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HomeMy WebLinkAbout2. DRAFT MINUTES 6/10 & 6/17/03MINUTES OF THE SPECIAL VILLAGE BOARD MEETING OF THE VILLAGE OF MOUNT PROSPECT MOUNT PROSPECT VILLAGE HALL '100 SOUTH EMERSON STREET SECOND FLOOR CONFERENCE ROOM JUNE 10, 2003 CALL TO ORDER ROLL CALL PARKING DECK TOUR COLOR SCHEMES FOR VILLAGE HALL CALL TO ORDER The meeting was called to order at 6:15 p.m. ROLL CALL Present upon tell call: Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Michael Zadel Absent from the meeting: Mayor Gerald L. Fadey Trustee Timothy Corcoran Trustee Irvana Wilks Also present: Village Manager Michael Janonis Assistant Village Manager David Strahl Kevin Kemp, DLK Architects Charlie Friedlander, DLK Architects TOUR OF VILLAGE PARKING DECK SITE The Village Board toured the Parking Deck site with staff and architects including General Contractor representative Dan Polfuss from W.B. Olson. There was general discussion regarding the overall proposed painting scheme for the Deck. It was confirmed with the Village Board that the overall interior of the Deck will be painted white with areas that abut masonry brick to be painted in a brick-like color. After the initial painting is completed, a spot check will be undertaken to determine other areas that may need to be painted to match the brick. It was also noted that the north wall facing the Library will be painted in a brick color. DISCUSS COLOR SCHEMES FOR VILLAGE HALL The group returned to the Second Floor Conference Room of the Village Hall to discuss the overall color scheme as proposed by DLK Architecture. Kevin Kemp stated that everything suggested is within budget and provided a presentation of the various schemes and projected locations throughout the building. He suggested a LK PROPOSED ADDITIONAL FEES ADJOURNMENT specific carpet color pattern per floor. There was also discussion whether Corian countertops for public areas could be considered as part of the existing budget to which DLK was going to investigate the possible additional costs for such countertops. DISCUSSION OF ADDITIONAL FEES PROPOSED BY DLK Kevin Kemp of DLK proposed that the architectural process to date has incurred an additional $181,000. These fees are primarily related to reimbursable expenses generated through value engineering of the Parking Deck and Village Hall to date. He also felt that a contingency of no more than $60,000 could be considered for additional expenses that may occur during the Village Hall construction process related to value engineering. General consensus of the Village Board was to accept the additional fees as part of the overall contract price for the construction of the Village Hall. ADJOURNMENT There being no other business considered at the Special meeting, Trustee Zadel made a Motion and Seconded by Trustee Skowrcn to adjourn the meeting. Upon roll call: Motion carried. Ayes: Hoefert, Lohrstorfer, Skowron, Zadel Nays: None The meeting was adjourned at 9:08 p.m. David Strahl Assistant Village Manager CALL TO ORDER ROLL CALL MAYOR PRO TEM PLEDGE INVOCATION MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT May 20, 2003 CALL TO ORDER Village Clerk Velma Lowe called the meeting to order at 7:05 p.m. ROLL CALL Present: Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Irvana Wilks Trustee Michael Zadel Absent: Trustee Timothy Corcoran Mayor Gerald Farley With the absence of Mayor Farley, Clerk Lowe asked for nominations for Mayor Pro Tem. Trustee Hoefert, seconded by Trustee Zadel, moved to elect Trustee Wilks as Mayor Pro Tern. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None PLEDGE OF ALLEGIANCE Trustee Zadel led the Pledge of Allegiance. INVOCATION Trustee Zadel gave the invocation. MINUTES APPROVAL OF MINUTES Trustee Lohrstorfer, seconded by Trustee Skowron, moved to approve the minutes of the regular meeting held June 3, 2003. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. BILLS, FINANCIAL REPORT MAYOR'S REPORT YOUTH COMMISSION ANNUAL REPORT APPROVE BILLS & FINANCIAL REPORT Mayor Pro Tem Wilks stated that an asterisk noted the next item on the agenda, "APPROVE BILLS", and that all items further listed in that manner would be considered with one vote under as "IX. CONSENT AGENDA." MAYOR'S REPORT Representing the Mount Prospect Youth Commission, Sarah Corcoran and Kelly Snodgrass gave the annual report for the Commission. Village Manager Michael Janonis reported that the Village and the City of Des Plaines are still discussing an intergovernmental agreement for the youth of both places to share a recreational center. APPOINTMENTS CITIZENS TO BE HEARD CONSENT AGENDA BILLS FINANCIAL REPORT There were no appointments to boards or commissions. