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HomeMy WebLinkAbout2. VB Minutes 12/04/2012MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT December 4, 2012 CALL TO ORDER Mayor Wilks called the meeting to order at 7:10 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee John Matuszak Trustee Steven Polit Absent: Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Mayor Wilks led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Polit gave the Invocation. MINUTES MINUTES Trustee Korn, seconded by Trustee Juracek, moved to approve the minutes of the regular Village Board meeting held November 20, 2012. Upon roll call: Ayes: Hoefert. Juracek, Korn, Matuszak, Polit Nays: None Abstain: Wilks Motion carried. MAYOR'S REPORT MAYOR'S REPORT A. Resolution: Mayor Wilks presented a Resolution for the Holiday Season. RESOLUTION FOR THE HOLIDAY Trustee Hoefert, seconded by Trustee Polit, moved for approval of Resolution No. 44 -12: SEASON RES 44 -12 "A RESOLUTION FOR THE HOLIDAY SEASON" Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Wilks Nays: None Motion carried. B. Proclamation: "National Drunk and Drugged Driving (3D) Prevention Month," December 2012 NATIONAL DRUNK Mayor Wilks presented the "National Drunk and Drugged Driving (3D) Prevention Month," AND DRUGGED to Police Commander Robert Smith. Commander Smith thanked the Village Board for their DRIVING (3D) support in addressing this important and all too often tragic safety concern. PREVENTION MONTH He stated the apprehension and conviction of impaired drivers is a priority; drivers were reminded that driving while impaired is never acceptable. APPROVE BILLS Before moving on to Item C. under the Mayor's Report Mayor Wilks stated Item V. "APPROVE BILLS" as listed on the Agenda was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." 1 of 9 Minutes of the Regular Meeting of the December 4, 2012 Mayor and Board of Trustees of the Village of Mount Prospect AMEND CHAPTER C. Mayor Wilks presented for a first (1 reading an ordinance amending Chapter 13 (Alcoholic 13 (ALCOHOLIC Liquor) of the Mount Prospect Village Code. LIQUORS) OF THE VILLAGE CODE This ordinance amends the Village Code by decreasing the number of Class "F -3" liquor licenses by one (1) issued to Bogie's Ale House, Inc. d /b /a Bogies Ale House, 303 East Kensington Road. Mayor Wilks stated the deletion follows the closing of Bogies Ale House. Trustee Korn, seconded by Trustee Hoefert, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Polit, moved for approval of Ordinance No. 6040: ORD 6040 AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit Nays: None Motion carried. D. Mayor Wilks presented for a first (1 reading an ordinance amending Chapter 13 (Alcoholic Liquor) of the Mount Prospect Village Code. This ordinance amends the Village Code by decreasing the number of Class "F -3" liquor licenses by one (1) issued to Canta Napoli Ristorante d /b /a Canta Napoli located at 90 East Busse Avenue. Mayor Wilks stated the Village Board approved issuance of a Class "F -3" liquor license to the new owners of Canta Napoli at the November 20, 2012 Village Board meeting. Accordingly, the Class "F -3" liquor license issued to the former owners must be deleted. Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit Nays: None Motion carried. Trustee Polit, seconded by Trustee Matuszak, moved for approval of Ordinance No. 6041: ORD 6041 AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit Nays: None Motion carried. APPOINTMENTS APPOINTMENTS None. 2of9 Minutes of the Regular Meeting of the December 4, 2012 Mayor and Board of Trustees of the Village of Mount Prospect CITIZENS TO BE COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD HEARD Lions Club representatives Mr. Nick Acearenza, Mr. Fred Steinmiller and Mr. Mike Giblin provided an overview of this year's Farmers' Market. [Mr. Jim Calhoun the fourth (4 member of the group that coordinates the Farmers' market was unable to attend.] Mr. Acearenza stated the Farmers' Market raised $17,000; half of the money ($8,500) goes to the Mount Prospect food pantry and the remainder of the money will be donated to various charitable organizations. Ms. Nancy Morgan, Human Services Director accepted the check on behalf of the Village. Mr. Mike Giblin highlighted the special activities featured at this year's market. He indicated the participating farmers donate their left -over perishable food from the market to the Mount Prospect food pantry each week. Mr. Steinmiller stated the Market will enter its thirteenth (13 year next summer; opens June 6, 2013. Under the Lions Club the Market has evolved into what is now recognized as the best Farmers' Market in the area. Ms. Morgan thanked the Lions Club for the generous donation and their continued support of community programs. Mayor Wilks and the Village Board also thanked and recognized the significant contributions of the Lions Club to the community. CONSENT AGENDA CONSENT AGENDA Trustee Hoefert, seconded by Trustee Korn, moved to approve the following business items: APPROVE BILLS 1. Bills dated November 15 — November 28, 2012 2. A RESOLUTION AUTHORIZING THE PAYMENT TO THE MOUNT PROSPECT RES 45 -12 PUBLIC LIBRARY UNDER THE TERMS OF A GROUND LEASE AGREEMENT. 