HomeMy WebLinkAbout2. DRAFT MINUTES 5/6/03CALL
TO ORDER
ROLL CALL
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
April '15, 2003
CALL TO ORDER
Mayor Gerald L. Farley called the meeting to order at 7:12 p.m
ROLL CALL
Present:
Mayor Gerald Farley
Trustee Timothy Corcoran
Trustee Paul Hoefert
Trustee Richard Lohrstorfer
Trustee Michaele Skowron
Trustee Irvana Wilks
Trustee Michael Zadel
PLEDGE
INVOCATION
PLEDGE OF ALLEGIANCE
The Posting of Colors was conducted by the Mount Prospect Police Department Honor
Guard, after which Trustee Corcoran led the audience in reciting the Pledge of
Allegiance.
INVOCATION
Mayor Farley gave the invocation.
MINUTES
APPROVAL OF MINUTES
Trustee Wilks, seconded by Trustee Skowron, moved to approve the minutes of the
regular meeting held April 2, 2003, as amended, with corrections being noted
by Trustee Corcoran and Trustee Skowron
Upon roll call:
Motion carried.
Ayes: Corcoran, Hoefert, Skowron, Wilks, Zadel
Nays: None
Abstain: Lohrstorfer, Zadel
BILLS &
FINANCIAL
REPORT
MAYOR'S
REPORT
APPOINTMENTS
APPROVE BILLS AND FINANCIAL REPORT
Mayor Farley stated the next item on the agenda, "APPROVE BILLS AND FINANCIAL
REPORT", noted by an asterisk would be considered as business item "IX. CONSENT
AGENDA."
MAYOR'S REPORT
The following proclamations were read and presented by Mayor Farley:
· Arbor Day, April 25, 2003
· Earth Day, April 22, 2003
· Municipal Clerks Week, April 27-May 3, 2003
· National Volunteer Week, April 27-May 3, 2002.
There were no appointments to boards or commissions.
CITIZENS TO BE
HEARD COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
None.
CONSENT
AGENDA
CONSENT AGENDA
Trustee Zadel, seconded by Trustee Lohrstorfer, moved to approve the following
business items:
1.
2.
Upon roll call:
Motion carried.
Bills, dated April 9, 2003;
Financial Report, dated January i-March 1,2003;
Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
Nays: None
OLD BUSINESS
NEW
BUSINESS
ELECTION
RESULTS
RES. NO. 23-03
TRUSTEE
REMARKS
OLD BUSINESS
None.
NEW BUSINESS
A resolution was presented stating the results of the April 1,2003 election, in which three
Village Board members (Trustees Skowron, Wilks, Hoefert) and two Mount Prospect
Library Board members 0Nilliam Walters, Judy Klein) were elected (results attached).
Trustee Hoefert, seconded by Trustee Zadel, moved to approve Resolution No. 23-03:
A RESOLUTION DECLARING THE RESULTS OF THE CONSOLIDATED
ELECTION OF THE VILLAGE OF MOUNT PROSPECT HELD APRIL 1,2003
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
None
TRUSTEE REMARKS
Trustees Hoefert, Skowron, and Wilks offered remarks relative to their previous terms
and expressed appreciation for the support they continue to receive from colleagues,
staff, and the community
ADJOURN
SINE DIE
ADJOURN SINE DIE
The Board adjourned sine die at 7:30 p.m.
ADMINISTER
OATHS
ADMINISTER OATHS OF OFFICE TO NEWLY ELECTED OFFICIALS
Village Clerk Velma Lowe administered the oath of office to Trustees Hoefert, Skowron,
and Wilks.
CALL TO
ORDER
CALL TO ORDER
Mayor Gerald Farley called the meeting to order at 7:35 p.m.
ROLL CALL
ROLL CALL
Present:
Mayor Gerald Farley
Trustee Timothy Corcoran
Trustee Paul Hoefert
Trustee Richard Lohrstorfer
Trustee Michaele Skowron
Trustee Irvana Wilks
Trustee Michael Zadel
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MAYOR'S
REPORT
MILITARY
TROOP
SUPPORT
RES. NO. 24-03
GIRL SCOUTS
NEW
BUSINESS
PZ-05-03
121 S.
ELMHURST
AVENUE
ORD. NO. 5326
PZ-48-02
1850 W. GOLF
ROAD
MAYOR'S REPORT
Mayor Farley presented a resolution expressing support of military troops from this area
that are involved in the war in Iraq,
Trustee Hoefert, seconded by Trustee Zadel, moved to approve Resolution No. 24-03:
A RESOLUTION SUPPORTING THE UNITED STATES ARMED FORCES
IN FIGHTING THE WAR ON TERROR AND IN IRAQ
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
None
Copies of the resolution were presented to Bob McKillop, Jack Metcalf, and Marcy and
Dennis Kane; each of the families have sons who have been deployed.
Girl Scouts Megan Garrity and Carissa Coppola addressed the Board with plans to tie
yellow ribbons throughout the Village, as a show of support for our military troops.
NEW BUSINESS
An ordinance was presented for first reading to grant a Conditional Use permit for the
construction of an unenclosed porch at 121 South Elmhurst Avenue. The Planning and
Zoning Commission had recommended approval by a vote of 7-0.
Trustee Wilks, seconded by Trustee Zadel, moved to waive the rule requiring two
readings of an ordinance.
