HomeMy WebLinkAboutRes 22-03 03/18/2003 w
3/03
RESOLUTION NO. 22-03
A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN
THE VILLAGE OF MOUNT PROSPECT AND SPECIAL LEISURE SERVICES FOUNDATION
WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development
Block Grant Program; and
WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect
that the Resource Center for Community Living shall provide a program an "inclusion program" which
allows individuals with special needs to participate in park district programs with their non-disabled
peers.
WHEREAS, the program proposed by the Special Leisure Services Foundation and approved herein,
complies with the requirements of the Department of Housing and Urban Development with respect to
benefiting low/moderate-income persons.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That the Mayor is hereby authorized m sign and the Clerk directed to attest his
signature on an agreement for Community Development Block Grant implementation, which Agreement
is between the Village of Mount Prospect and Special Leisure Services Foundation a copy of which
Agreement is attached hereto and hereby made a part hereof as Exhibit "A".
SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and
approval in the manner provided by the law.
AYES:
NAYS:
ABSENT:
Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
None
Corcoran
PASSED and APPROVED this 18m day of March 2003.
ATTEST:
Kimberly Dewi~Deputy Village Clerk
- Gerald L(Farley, Mayor/.-'/
AGREEMENT
This Agreemem is entered into this day of 2003, by and between the
Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the
"VILLAGE" and Special Leisure Services Foundation. (hereinafter referred to as the
"FOUNDATION") a not-for-profit company.
SECTION I
Statement of Purpose
As a grantee of Community Development Block Grant funds (hereinafter referred to as
CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as
HUD), the VILLAGE elects to contract for services with the FOUNDATION for operation of a
program for Mount Prospect residents with special needs into Park District programs with their non-
disabled peers as outlined in the Scope of Services attached herewith as Exhibit "A".
SECTION II
Amount of the Grant
The VILLAGE does hereby contract for services with the FOUNDATION up to a maximum
of $2,000 to assist Mount Prospect residents with special needs in an inclusion program with their
non-disabled peers. The FOUNDATION agrees to abide by the provisions and regulations of the
1974 Housing and Community Development Act, as amended under which said contract is made,
and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the
provisions of Section III next.
The VILLAGE's contractual obligation as identified in Section I shall be limited to the
maximum amount specified in Section II, to the actual amount invoiced by the FOUNDATION, and
only to the extent such amount is received from HUD for such purposes.
SECTION III
Conditions of Contract
A. Indenmification. The FOUNDATION agrees to indemnify and save and hold harmless the
VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers and
successors from any and all claims, demands, causes of actions, expenses, injuries, losses or damages
of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter,
act, or omission arising out of the failure of the FOUNDATION, or those acting under it, to conform
to the statues, ordinances or other regulations or requirements of any governmental authority, in
connection with the FOUNDATION's performance under this Agreement. The FOUNDATION
agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the
subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully
brought or filed. In case of such a cla'an brought or such an action filed, the VILLAGE agrees that
the FOUNDATION may employ attorneys of its own selection to appear and defend the claim or
action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense
of the FOUNDATION. The FOUNDATION, at its option, shall have the sole authority for the
direction of the defense.
B. Non-discrimination. The FOUNDATION, performing under this Agreement, shall not
discriminate against any worker, employee, or applicant or any member of the public, because of
race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be
limited to the following: employment, upgrading, demotion or transfer, termination, compensation,
selection for trmning including apprenticeship. The FOUNDATION agrees to post in conspicuous
places available to employees and applicants for employment, notices setting forth the provisions of
this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be
applicable with regard to both the FOUNDATION's internal personnel practices and its actions in the
perforn~ance of this Agreement. The FOUNDATION hereby certifies that 1-9 forms are current and
employment verification has been completed regarding all employees. The FOUNDATION agrees
and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to
assure compliance with these provisions, subject to applicable laws and regulations concerning
privacy with reasonable notice to the FOUNDATION.
C. Examination of Records. The FOUNDATION will, at all times, give HUD, the
Comptroller General of the United States, and the VILLAGE, through any authorized representative,
access to, and the right to examine all records, books, papers or documents related to the contract, in
accordance with state and federal law. Said records shall include verification of household income
and information on race or national origin. Eligible households for this program must have incomes
below those noted in Exhibit "C".
D. Filing of Records. The FOUNDATION shall file with the VILLAGE such duplicates of
records covering such activities to be performed in whole or in part, as specified in Exhibit "A".
E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of
the FOUNDATION, provide it with copies of all laws, regulations and orders, including those cited
in this contract, which regulate the operation of the Block Grant funded programs, or which might
otherwise affect the performance of this Agreement. This agreement includes program income
requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the FOUNDATION
and uniform administrative requirements described in section 24 CFR 570.502.
2
SECTION I¥
Compliance with Laws
The FOUNDATION, shall obtain building permits from the Village of Mount Prospect if
necessary and shall at all times observe and comply with all laws, ordinances or regulations of the
Federal, State, County and local government which may in any manner affect the performance of this
Agreement, and the FOUNDATION shall be required to perform all acts under this agreement in the
same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to
perform such acts. Suspension or termination shall occur if the FOUNDATION materially fails to
comply with any term of the award in accordance with 24 CFR 85.44.