3. A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT RES 46 -12 BETWEEN THE FOREST RIVER FIRE PROTECTION DISTRICT AND THE VILLAGE OF MOUNT PROSPECT RES 47 -12 4. A RESOLUTION FOR IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE RES 48 -12 5. A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE (BLR 14230) WELL 5 DEEP WELL 6. Motion to approve Change Order #1 /Final Change Order for Well 5 Deep Well REHAB VBA 48 -12 Rehabilitation project in an amount not to exceed $40,282. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit Nays: None Motion carried. OLD BUSINESS OLD BUSINESS None. NEW BUSINESS NEW BUSINESS PUBLIC HEARING PUBLIC HEARING Mayor Wilks opened the public hearing to approve a proposed property tax levy for the fiscal year January 1 — December 31, 2012 at 7:40 pm. Notice of the public hearing was published in 2012 PROPERTY The Daily Herald on November 23, 2012. TAX LEVY Finance Director David Erb provided a summary of the proposed 2012 tax levy which included staffs recommendation of a net Village tax levy of $16,477,872; a 3.95% increase from the 2011 tax levy. The Mount Prospect Library Board approved their tax levy request of $10,125,752, a 2.75% increase over the 2011 levy. Mr. Erb stated there are three (3) ordinances related to the 2012 tax levy. Two (2) of the ordinances establish the initial levy of the Village (including the Library) and the Village's special service area. The third (3 rd ) is an abatement ordinance that reduces a portion of the Series 2009C debt service tax levy established by its bond ordinance. 3of9 Minutes of the Regular Meeting of the December 4, 2012 Mayor and Board of Trustees of the Village of Mount Prospect Ordinances: (1) The levy and collection of taxes for the corporate and municipal purposes of the Village of Mount Prospect including the Library for the fiscal year beginning January 1, 2012 and ending December 31, 2012. The Village's 2012 tax rate is expected to increase to $0.978 from the 2011 rate of $0.935. The Library's 2012 tax rate is estimated at $0.597 compared to the 2011 rate of $0.581. To illustrate the tax rate, Mr. Erb stated a home with an EAV of $103,541 (market value of approximately $350,000) in 2012 will pay $953 in taxes to the Village of Mount Prospect and $586 to the Library; a $36 increase in the Village levy and a $16 increase in the Library levy from the levy extended in 2011. (2) Village's Special Service Area No. 5 which helps fund the delivery of Lake Michigan water to the Village's water system. Staff recommend the 2012 tax levy remain the same as the 2011 levy ($1,545,773). (3) Abate part of the taxes levied for corporate and municipal purposes of the Village of Mount Prospect for fiscal year 2012. The abatement ordinance reduces a portion of the Series 2009C debt service tax levy established by it bond ordinance. The abatement is the result of issuing these bonds as Build America Bonds (BAB). The BAB's provide a federal subsidy of 35% of the interest paid on the bonds to the issuer which lowers the overall cost of borrowing. The BAB subsidy for 2012 is $47,258. Mayor Wilks stated as part of the budget process the proposed budget and tax levy have been discussed at previous COW and Finance Commission meetings; a culmination of many months of work. Mayor Wilks stated the proposed 2012 budget includes modest changes; residents recognize the Village Board is very frugal. Mayor Wilks opened the Public Hearing for questions /discussion Trustee Korn questioned the discrepancy in the Library tax levy shown as $10,125,762 in the staff memo dated November 16, 2012 and the draft tax levy ordinance showing the Library tax levy as $10,125,752. Mr. Erb responded there was a typographical error and the lower amount listed in the draft ordinance was the correct figure. Discussion of the Public Hearing ended at 7:48 p.m ABATE A PART OF C. AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR THE TAXES LEVIED CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF FOR CORPORATE MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING AND MUNICIPAL JANUARY 1, 2012 AND ENDING DECEMBER 31, 2012. PURPOSES 2012 4of9 Minutes of the Regular Meeting of the December 4, 2012 Mayor and Board of Trustees of the Village of Mount Prospect The following ordinances were presented for first readings: LEVY AND A. AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION