HomeMy WebLinkAbout11/08/1994 COW agenda PLEASE NOTE: 8:00 P.M. START TIME
COMMITTEE OF THE WHOLE
AGENDA
Meeting Location: Meeting Date and Time:
Mount Prospect Senior Center Tuesday, November 8, 1994
50 South Emerson Street 8:00 P.M.
I. CALL TO ORDER - ROLL CALL
II. ACCEPTANCE OF MIN UTES OF SEPTEMBER 27, 1994 and OCTOBER 11, 1994
III. CITIZENS TO BE HEARD
IV. REVIEW OF FEDERAL CRIME BILL
On September 13, 1994, the Violent Crime Control and Law Enforcement Act of 1994
was signed into law. The "Crime Bill," as it is commonly known, was designed to create
a Federal/Local law enforcement partnership and provided the opportunity to hire
100,000 new Officers under various sub-programs. The Act focuses on encouraging
the implementation or expansion of Community Policing Programs.
With approximately $8 billion in funding available to local law enforcement agencies, it
is important for the Village of Mount Prospect to determine if its long-term best interests
are served by seeking funds under this Program. Categories such as new Police
Officers, overtime and technical assistance, social and educational programs are
offering funds under varying circumstances, time frames and cost-sharing formulas.
Prior to submitting Grant(s) applications, a discussion will need to take place with the
Board to determine what types of programs the Village will pursue, if any. Some
Grants will require matching funds as well as multi-year commitments to hire new Police
Officers. These are decisions that will have long-range budget impacts and must be
agreed upon prior to Grant submittal.
The attached package provides a broad overview of the Crime Bill and its various
Programs. Chief Ronald Pavlock and his staff will be in attendance to facilitate
discussion.
V. VILLAGE FINANCIAL REVIEW
A. Mount Prospect 2000 Update: For the past several years, our Budget process
has been grounded in certain broad policy assumptions that were discussed
and agreed upon during the 1992/1993 Budget year. At that time, the Village
faced a severe financial crisis which had the potential to jeopardize the long-
term prosperity of the Village. Since that time, a series of policy and revenue
decisions have been made by the Village Board that have set a strong course
for the future financial health of the Village. Those decisions have also given us
a strong base from which to focus our attention on the urban issues which
continue to threaten the quality of life in our community. A brief oral recap of
the guiding principles of Mount Prospect 2000 will be presented.
NOTE:ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE
OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE,
SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 100 SOUTH
EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 706/392-6000,
EXTENSION 5327, TDD #708/392-6064.
B. Calendar Year Budqet Cycle: Earlier this year, the Village Board considered a
staff recommendation to switch from a May l-April 30 fiscal year to a calendar
year. A number of advantages were highlighted and the Village Board gave
staff direction to begin the planning process required to make the transition. A
brief recap of the advantages and disadvantages of the change will be
undertaken to reconfirm the Board's desire to proceed with the change. The
attached information package should provide necessary background for the
review.
C. 1994/1995 Six-Month Bud.qet Review: An integral element of the Village's
Budget process is to perform a formal six-month review of Budget transactions
for the current fiscal year. During the review process, each line item in the
Budget is analyzed using six month actual experience and current trends to
develop an estimate for the entire fiscal year. These accounts are then
summarized and added to the beginning fund balances to determine the fund
balances that will be available to start the next Budget year. The six-month
review, thus, is not only an indication of how the Village is doing in the current
year but also it becomes the first step in the next year's Budget cycle. The six-
month review includes all funds of the Village with a special emphasis on the
General Fund because the General Fund contains most of the operating
Departments of the Village and most of the Revenue sources.
Attached is a Report from Finance Director Dave Jepson outlining our Budget
status for fiscal year 1994/1995. Mr. Jepson will be present to discuss his
memorandum and answer any questions you may have.
D. 1994 Tax Levy Ordinance: Each year, the Village must establish the Property
Tax Levy that will provide partial funding for Village services. The Tax Levy
Ordinance must be adopted and on file with the County Clerk before the end of
the calendar year. The Truth-in-Taxation Act establishes notice and public
hearing requirements which the Village must meet as the Levy is established.
The process will "officially" begin at the November 15, 1994 Village Board
meeting. The attached memo from Mr. Jepson provides the background for
discussion on establishing an appropriate Levy amount. Staff's
recommendation is that the Levy be increased by a very modest 2.8%. Our
ability to continue to lessen our reliance on the Property Tax is made possible,
in part, by other Revenue decisions the Board has undertaken and the fact that
overall spending in the General Fund is projected to be approximately 3.85%
during the upcoming transition (eight month) budget.
VI. MANAGER'S REPORT
VII. ANY OTHER BUSINESS
VIII. ADJOURNMENT