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HomeMy WebLinkAbout05/22/2003 FC minutes RAFT FINANCE COMMISSION ~¥IINUTES OF THE MEETING MAY 22, 2003 POLICE/FIRE BUILDING DRAFT I. CALL TO ORDER The meeting was called to order at 7:00 p.m. Those present included Chairman John Korn and Commissioners Charles Bennett, Vince Grochocinski and Ann Smilanic. Also present were Village Manager Michael Janonis, Director of Human Services Nancy Morgan, Deputy Director of Human Services Jan Abernathy, Chief of Police Richard Eddington, Deputy Police Chief of Administration Ron Richardson, Fire Chief Mike Figolah, Deputy Fire Chief John Malcolm, Fire Marshall Paul Valentine, Deputy Director of Community Development Mike Jacobs, Director of Public Works Glen Andler, Deputy Director of Public Works Sean Dorsey, Deputy Director of Finance Carol Widmer and Finance Administrative Assistant Lisa Burkemper. Commissioner George Busse was present until 7: I0, Commissioner Ann Hull was present from 8:00 till 9:00 and Commissioner Tom Pekras was absent. ti. APPROVAL OF MINUTES Chairman John Korn began the meeting by wishing Commissioner George Busse luck and thanking him for his years of service as a commission member. Commissioner George Busse thanked the Finance Commission and stated he enjoyed working with them. Commissioner Busse also stated that he enjoyed working with the Village's staff and that the staff works well together to provide quality services for the residents of Mount Prospect. Lastly, Commissioner Busse said that the Finance Commission should continue its relevant work and independence. Village Manager Michael Janonis also thanked Commissioner George Busse for his years of service as a commission member. Commissioner Ann Smilanic motioned to approve the minutes of April 10, 2003 as amended. Commissioner Vince Grochocinski seconded the motion and the minutes were accepted as amended. III. HUMAN SERVICES - PRE-BUDGET DISCUSSION Director of Human Services Nancy Morgan began her discussion by highlighting the most pressing internal issues faced by the department. Among them is coping with the loss of the department's nurse. Ms. Morgan also mentioned the department's compliance with the new HIPAA policies and the Village's Privacy Policies as pressing issues. Chairman John Korn asked if the department had any other bilingual staff since losing the Village Nurse. Ms. Morgan stated the department has one other bilingual employee, Nina Persino, who is a social worker. Chairman John Korn also asked about the department's temporary quarters and if they have encountered problems. Ms. Morgan stated that the space is working out very well; however, the distance between them and Village Hall is a negative. One bonus to being on the north side of town is that the residents of that area can now walk to the facility, therefore they have seen an increase in the number of north side residents. Ms. Morgan sumznarized several external issues the department faces. The majority of the external issues deal with the relocation of the senior center and its activities. F[uman Services is continually monitoring the various programs that have been transferred and makes certain all programs are running smoothly. Human Services is also providing in-service to other village departments. Commissioner Charles Bennett asked if the seniors have lost some of their programs since moving to the temporary locations. Ms. Morgan stated that some groups have lost membership, while some have gained membership. Other groups have temporarily disbanded. IV. POLICE DEPARTMENT - PRE-BUDGET DISCUSSION Chief of Police Richard Eddington provided a brief overview of the internal and external issues the Police Department will be facing in fiscal year 2004. Chief Eddington stated that with the current financial conditions new initiatives would probably have to wait, however they are still important to mention. Some internal issues Chief Eddington mentioned were related to staffing issues, recruitment issues and equipment and training programs. External issues also mentioned were development of a traffic unit, community policing and Hispanic outreach efforts. Commissioner Ann Smilanic asked if the police department thinks the traffic unit should be a higher priority than the Resource Center. Chief Eddington stated that within the department the traffic unit is a bigger issue, but village-wide the Resource Center is a bigger issue. Commissioner Charles Bennett asked if the surrounding communities experience the same traffic related issues as Mount Prospect does. Chief Eddington stated most communities have traffic related problems. V. FIRE DEPARTMENT - PRE-BUDGET DISCUSSION The Fire Department's presentation began with Fire Chief Mike Figolah summarizing several internal and external issues that the department still needs to address. Among them ai'e staffing issues and the relocation/rebuilding of station 14. The department would like to add one. additional person per shift so that the department could bring an engine back to the station downtown. Chief Figolah also detailed several external issues affecting the department. Chief Figolah stated the department is closely watching the number of automatic aid calls, and is trying to keep the number under control. Chief Figolah also mentioned that the department is working hard at finding new grant opportunities. Chairman John Korn asked if the remodeling of the south side station has been completed and how it has turned out. Deputy Chief John Malcolm stated that the remodeling has