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HomeMy WebLinkAbout10/23/2012 COW MinutesCOMMITTEE OF THE WHOLE MINUTES October 23, 2012 CALL TO ORDER — ROLL CALL The meeting was called to order at 7:07 p.m. in the Village Board Room of the Village Hall, 50 South Emerson Street, Mount Prospect, Illinois by Mayor Irvana Wilks. Trustees present included Paul Hoefert, John Korn, Arlene Juracek, John Matuszak, Steven Polit and Michael Zadel. Staff present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Finance Director David Erb, Deputy Finance Director Lynn Jarog, Police Chief Michael Semkiu, Deputy Police Chief Timothy Janowick, Deputy Police Chief John Wagner, Police Commander Mike Eterno, Police Sergeant Timothy Griffin, Deputy Community Development Director Brian Simmons, Human Services Director Nancy Morgan and Deputy Human Services Director Jan Abernethy. DEFERRAL OF MINUTES FOR COMMITTEE THE WHOLE MEETING OF OCTOBER 9, 2012 Motion made by Trustee Polit second by Trustee Korn to defer the minutes until November 13, 2012. Motion was approved. III. CITIZENS TO BE HEARD None IV. 2013 BUDGET DISCUSSION: Finance Director David Erb provided a general summary of the 2012 Budget to date and the 2013 projected budget. He stated revenues are projected to be 2% below the 2012 amended budget and projected expenses are approximately 0.8% below the amended budget. He stated the General Fund is projected to have a surplus of $293,000 at the end of 2012 therefore the projected fund balance as of 12/31 2012 is expected to be approximately 25.04 %. He stated this amount is approximately at the benchmark policy level of 25 %. He stated the 2013 Budget as presented is 3.4% above the 2012 budget. The operating budget shows an increase for the first time in two years of 5.9 %. He said the General Fund as presented is balanced after an initial deficit of $900,000. The proposed Property Tax Levy is projected to increase at 3.9% with a total budget increase of 3.4 %. He stated the 2014 projected budget shows an increase of 11.5% is made up primarily of deferred Items from the past several years. There was also a General Fund deficit projected of $323,000 based on revenue projected to increase only 3% compared with expenditure increases projected 3.7 %. A projected Property Tax Levy in 2014 is expected to increase 4.72 %. HUMAN SERVICES DEPARTMENT BUDGET Human Services Director Nancy Morgan presented the budget for the Human Services Department. She stated her Department is focused on providing services to at -risk residents and the services have continued to grow over these difficult economic times. She also stated that the expansion of the Community Connections Center is almost complete which will allow additional services to be provided to at -risk residents. She stated her budget shows only a very modest increase from the previous year and should be considered as a maintenance budget. The only increases that are shown relate to personnel and benefit costs. Committee of the Whole Page 1 of 2 10/23/12 COMMUNITY DEVELOPMENT DEPARTMENT BUDGET Deputy Community Development Director Brian Simmons provided a summary of the Community Development Budget highlighting the accomplishments of the past year. Among those accomplishments was the annexation on the south side of Mount Prospect, implementation of ERP software, the approval of the regional bike plan, and the recommendations of the housing collaborative. He stated building permit activity remains steady and the contracted building inspections have been extremely successful in shortening the notice time before this inspection can occur when requested by residents. He stated the department budget shows a 3.36% increase which is basically related to personnel and benefit expenses. He stated one of the initiatives that the department is undertaking is electronic the submittal of complaints via the Village website. POLICE DEPARTMENT BUDGET Police Chief Michael Semkiu provided an overview of the Police Department activities for the past year. He also provided a summary of the grants that the department received in addition to a summary of the seizure funds balance. He said the department budget shows an increase of 3.4% from 2012 to 2013 the primary reason for this is the increase in personnel and benefit costs. He is requesting the startup of the Crime Prevention Unit. The Crime Prevention Officer will take over press relations, social media and community outreach efforts including the Community Connections Center. He stated there would be no increased cost for the Crime Prevention Officer due to the funds being redirected from an officer that is currently on extended military leave for which the Village is not paying his salary while he is deployed. He also provided an overview of departmental challenges regarding the generational differences of personnel management and residents. He also stated that the cash for gold businesses have to be monitored to ensure they are not a conduit for disposal of stolen property. He stated the department is instituting a power shift starting in 2013 to increase coverage on the street without increasing manstaff. V. MANAGER'S REPORT Village Manager Michael Janonis informed the Board of several upcoming events: • October 27 the Randhurst 50th birthday party. • October 30 is a fifth Tuesday therefore there will be no meeting. • November 7 is the next board meeting due to the election on November 6. • November 13 will be the next Committee the Whole meeting. • November 21 will be a tree lighting ceremony at the Keystone Plaza at Village Hall. VI. ANY OTHER BUSINESS None VII. ADJOURNMENT Meeting adjourned at 9:15 p.m. DAVID STRAHL Assistant Village Manager Committee of the Whole Page 2 of 2 H: \VILM \Cow\2012 \Minutes \Cow Minutes 10- 23- 12.dOCx