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
None
Trustee Wilks, seconded by Trustee Skowron, moved for approval of Ordinance
No. 5326:
AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR
PROPERTY LOCATED AT 121 SOUTH ELMHURST AVENUE
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
None
The following items were presented relative to property at 1850 West Golf Road:
· 1st reading of AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP
WITH RESPECT TO THE ZONING OF CERTAIN PROPERTY FROM
PO( TO R1 AT 1850 WEST GOLF ROAD
This ordinance rezones the subject property from PO( to R1. The Planning
and Zoning Commission had recommended approval by a vote of 7-0.
· A RESOLUTION APPROVING A FINAL PLAT OF RESUBDIVISION FOR
PROPERTY LOCATED AT 1850 W. GOLF ROAD
This resolution creates three lots of record. The Planning and Zoning
Commission had recommended approval by a vote of 7-0.
· 1st reading of AN ORDINANCE GRANTING AN EXCEPTION TO THE
SUBDIVISION DEVELOPMENT AND SITE IMPROVEMENTS CODE
This ordinance grants an exception to the Subdivision Development
and Site Improvements code in regards to lot depth. The Planning
and Zoning Commission had recommended approval by a vote of 7-0.
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VOMP & MPPL
GROUND
LEASE
RES. NO. 25-03
The petitioner, Frank Chilelli, addressed numerous concerns of Board members, the
majority of which were related to stormwater run-off, and whether it would have a
negative impact of adjacent properties.
With all concerns having been addressed, it was determined that both ordinances would
be presented for second readings at the May 6, 2003 Village Board meeting. With the
resolution being a part of this zoning case, it is also being held for approval at that time.
A resolution was presented to authorize payment to the Mount Prospect Library as part of
a long-term Ground Lease, which provides for the construction of municipal parking deck
on a portion of Library property, at 10 South Emerson Street. The Lease requires a
payment of $1.00 per year as base rent, and the resolution would provide for that
payment along with certification of compliance.
Trustee Skowron, seconded by Trustee Hoefert, moved for approval of Resolution
No. 25-03:
A RESOLUTION AUTHORIZING PAYMENT TO THE MOUNT PROSPECT
PUBLIC LIBRARY UNDER THE TERMS OF THE GROUND LEASE
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
None
VILLAGE
MANAGER'S
REPORT
SCADA
SYSTEM:
SIMPLEX
SYSTEM
CONTROLS
TELEMETRY &
PROCESS
CONTROLS
INDUSTRIAL
CONTROL&
COMPUTER
SYSTEMS
JULIE
MANAGEMENT
SYSTEM:
AMERICAN
COMPUTER &
COMMUNI-
CATIONS, INC.
VILLAGE MANAGER'S REPORT
A request was presented to accept bid results for a water/sewer system supervisory
control and data acquisition (SCADA) system (electrical control panels $181,551;
computer hardware and software $61,914; programming/installation services, $118,528).
Deputy Director of Public Works Sean Dorsey gave a detailed presentation of the SCADA
system, and answered questions from the Board.
Trustee Wilks, seconded by Trustee Zadel, moved for approval to accept the following:
,, Bid of $181,551 from Simplex System Controls, of Bensenville, Illinois, for the
equipment control panels;
· Bid of $61,914 from Telemetry and Process Controls, Stillwater, Minnesota for
the computer hardware and software;
,, Request from Industrial Control and Computer Systems, of Savoy, Illinois, for
completion of the additional design, programming, and installation work.
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
None
The Board received a request to waive the bid requirement and accept proposal for a
computerized JULIE (Joint Utility Locating Information for ExcaVators) Management
System, from American Computer & Communications, Inc. (ACC), for an amount not to
exceed $19,395.
Trustee Hoefert, seconded by Trustee Zadel, moved to accept the above proposal from
ACC of Downers Grove, Illinois, for an amount not to exceed $19,395.
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
None
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UILDING
PERMIT
APPLICATION
SOF'rWARE:
BLACK BEAR
SYSTEMS, INC.
STATUS
REPORT
Information Technology Director Joan Middleton presented a request to purchase
computer programming services to convert existing data from an outdated software
building permit application program to a new program.
Trustee Corcoran, seconded by Trustee Zadel, moved to accept staff's recommendation
for the purchase of a new building permit application software program, for the
Community Development department, from the vendor Black Bear Systems, Inc., for an
amount not to exceed $26,425.
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
None
STATUS REPORT
Village Manager Michael Janonis noted the following dates:
· April 22-Committee of the Whole meeting, discussion of the Village's long range
financial plan
· April 26- Welcome New Residents, 9:00-10:30 a.m., 1000 W. Central Road
Trustee Wilks and Mr. Janonis informed the public that they can submit their comments
via electronic mail for the April 22 COW meeting.
OTHER
BUSINESS
ADJOURN
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
None
ANY OTHER BUSINESS
Trustee Hoefert asked when a sidewalk would be poured on Douglas Avenue, noting that
the roadway has been closed for some time. Mr. Janonis stated that there is a possibility
of the project being presented for approval at the May 6, 2003 Village Board meeting, as
staff is currently communicating with the owner of the two properties there.
Mayor Farley inquired about the number of trees to be removed from property across the
street from the Mount Prospect Library, stating that he was only expecting one to be
removed. Assistant Village Manager answered that at least two trees would be removed,
and possibly as many as four.
ADJOURNMENT
The April 15, 2003 meeting adjourned at 8:52 p.m.
Velma W. Lowe
Village Clerk
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