far exceeded their expectations and that the contractors are finishing items on the final punch sheet. Deputy Malcolm said the department would probably have a re-dedication of the station the end of June. Chairman John Korn asked if the village has received the money for the south side station grant. Chief Figolah stated the village was awarded a total of $550,000 in grant money and to date has received half of the money and is waiting for the other half. Commissioner Vince Grochocinski asked how much money would be needed to relocate the fire mechanics to the public works facility and how the relocation is tied to a new station 14. Village Manager Michael Janonis stated that that it would cost the village roughly $800,000 - $1,000,000 and that the relocation to public works is tied directly to a new station 14. VI. COMMUNITY DEVELOPMENT- PRE-BUDGET DISCUSSION Deputy Director of Community Development Mike Jacobs started by introducing himself to the Finance Commission. Mr. Jacobs then outlined the department's most pressing internal and external issues. Mr. Jacobs mentioned that the department would be implementing their new building permit and inspection software and should be on tine in June. Mr. Jacobs also mentioned that the department currently has two vacant positions that will not be filled until the hiring freeze is lifted. Mr. Jacobs further stated that the department is continuing to coordinate the redevelopment in the downtown and continues to address the issue of parking in the downtown area. Chairman John Korn asked how the new loft condominiums are selling. Village Manager Mike Janonis stated that out of the 34 units available 14 units are currently sold. Chairman John Korn also asked about the small triangle of land at Northwest Highway, Busse and Route 83, and the future of development at that site. Village Manager Mike Janonis stated that the Village Board has given some direction to begin research. The Board suggested possibly reconvening the adhoc committee to discuss the area and its potential. Commissioner Charles Bennett stated that he feels the revitalization of Randhurst and other vacant con'u'nercial properties is very important and should be high on the list of priorities. VII. PUBLIC WORKS - PRE-BUDGET DISCUSSION VIII. Director of Public Works Glen Andler began his discussion on the internal issues faced by the Public Works Department. Mr. Andler discussed in detail the increased demands on the department in connection with the downtown redevelopment. Commissioner Charles Bennett asked why the improvements to the train station are still in the budget. Mr. Andler stated that the village is waiting for the final bill from the state. Deputy Director of Public Works Sean Dorsey discussed several of the external issues faced by the department. Among them is the combined sewer inspection and assessment project. Chairman John Korn asked if work has begun on the project yet. Mr. Dorsey stated that the contract was just awarded and the contractor has been sent a notice to proceed. Mr. Dorsey also mentioned that the contract came in at $302,000, which is well below our engineer's estimate of $675,000. FINANCE - PRE-BUDGET DISCUSSION Deputy Director of Finance Carol Widmer began by outlining several of the Finance Department's most pressing internal issues. Ms. Widmer mentioned the continued preparation for compliance with GASB 34. Also mentioned was the conversion to new software for business licensing and the continued preparation associated with the relocation to the new village hall. Deputy Director of Finance Carol Widmer also outlined the Finance Department's most pressing external issue, which is the continued monitoring of the economy and its impact on the village. X, VIt. LAGE MANAGER'S OFFICE - PRE-BUDGET DISC~[)SSION Vitlage Manager Mike Janonis discussed several of the internal issues faced by the Manager's Office. Among them are the focus on the long range financial forecasting, the oversight of the Village Hall construction project and health insurance cost containment implementation. Village Manager Mike Janonis also discussed several of the external issues faced by the Manager's Office. Among them are the continued supervision of the downtown redevelopment, revitalization of Randhurst, the management of traffic within neighborhoods and the economic impact on village revenues. X. CHAIRMAN'S REPORT Chairman John Korn highlighted the topics discussed at the board meetings that have taken place recently. Chairman Korn also mentioned that a new Vice Chairman would have to be appointed since George Busse's term has expired. There was a discussion regarding the CIP meeting scheduled for June 26, 2003. Several of the members would not be available for the meeting and discussed changing the date. Commissioner Ann Smilanic motioned to move the meeting to June 19, 2003. Commissioner Charles Bennett seconded the motion and the motion carried. XI. FINANCE DIRECTOR'S REPORT Deputy Director of Finance Carol Widmer mentioned the 2003 Budget Amendment No. 1. Ms. Widmer stated most of the amendments are for projects that were carried over from the 2002 budget. Approximately $4.5 million in projects were carried over. XII. OTHER BUSINESS There was nothing to report. XIII. NEXT MEETING: JUNE 19, 2003 Commissioner Ann Smilanic motioned to adjourn and Con~nissioner Charles Bennett seconded the motion. The meeting was adjourned at 9:55 p.m. The next meeting will be June 19, 2003. Respectfully submitted, /,~ Lisa Burkemper Administrative Assistant Finance Department 4