HomeMy WebLinkAbout5. MANGERS REPORT 6/17/03INTEROFFICE MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
VILLAGE MANAGER MICHAEL E. JANONIS
VEHICLE/EQUIPMENT SUPERINTENDENT
JUNE 12, 2003
SUBURBAN PURCHASING COOPERATIVE FUEL BID CONTRACT -
CONTRACT AMOUNT NOT TO EXCEED $125,450.00 FOR 2003
Background
Last year, the Village accepted the Northwest Municipal Conference (NWMC)/Suburban
Purchasing Cooperative (SPC) fuel contract extension with Texor Petroleum Company,
Riverside, Illinois. The current contract extension was in effect until June 5, 2003.
Bid Award
On June 4, 2003, we were notified by the NWMC that the SPC fuel bid contract was awarded to
the lowest qualified bidder Texor Petroleum Company, Riverside, Illinois. The cost of fuel per
gallon will vary according to market conditions, as reflected in the Oil Price Information Service
(OPIS) data sheets. Texor Petroleum's bid was for $0.070 over the OPIS Iow cost of fuel for
both #2 diesel and unleaded gasoline, which is $0.021 per gallon above the last contract bid
price. Attached is the 2003/2004 fuel bid work sheet that reflects the 2002/2003 SPC contract
extension pricing ($0.049 over OPIS Iow) and the new 2003/2004 SPC pricing ($0.070 over
OPIS Iow). Also included in the bid was the provision to extend the contract for additional three
years, one year at a time.
Discussion
The NWMC/SPC fuel bid award is in effect from June 6, 2003 to June 5, 2004.
Texor Petroleum Company has been our supplier of fuel for the past six years and has
performed well.
Recommendation
It is my recommendation that the Village accepts the NWMC/SPC fuel contract and execute a
new 2003/2004 fuel contract with Texor Petroleum Company, Riverside, illinois, to be in effect
from June 18, 2003 to June 5, 2004. Funds for this proposed contract are available in the
current 2003 budget and will be in the proposed 2004 budget. Remaining funds available for the
uburban Purchasing Cooperative Fuel Bid Contract
June 12, 2003
Page 2 of 2
2003 budget in the Fire Department Vehicle Maintenance Fuel Account #0014206-570635
($24,000.00) is $14,096.00 on page 202 and in the Public Works Vehicle Maintenance Fuel
Account #6605702-570635($174,591.00) is $111,354.00 on page 283.
I concur with the recommendation.
JG
Attachment
CZ
Director of Public Works Glen R. Andler
Deputy Director of Public Works Sean P. Dorsey
X:kAd ministration\BIDS\RE SU LTS\FuelBid2003.doc
Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
CITY
TO:
FROM:
DATE:
SUBJECT:
JUNE 10, 2003
2003 CRACK SEALING AWARD, NOT TO EXCEED $51,610
BACKGROUND
As part of our preventive street maintenance progam, we annually select those streets for crack
sealing that were paved four or five years prior. At four/five years, the pavement exhibits
transverse and longitudinal cracks that generally span the width and length of the street. We seal
these cracks to prevent further deterioration, thereby extending the life of the pavement. In order
to contain the costs of related services and material for this progam, the Village participates in a
joint annual contract through the Northwest Municipal Conference (NWMC).
Past participation in the NWMC contract has proven to be cost-effective for the Village with
minimal failure of the crack filler. In 2001, we did experience some crack filler failure (due to
the contractor's (Scodeller Construction) use of worn out equipment), but this was subsequently
corrected to the satisfaction of the Village. In other previous years, including last year with SKC
Construction, Inc., all work was done correctly and the material has performed satisfactorily.
BID RESULTS
Two bids were received and evaluated by the NrWMC for the proposed 2003 crack-sealing
contract. Bid results are as folloxvs:
Bidder
Behm Construction
SKC Construction, Inc.
Price per pound *
$1.019
$1.061
* includes a NWMC administrative fee of $.02/Ib.
age two
2003 Crack Sealing Award
June 10, 2003
DISCUSSION
Behm pavement is an IDOT-approved contractor who has worked in Mount Prospect in 1997-
1999, with satisfactory results. Based on IDOT's approval, the NWMC review panel awarded
the contract to Behrn Pavement as the low sugces~ful bidder for the ¢003 crack sealing contract.
Behm's price per pound of installed material reflects an increase of $.05 over the price the
Village paid for last year's program. In the 2002 Crack Sealing Program 6.0 miles of roads were
sealed and this year we estimate 5.9 miles of road sealing will be completed.
Funds for this proposed contract are shown in the current budget on page 221, account code
#0505104-540515, in the amount of $44,990 and on page 225, account code 0015108-540515,
in the amount of $6,620.
RECOMMENDATION
I recommend acceptance of the lowest bid as submitted by Behm Pavement in an amount not to
exceed $51,610.
Paul Bures
Streets and Buildings Superintendent
I COllCUr;
't::./ ::
"Glen R/.. Andler
Director of Public Works
Director of Public Works Glen R. Andler
Deputy Director of Public Works Sean Dorsey
File
X:kAdministration\BIDS\CRCKS LNG 2003 .doc