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HomeMy WebLinkAbout04/26/1994 COW agenda COMMITTEE OF THE WHOLE AGENDA Meeting Location: Meeting Date and Time: Mount Prospect Senior Center Tuesday, April 26, 1994 50 South Emerson Street 7:30 P.M. i. CALL TO ORDER - ROLL CALL II. ACCEPTANCE OF MINUTES OF MARCH 22, 1994 AND MINUTES OF MARCH 29, 1994 iii. CITIZENS TO BE HEARD iV. SOLID WASTE CONTRACT EXTENSION At the April 5 Village Board meeting, a three year contract beginning August 1, 1994 was awarded to Arc Disposal for refuse pick-up within the Village of Mount Prospect. During the discussion leading up to the award of the contract, two issues were briefly discussed but left unresolved. The first was whether the Village should consider extending the three-year contract an additional two years under terms and conditions negotiated between Arc Disposal and Village staff. The second issue centered on the appropriate level of internal control which the Village exercises over Arc to verify sticker counts in a manner which is not overly burdensome to residents (multiple stickers). Since the April 5 meeting, staff has continued to review both items internally and in discussions with representatives with Arc Disposal. The attached material provides: (1) Background identifying various options the Village has with regard to extending the contract for an additional two years and (2) Describes an appropriate internal control scenario that will reasonably ensure Arc's compliance with contract terms while not being overly burdensome to resident users. Appropriate staff will be in attendance to facilitate discussion. V. BOCA PROPERTY MAINTENANCE CODE At the January 25 Committee of the Whole meeting, Village Board members considered a staff recommendation that the Village adopt the BOCA Property Maintenance Code in place of the existing "local" Property Maintenance Code the Village has utilized for well over a decade. The initial recommendation was borne out of an increasing level of frustration being experienced by our Housing Inspectors in their efforts to maintain and upgrade the Village's housing stock. In particular, it was becoming evident that the existing local Property Maintenance Code was not strong enough to gain compliance from several recalcitrant landlords and property managers. The BOCA Property Maintenance Code, as a nationally recognized model Code, takes away numerous loopholes which are currently allowing landlords and property managers to neglect their properties. Village Board members referred the staff recommendation to the Visions Housing Sub-Committee for initial review and comments. Since January, the Housing Sub- Committee has met on three occasions to discuss the Code and related items. Each of the three meetings was well attended by residents, landlords, property managers, elected officials and staff. Discussion was vigorous and at all times positive. It was clear that the common goal of all involved was to improve the quality of the Village's housing stock. The proposed adoption of the BOCA Property Maintenance Code is now ready for final review by the Mayor and Board of Trustees. The package of information you have received includes the existing Code, the BOCA Code with commentary, staff recommended Amendments and Minutes from the three Housing Sub-Committee meetings. There was general agreement that the new Code would be an effective tool in protecting the Village's housing stock. A few minor issues as outlined in the Minutes need to be resolved prior to consideration for final adoption. Village staff will be available to answer questions. Members of the Visions Housing Sub-Committee have been invited to attend Tuesday evening's meeting. VI. SINGLE-FAMILY CONVERSION ORDINANCE During the Village Board's consideration and adoption of the new Zoning Ordinance last year, Trustee Paul Hoefert raised a concern regarding the seeming prevalent existence of single-family homes which had been converted into multiple dwelling units. Issues were raised regarding the legality of such conversions as well as the impact on surrounding properties. Based upon preliminary discussion, staff was directed to prepare a draft Ordinance which would seek to eliminate true second- living quarters that are held out for rental purposes. Board members specifically indicated a desire to exclude from said prohibition less formal "in-law" type living arrangements. Attached is a proposed draft of the requested Ordinance along with a cover memorandum from Planning Director William Cooney. Appropriate staff along with Village Attorney Everette Hill will be in attendance to facilitate discussion. VII. FUTURE COMMITTEE OF THE WHOLE AGENDA ITEMS A growing list of potential Committee of the Whole discussion items has been proposed over the last several months by Board members or staff. Board members have indicated a desire to: (1) Determine the necessity of discussing a particular item; (2)Rank the items in order of importance so that each can be scheduled appropriately and (3) Articulate the scope and nature of the desired discussion for each item so that staff may be better able to prepare material and conduct necessary research. The attached memorandum lists some of those items. It is anticipated that the Board will review each of the items and discuss within the context of the three factors listed above. With appropriate direction, staff can prepare each item for discussion at a future Committee of the Whole meeting. VIII. MANAGER'S REPORT IX. ANY OTHER BUSINESS X. ADJOURNMENT