SECTION v
Submission to HUD
Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all
necessary documents with HUD and shall comply with all applicable rules and regulations necessary
to facilitate acquisition of funds approved for this program by HUD. The FOUNDATION shall not
file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract,
except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the
VILLAGE or any of its officers or employees.
SECTION VI
Billing and Reporting Arrangements
Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the FOUNDATION
on the following basis:
The VILLAGE shall allocate the $2,000.00 contract amount for the services
stipulated in this Agreement. The FOUNDATION shall submit one invoice every
quarter (3 months) for no more than one-fourth (i/4) of the contract amount. In
addition to the invoices, the FOUNDATION shall submit to the VILLAGE a monthly
status report covering the activities of that month. The following information should
also be included:
Number of Irips taken and number of individuals on each for the reporting
period.
A final report shall accompany the FOUNDATION's final billing. This report will
highlight the accomplishments of the program for the fiscal year, from January 1,
2003 to December 3 l, 2003, and summarize the number of Mount Prospect residents
served. This report is due no later than January 10, 2004.
SECTION VII
Length of Contract
This Agreement shall be valid from January 1, 2003 through December 31,2003 and maybe
terminated by either party upon thirty (30) days written notice. All costs associated with completed
tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation
required under Section VI.
SECTION VIII
Assignments
The FOUNDATION shall not assign the Agreement or any part thereof and the
FOUNDATION shall not transfer or assign any funds or claims due or to become due hereunder
without the prior written approval of the Village Manager. Any transfer or assignment of funds
pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the
FOUNDATION shall be deemed of no force or effect and shall not be binding upon the VILLAGE.
ECTION IX
Notices and Communications
Notices and communications under this Agreement shall be sent registered or certified mail postage
prepared, to the respective parties as follows:
to the VILLAGE
Mr. William J. Cooney, Jr.
Director of Community Development
Village of Mount Prospect
100 South Emerson Street
Mount Prospect, Illinois 60056
to the FOLTNDATION
Mr. Kevin Kendrigan
President
Special Leisure Services Foundation
3000 Central Road, Suite 205
Rolling Meadows, IL 60008
ATTEST:
ATTEST:
~_._~' ~"~'~r-esident/of the Villa{~e B/~
SPECIAL LEISURE SERVICES
FOUNDATION
BY: ~
President
Notary Public
R£Cl~IV£D
APR 0 8 2003
Exhibit A
Special Leisure Services Foundation
Village of Mount Prospect- CDBG Application
Mission Statement
The Special Leisure Services Foundation is operated as a not-for-profit foundation whose major purpose is
to enhance, support and promote quality leisure services for individuals with disabilities in cooperation with
the Northwest Special Recreation Association.
Background
NWSRA provides recreational opportunities for individuals with special needs in 16 northwest suburban
park districts. We serve people of all ages and abilities including: Attention Deficit Disorder, Autism,
Headng Impaired, Physically Impaired, Visually Impaired, Mental Health Needs, Mentally Impaired, Seniors
with Special Needs, etc.
We receive approximately 19,000 registrations annually for the 9,895 participants in our household file.
Proposal
NWSRA was formed in 1973 to provide recreational services to individuals with disabilities. A variety of
recreational programs are offered throughout the year including bowling, swimming lessons, crafts,
cooking, team sports, piano lessons, Special Olympics training, horseback riding, social clubs, and summer
day camps.
The Special Leisure Services Foundation exists to co~npliment the services provided by NWSRA The five
areas that SLSF supports are accessible transportation, general program support, inclusion, scholarships,
and Special Olympics. Funds are raised through events, grants, and donor member donations.
We are asking that Village of Mt. Prospect help support our inclusion program through a grant of $5,000.
When NWSRA began in 1973 its purpose was to offer leisure activities for the disabled population parallel
to park district activities. Funding came from property taxes and registration fees.
The passage of the Americans with Disabilities Act in 1991 gave an individual with a disability the
opportunity to choose - the opportunity to participate in a parallel program provided by a special recreation
association or in an inclusive setting provided by the park district. Prior to the ADA, NWSRA had 2-3
inclusion requests per year. In 2002, we anticipate providing support for 600-700 inclusions and to spend
over $400,000.
NWSRA and SLSF strongly believe that meaningful leisure time is a significant element in the development
of a positive total lifestyle. NWSRA believes in allowing participation in programs to each individual's
higi~est ability level. In some cases, a child may be best served in an NWSRA program, participating with
other children with similar needs. In other cases, a participant would be best served through inclusion into
park district programs with their non-disabled peers.
Inclusive leisure experiences:
· provide positive recreational opportunities
· foster peer and intergenerational relationships
· develop community support and encourage diversity, and
· educate people about the common bonds they share.
NWSRA and SLSF are committed to providing the best possible inclusion experience for residents with
disabilities. NWSRA provides the support and the education components of inclusion and SLSF assists
with the funding. Together, with cooperation from the park districts, we are able to provide a successful
inclusion process for all people involved in the program. This includes the people with disabilities, the
participants without disabilities and the program staff.
