. I am setting out place cards, so I will need to type those up.