COLLECTION OF OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES TAXES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE CORPORATE AND FISCAL YEAR BEGINNING JANUARY 1, 2012 AND ENDING MUNICIPAL DECEMBER 31, 2012. PURPOSES B. AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF LEVY AND TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE COLLECTION OF AREA NUMBER FIVE OF THE VILLAGE OF MOUNT PROSPECT, TAXES SPECIAL ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2012 SERVICES AREA #5 AND ENDING DECEMBER 31, 2012. ABATE A PART OF C. AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR THE TAXES LEVIED CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF FOR CORPORATE MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING AND MUNICIPAL JANUARY 1, 2012 AND ENDING DECEMBER 31, 2012. PURPOSES 2012 4of9 Minutes of the Regular Meeting of the December 4, 2012 Mayor and Board of Trustees of the Village of Mount Prospect The ordinances will stand for a second (2 reading at the December 18, 2012 Village Board meeting. D. 1 St reading of an Ordinance Adopting an Annual Budget for the Village of Mount Prospect, 2013 ANNUAL Illinois for Fiscal Year Commencing January 1, 2013 and ending December 31, 2013 in Lieu of BUDGET Passage of an Appropriation Ordinance. Mayor Wilks presented for a first (1 st) reading an ordinance to adopt the Village's 2013 annual budget. A Public Hearing for the 2013 Budget will be held at the December 18, 2012 Village Board meeting. Finance Director Dave Erb provided a summary of the 2013 budget; a more detailed overview will be provided at the December 18, 2012 Public Hearing of the 2013 Budget. Village total budget $93,142,048; 2% increase over 2012 budget. Village operating budget $60,198,648; 5% increase over 2012 budget. Library total budget $10,139,456; 2.1 % increase over 2012 budget The General Fund budget as presented is balanced. The proposed budget provides for a 3.95% increase in the property tax levy and a 9.5% water rate increase. Mr. Erb stated the water rate increase takes into account the significant water rate increase imposed by the City of Chicago over the next four years. No other tax or fee increases are proposed. Noting the Public Hearing should have been closed after the reading of the tax levy ordinances Mayor Wilks formally closed the Public Hearing on the tax Levy at 8:02 p.m. Village Manager Janonis stated the gross rate increase from Chicago is 15 %. The Village was able to hold the increase to 9.5% because the Village Board has maintained regular incremental increases. Other municipalities affected by the rate increase must pass on the full 15% increase to their residents. Village Board Comments -Good residents are aware of budget figures — thanked local media. -Water rate increase — not by choice of the Village; City of Chicago passed on increased costs to municipalities. -Village Board conservative on spending. -Budget and budget process transparent. Village Board encourages public participation. -Water system is a monopoly from City of Chicago. -"Favored Nation Clause" - same rate increase passed onto Chicago residents -Village has kept up revenues for maintenance /improvements of its water system; now we must help pay for Chicago's. -Overall residents know Village Board is fiscally conservative; sound fiscal policies /practices. -Not too much to cut from budget other than services. -The fact the Village can absorb the Chicago 15% water rate increase with a 9.5% to residents is a testament to fiscally sound management team (Village Board) ■A few years ago — 0% increase cost 32 people their jobs; police and fire cannot withstand further cuts. In response to Village Board comment/questions Mr. Erb provided the following: -All departments have good approach to budget. -Average increase to homeowner is $36; based on home with $350,000 market value. Mayor Wilks stated that while the Village's budget is approved by ordinance the Village Board can request separate discussion of any item in the budget. Mayor Wilks read the ordinance to approve the 2013 Village Budget; the ordinance will be held for a second reading at the December 18, 2012 Public Hearing. 