HomeMy WebLinkAbout03/25/2003 COW minutesII.
III.
IV.
MINUTES
COMMITTEE OF THE WHOLE
MARCH 25, 2003
CALL TO ORDER
The meebng was called to order at 7:05 p.m by Mayor Gerald Farley, in the Mt
Prospect Park District Community Center, 1000 West Central Road. Present at the
meeting were' Trustees R~chard Lohrstorfer, Michaele Skowron, Irvana W~lks and
M~chael Zadel. Absent from the meebng were: Trustees T~mothy Corcoran and Paul
Hoefert. Staff members present included' V~llage Manager M~chael Janoms, Assistant
Vdlage Manager David Strahl, Commumty Development D~rector W~lham Cooney,
Streets and Buildings Supervisor Paul Bures, V~llage Attorneys Everette H~ll, George
Wagner, Kathy Henn and Lance Malina, V~llage Engineer Jeff Wulbecker and Sohd
Waste Coordinator Lisa Angell.
APPROVAL OF MINUTES
Approval of minutes from March 11, 2003 Mobon was made by Trustee Zadel and
Seconded by Trustee Lohrstorfer. Trustee W~lks pointed out there was a need to ensure
there were higher fees charged if compi~ance was not forthcoming as reflected in the
consensus. M~nutes were approved
CITIZENS TO BE HEARD
None.
OVERVIEW OF CONFLICT OF INTEREST~ OPEN MEETINGS ACT AND FREEDOM
OF INFORMATION ACT
Village Attorney Everette Hill provided an introducbon to the legal team members and
each area of concentrabon that they will be focusing on
Attorney Kathy Henn discussed e-ma,l communications relabng to Freedom of
Informabon and pubhc records. She provided a defimt~on of pubhc records and whether
e-ma~l ~s a pubhc record depends on who prepares the document and whose control ~t
remains under. She stated that there are monitonng systems available for employee e-
mail which many employers have put ~n place. She stated there is no requirement to
d~sclose GIS maps if available and generally, she stated that if a document can found, it
should be considered in the public domain.
There was a general d~scuss~on ,regarding general conversabons between Board
members via e-ma~l. It was pointed out that the Board members should be careful not to
engage ~n extension d,scuss~on via e-ma~l since ~t could logically be considered a pubhc
meeting which would create additional issues
I.
VII.
Attorney Lance Malina prowded mformabon on the Freedom of Information and Open
Meetings Act He provided a summary of pending legislation currently before the
General Assembly. He provided the deflnibon of a pubhc meebng and exceptions that
allow a pubhc body to go into Closed Session. He also d~scussed the topics that are
hm~ted to be placed on the Agenda as part of a pubhc meeting. He d~scussed procedural
detads of calling a Closed Session and the necessary detail to provide notice He
prowded information regarding the hm~t of lit~gabon regarding open meetings and
possible exposure to elected and appointed staff officials. He stated the m~nutes only
need to be a summary of the Closed Session and a semi-annual review and release of
m~nutes from Closed Session is required. He stated that communicating wa e-mail
through a reply by all could potenbally be considered a pubhc meebng and should
assume that e-mail be conmdered pubhc informabon He suggested that the d~scusmons
could take place by responding d~rectly back to the Vdlage Manager and the Manager
consolidate those suggestions and return them back to the Board members for their
information. He also stated that items can be added to the Agenda at a meeting,
however, those items cannot be for final action
Attorneys Buzz Hill, George Wagner and Lance Malina d~scussed various scenarios
for illustrative purposes and varying fact patterns to describe possible conflict of interest,
and provide adwce on addressing these posmble conflicts.
VILLAGE MANAGER'S REPORT
None.
ANY OTHER BUSINESS
Trustee Skowron wanted to invite all the residents to the recently relocated
Representative Carolyn Krause's new office at 200 East Evergreen. The Open House is
on March 29, from 9 30 a.m unb111:30 a m.
ADJOURNMENT
There being no fudher business, the meeting adjourned at 9.40 p m.
Respectfully submitted,
' DAVID STRAHL
Assistant Vdlage Manager
DS/rcc