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD George Clowes, 604 S. Elm Street, expressed his dissatisfaction with the Board's recent recommendations and decisions for its long-range financial plan. Additionally, he was complimentary of the Village's website and easy accessibility to the board meeting agendas and information. CONSENT AGENDA Trustee Lohrstorfer, seconded by Trustee Skowron, moved for approval of the following business items: Bills, dated June 11,2003 Financial Report, dated January 1-May 31, 2003 Upon tell call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None OLD BUSINESS NEW BUSINESS AMEND FIRE PREVENTION CODE (INTL. BLDG. CODE) ORD. NO. 5338 AMEND CHAPTERS 18, 19, 21, & 23 (INTL. BLDG. CODE) OLD BUSINESS There was no unfinished/old business for discussion. NEW BUSINESS An ordinance was presented for first reading to amend Chapter 24 (Fire Prevention) of the Village Code by updating sections to reflect recent changes to the 2000 International Building Code. Trustee Hoefert, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. HoefeA, Lohrstorfer, Skowron, Zadel None Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5338: AN ORDINANCE AMENDING CHAPTER 24 (FIRE PREVENTION) OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None An ordinance was presented for first reading to amend the following chapters of the Village Code: Chapter 18 (Traffic) Chapter 19 (Health Regulations) Chapter 21 (Building) Chapter 23 (Offenses and Miscellaneous Regulations). Approved amendments to those chapters will reflect recent changes to the 2000 International Building Code. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two readings of an ordinance. ORD. NO. 5339 AMEND TRAFFIC CODE, EVNCYPRESS STOPSIGN ORD. NO. 5340 MANAGER'S REPORT NWMC FUEL PURCHASE TEXOR PETROLEUM CO. NWMC CRACK- SEALING BID Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5339: AN ORDINANCE AMENDING CHAPTERS 18, 19, 21 AND 23 OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Nays: Motion carried. Hoefert, LohrStorfer, Skowron, Zadel None Upon recommendation by the Mount Prospect Safety Commission, an ordinance was presented for first reading for the installation of a STOP sign at the intersection of Eva Lane and Cypress Drive, near Robert Frost School. Project Engineer Matthew Lawrie explained that while the Village Board would consider approval of the proposed STOP sign at this time, this intersection is near a school and the Safety Commission has made certain recommendations relative to improving traffic there. The school has indicated those recommendations would probably be implemented in the upcoming school year. Trustee Lohrstorfer, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None Trustee Lohrstorfer, seconded by Trustee Skowron, moved for approval of Ordinance No. 5340: AN ORDINANCE AMENDING ARTICLE XX OF CHAPTER 18 ENTITLED 'TRAFFIC CODE' OF THE VILLAGE CODE OF MOUNT PRosPECT Upon roll call: Ayes: Nays: Motion carried. Hoefert, LohrstOrfer, Skowron, Zadel None VILLAGE MANAGER'S REPORT The Board considered the extension of a fuel contract with Texor Petroleum Company, as part of the Northwest Municipal Conference (NWMC) Suburban Purchasing Cooperative (SPC). The current contract was in effect until June 5, 2003, and the new one would be in effect from June 18, 2003 through June 5, 2004. It was noted that the cost of fuel per gallon would vary according to market conditions (Fuel bid worksheet filed with official minutes). Trustee Hoefert, seconded by Trustee Zadel, moved to accept the NWMC/SPC 2003-2004 fuel contract with Texor Petroleum Company, Riverside, Illinois, in an amount not to exceed $125,450. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None The Board received a request to accept the Northwest Municipal Conference competitive bid award for a roadway crack-sealing bid, in an amount not to exceed $51,610. EHM PAVEMENT Trustee Lohrstorfer, seconded by Trustee Skowron, moved to accept the NWMC roadway crack-sealing bid from Behm Pavement in an amount not to exceed $51,610. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None OTHER BUSINESS ADJOURNMENT ANY OTHER BUSINESS Village Manager Janonis noted the upcoming Lions Club carnival, July 2-5, and the Farmers Market at the train station parking lot on Sundays through October. Traffic Engineer Matt Lawrie, at the request of Trustee Hoefert, provided an update on the traffic signal situation downtown. Mr. Lawrie indicated that he is communicating with IDOT in trying to get the signals coordinated so as to prevent vehicles from being stacked, creating safety hazards. ADJOURNMENT Trustee Hoefert, seconded by Trustee Zadel, moved to adjourn the June 17, 2003 Village Board meeting, at 8:20 p.m. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None Velma W. Lowe Village Clerk I:~WIN~MINUTES~June 17, 2003,Mayor absent.doc