5of9 Minutes of the Regular Meeting of the December 4, 2012 Mayor and Board of Trustees of the Village of Mount Prospect D. AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR FISCAL YEAR COMMENCING JANUARY 1, 2013 AND ENDING DECEMBER 31, 2013 IN LIEU OF PASSAGE OF AN APPROPRIATIONS ORDINANCE GENERAL E. 1 St reading of an Ordinance Providing for the Issue of a General Obligation Installment OBLIGATION Note, Series 23012 to Pay the Costs of Flood Control Projects. INSTALLMENT NOTE, FLOOD Mayor Wilks presented for a first (1 reading an ordinance providing for the issue of a General CONTROL Obligation Installment Note, Series 23012 to pay the costs of Flood Control Projects. PROJECTS Finance Director Dave Erb presented background information and staff recommendation for funding of the various projects flood control projects. The 2011 Comprehensive Stormwater study presented to the Village Board in April of 2012 included several recommendations for addressing the recurring flood problems; solutions included both public and private sector improvements. At the request of the Village Board the Finance Commission identified and evaluated sources of funding for the recommended improvements. In addition staff devised a funding mechanism to support initial construction of approximately $2.5 million of the public sector improvements. The Village Board authorized staff to move forward with a Request for Proposal (RFP) to solicit rates for the issuance of short -term installment notes to be paid from the current '/4 cent home rule sales tax dedicated for flood control. Mr. Erb noted funding of the flood control projects will not appear on the property tax levy. Mr. Erb provided an overview of the RFP process and results as well as the advantages for utilizing installment note financing rather than issuing GO Bonds for short -term borrowings. The Village sent the RFP to eight (8) banks; five (5) responded. Based on the quotes submitted staff recommend the fixed rate option from Mount Prospect State Bank; fixed rate of 0.91%; lowest fixed /variable rate submitted. Staff recommend the Village Board adopt the ordinance approving the sale of $2,500,000 in short -term notes to Mount Prospect State Bank at a fixed interest rate of 0.91 %. As staff would like to complete the financing by the end of the year, Mr. Erb requested waiver of the rule requiring two (2) readings of an ordinance. Mayor Wilks stated the proposed funding for the flood control projects demonstrate wise management of the Village's debt; funding of the flood control projects are important. Mayor Wilks also noted it was good financing for the projects stayed in the Village. Village Board Comments -Concur with comments regarding Village's fiscally sound management of debt. -Financing of flood control projects — very sound and appropriate debt management policy. -Incredible fixed rate -Project Village needs to accomplish; responsibility to residents /quality of life. -Not glad to take on debt but if the Village needs to — it should be to improve quality of life. -First step in moving to resolution was full assessment of flooding issues - Village now able to move to improvement phase; 4 -5 year project. Public Works Director Sean Dorsey provided the following in response to Village Board comments /questions: -Flood control projects — 25 year protection; realistic within Village's capacity. -Storm sewers in N.E. section of Village included in projects. -Village mapped out all residents who reported flooding (2011); areas were inspected — identified areas that needed to be addressed. Trustee Hoefert, seconded by Trustee Juracek, moved to waive the rule requiring two (2) readings of an ordinance: 6of9 Minutes of the Regular Meeting of the December 4, 2012 Mayor and Board of Trustees of the Village of Mount Prospect Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit Nays: None Motion carried. Trustee Korn, seconded by Trustee Hoefert, moved for approval of Ordinance No. 6042: AN ORDINANCE PROVIDING FOR THE ISSUE OF A GENERAL ORD 6042 OBLIGATION INSTALLMENT NOTE, SERIES 2012 TO PAY THE COSTS OF FLOOD CONTROL PROJECTS Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit Nays: None Motion carried. Items F. — I. were approved under the Consent Agenda. MANAGER'S VILLAGE MANAGER'S REPORT REPORT A. Authorization for purchase of 750KW Standby Emergency Generator at Booster Station 17 1. Motion to reject all bids for 750KW Standby Emergency Generator. 2. Motion to authorize staff to purchase 750 KW Standby Emergency Generator through National Joint Power Alliance joint purchasing agreement in an amount not to exceed $300,760. Public Works Director Sean Dorsey provided background information and staff recommendations. Mr. Dorsey stated in the capital improvements program (CIP) funds have been requested to purchase and install diesel powered emergency generators of the Village's deep wells and booster pumping stations. The deep wells are the Village's emergency water source in the event flow from the Northwest Suburban Municipal Joint Action Water Agency (NSMJAWA) is disrupted. Generators installed as part of the program are designed to power the entire booster station facility. Currently, diesel engineers are installed at Booster Stations 5 and 16; both are Caterpillar 750KW. In total, staff propose to purchase and install generators at Booster Stations 17 in 2013 and 11 in 2014; due to