HomeMy WebLinkAbout11/09/1993 COW agenda COMMITTEE OF THE WHOLE
AGENDA
Meeting Location: Meeting Date and Time:
Mount Prospect Senior Center Tuesday, November 9, 1993
50 South Emerson Street 7:30 P.M.
I. CALL TO ORDER - ROLL CALL
II. ACCEPTANCE OF MINUTES OF OCTOBER 26, 1993
III. CITIZENS TO BE HEARD
IV. DEPARTMENTAL REVIEWS - INSPECTION SERVICES
During the last round of Budget Hearings, it was determined that it would be
beneficial to conduct a series of workshops during which the Village Board could
review the operations of each Village Department and Division.
The review would consist of an overview of the Department's mission, organizational
structure, staffing levels, scope of services, contracting out, use of technology, etc.
Where appropriate, comparative data would be provided to show staffing levels and
scope of services in like communities.
The purpose of the workshops is to provide elected officials and the public with a
better understanding of how the Village operates and provides services. It is also an
opportunity to raise and discuss issues affecting Departmental operations (internal
issues) as well as Village-wide concerns (external issues). This format is designed
to take place away from the "glare" of the annual budget hearings so that the
discussion can focus on operations and issues, and not the bottom line.
It is hoped that the discussion in this forum will then provide the basis for setting the
fiscal parameters that will guide the preparation of the 1994/1995 budget.
Tuesday evening's meeting will focus on the Inspection Services Department.
Appropriate staff will be in attendance to facilitate discussion.
V. PRELIMINARY DISCUSSION - 199411995 BUDGET
During the months of November and December, the Mayor and Board of Trustees
will again engage in detailed discussions of the Village's financial condition. As
identified last year during the Mount Prospect 2000 discussions, the Village is facing
a serious revenue/expenditure imbalance going into the 1994/1995 fiscal year.
Current estimates place the deficit at approximately $1.3 million. Existing fund
balances, while sufficient to cover cash flow needs and emergency situations,
cannot be relied on to help bridge the gap. Revenue increases and/or service
reductions will need to be carefully considered. The results of those discussions will
set the parameters that staff will use to prepare the 1994/1995 Budget.
Tuesday evening's discussion will focus on two (2) revenue sources which, because
of timing issues, must be finalized within the next few weeks in order to meet certain
Statutory and logistical requirements.
1. Vehicle License Fees:
During the Mount Prospect 2000 discussions last year, one of the assumptions
made in projecting future deficit conditions was an increase in Vehicle License fees
from $20 to $30 beginning May 1, 1994. This increase is estimated to generate
approximately $300,000 in new revenues. It was anticipated that approximately two-
thirds of that revenue would be dedicated to road resurfacing and reconstruction
projects; while the remaining one-third would go to help off-set the General Fund
deficit.
The attached memorandum from Mr. Jepson highlights the salient points of this
issue. Appropriate staff will be present to facilitate discussion.
2. 1993 Tax Levy:
Each year, the Village must establish the Property Tax Levy that will provide partial
funding for Village services. The Tax Levy Ordinance must be adopted and on file
with the County Clerk before the end of the calendar year. The Truth in Taxation Act
establishes certain notice and public hearing requirements which the Village must
meet as the Levy is established.
The process will "officially" begin at the November 16, 1993 Village Board meeting
and the attached memo from Mr. Jepson outlines a suggested timeline for meeting
all legal requirements. I would suggest that the Village Board consider designating
the Budget Workshop scheduled for Tuesday, November 30, as a Special Village
Board meeting. In that way, the bulk of the substantive discussion regarding the
Levy can take place in conjunction with the general budget discussion, therefore,
allowing decisions to be made in a cohesive manner. This modified schedule would
still allow the Village to meet the "20 day" requirement for establishing the amount of
the Levy.
Mr. Jepson will be in attendance to review his memorandum and answer your
questions.
VI. MANAGER'S REPORT
Vii. ANY OTHER BUSINESS
Viii. ADJOURNMENT