Inclusion Process
· An individual with a disability registers for a park district program anJ:t indicates special need on the
registration form.
· The park district then contacts an NWSRA Inclusion Coordinator.
· The Inclusion Coordinator works with the park district, the individual and/or parents, teachers, etc. to
determine the level of support for success in the program (i.e. 1:1 trained staff, sign language
interpreter, adaptive equipment, disability training).
· Inclusion supports are put in place and the individual participates with their non-disabled peers.
· NWSRA staff monitors the program and the support system is evaluated for future needs.
Because each individual is unique, the inclusion support is unique as well. One individual may require
additional staff to help him/her focus or follow direction~, another individual may require adaptive
equipment, and another may need a behavior program.
When a person with a disability registers for a park district program, they pay the same registration fee as
their non-disabled peers. All additional costs related to the inclusion of an individual with a special
need are provided by SLSF.
Examples of Inclusion Costs:
A child with autism registers for a park district pre-school program:
Program: Mon.RVed/Fri. 9:00 a.m.-12:00 p.m.
Type of Support: Trained staff to work 1:1 with child
NWSRA Cost: $15 hour x 3 hours x 16 weeks = $ 720
Duration-16 wks.
An individual who is deaf registers for a Karate class:
Program: Tuesdays 5:00-6:00 p.m.
Type of Support: Sign Language Interpreter
NWSRA Cost: $ 25 hour x 1 hour x 12 weeks = $ 300
Duration-12 wks.
CollabOr~afions
NWSRA was formed as a collaborative effort. Multiple park districts could offer better services ~n a more
economical manner for their disabled population by joining forces. This model has been replicated
throughout the metropolitan area, but is unmatched in other parts of the country.
Some of the agencies that NWSRA partners with are:
· 15 northwest suburban school districts
· North Suburban Special Education Organization
· Kenneth Young Center
· National Alliance for the Mentally III
· National Down Syndrome Association
· Elk Grove Hanover, Palatine, Schaumburg, and Wheeling Townships
· Special Olympics Illinois
· Special Recreation Associations of Northern Illinois
· Illinois Park & Recreation Association
· Local Service Clubs (Rotary, Kiwanis, Lions Club, Jaycees)
Why is funding needed?
When NWSRA began in 1973, its purpose was to offer leisure activities for the disabled population parallel
to what park districts were doing. Funding came from property taxes and registration fees.
With the passage of the Americans with Disabilities Act in 1991, an individual with a disability now had the
opportunity to choose. The opportunity to participate in a parallel program provided by a special recreation
association or in an inclusive setting provided by the park district. Prior to the ADA, NWSRA had 2-3
inclusion requests per year. Now we are providing support for 600-700 inclusions on an annual basis and
are spending over $400,000 a year on this unfunded mandate.
NWSRA is the only organization in Mt. Prospect that provides recreational programs for people with special
needs and inclusion support for those choosing to recreate in their home park district.
Agency Name
Exhibit B
Population Benefiting From Activities Underway or Completed
Sontact Person I Date
Female
Lower-Income Male Female Youth Totat
Head of Home
Minority Population Benefitin,q
Ethnic Categories
'.: .: :: .:'.: .:,.. :;' .i:' ':: :: .: :" '::.';,:~ Hispanic:: .'...' :: ::'.:':'..;". i'..: :: ':" ..::'.':".~.!'? '.?':'.!;:!.!..'::i":'::::..i::!I i;:! :i':" :i: :;N:.0t, HiisP~i~' ~)~']~ii.n~.;;:"' ]'i' .i':: ::: ,.:,:...!:" i;: ';i ::i:
· ::' .." :: :!:. :!: :!, ':. ::. ':'..:::,.:.:', :...i: .:: '~i:' bt L~tiri(~"" "]" .]" ..:.'] .'.~; .::: iii".:,:' .::' .?' :]: '.,i: ..:: ;:"J::'
Male Female Total Male Female Total
Racial Categories
":..;' .:':';:::i '::.'.:.::] .:'/,. ::::..::.:..::.: " AmeriCan Indian :.. v ;.: %.:;..::. ::'. ,.: ...:. '::'.' .': '.....' ::: ..'...:.: ..:: ,':.:: ::..: NatiVe Hawaiian or ::' .::. ',. ".: .:: ::' .. ':'
i:, 6 ~ Ai~'~an N~'ti~,e:.:.. :i: .':j :::i;. ::'.:ii.. ::' ::',.i; ,.':.!i:..:::.
Male Female Total Male Female Total
:....' .. · ..... ",' , ,: ..,::... :',..'.'.."",.:'.': ,:: '. ::':::'....,:",, :'" . .: .: :".: .::' '::'.' .:: ': .:".':. :,,African~American: .: .::' :. :.'" .':, :" ..: ,:
Male Female Total Male Female Total
Male Female Total
Exhibit C
HUD 2003 Income Limits
# in Household
1
2
3
4
5
6
7
8
Gross Income
$39 550
$45 2OO
$50 850
$56 500
$61 000
$65 55O
$7O O5O
$74 600