the small size of Station 4 and space constraints a generator will not be installed at that location. In August of this year Public Works staff received only one (1) bid for the proposed purchase of an emergency generator for Booster Station 17; thirteen bid packets were distributed. In review the sole bid from Patten Power Systems satisfied bid specifications and proposed similar equipment to what exists at Booster Stations 5 and 6. However, staff were concerned the cost of the generator was cost prohibitive; consulting engineer's estimate was $325,000. As an alternative, staff investigated opportunities to purchase the generator via a joint purchasing agreement that satisfied the Village's public bidding requirements. The Village obtained a quote for the generator from the National Joint Powers Alliance (NJPA) in the amount of $300,760; NJPA has a cooperative joint purchasing arrangement for electric generators. Staff recommend the Village Board 1) reject all bids to supply the 750KW standby emergency generator at Booster Station 17 and 2) authorize staff to purchase one (1) standby emergency generator through the National Joint Power Alliance joint purchasing agreement in an amount not to exceed $300,760. This agreement satisfies the Village's bidding requirements and presents an opportunity to realize a $47,240 (14 %) savings over the competitively bid price. Village Board Comments -Recognized Public Works for research of generator and pricing; great pricing. ■$40,000 savings to Village; fine example of staff fiscal responsibility. -Emergency preparedness is critical; water basic need of life. 7of9 Minutes of the Regular Meeting of the December 4, 2012 Mayor and Board of Trustees of the Village of Mount Prospect Trustee Hoefert, seconded by Trustee Juracek, moved for approval to reject all bids for 750KW Standby Emergency Generator. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Matuszak, moved for approval to authorize staff to purchase 750 KW Standby Emergency Generator through National Joint Power Alliance joint purchasing agreement in an amount not to exceed $300,760. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit Nays: None Motion carried. Item B. was approved under the Consent Agenda. C. Status Village Manager Janonis announced the following items of business: -Coffee with Council — December 8 9 — 11 a.m. Village Hall Community Room -Committee of the Whole Meeting - December 11 Cancelled -Committee of the Whole Meeting - December 25 Cancelled -Village Board Meeting - December 18 Budget Public Hearing -Village Board Meeting - January 1, 2013 Cancelled OTHER BUSINESS OTHER BUSINESS Village Clerk Lisa Angell provided updated information regarding the filing of candidate's petition for the April 9, 2013 Consolidated Election. The filing period has been extended from December 17 —24 th to December 17 —26 th . The objection period is from December 27, 2012 — January 3, 2013. Filing for the office of Village President, Village Trustee and Library Trustee is in the Village Clerk's Office. Information is on the Village's website. Trustee Korn encouraged residents to become blood donors. In appreciation to donors — pizza and cake will be served at this Thursday's blood drive in the Village Hall Community Room. (The blood drive is conducted the first Thursday of every month at Village Hall.) Trustee Korn thanked everyone for their donations to the Food Pantry but also reminded the community the pantry is in need of donations year round. Noting the $40,000 the Public Works Department saved residents, Trustee Hoefert suggested the media share this important savings with the community. He also suggested articles about how staff work to save Village money be included in the Newsletter. Public Works Director responded to questions from Trustee Hoefert with the following: -cherry picker at water tank being used by contractors replacing equipment; cell tower contractors. -Quality of road work "improvements" on Busse Road — Cook County owns and maintains. Cook County not planning to do any more to improve road work. Trustee Hoefert stated residents should know the Village is not responsible for the poor quality of work; work not up to Village standards. ADJOURN ADJOURN There being no further business to discuss Mayor Wilks asked for a motion to adjourn. 8of9 Minutes of the Regular Meeting of the December 4, 2012 Mayor and Board of Trustees of the Village of Mount Prospect Trustee Juracek, seconded by Trustee Polit, moved to adjourn the meeting. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit Nays: None Motion carried. The December 4, 2012 Village Board meeting adjourned at 9:00 p.m. M. Lisa Angell Village Clerk 9of9 Minutes of the Regular Meeting of the December 4, 2012 Mayor and Board of Trustees of the Village of Mount Prospect