HomeMy WebLinkAboutRes 20-03 03/18/2003 /03
RESOLUTION NO. 20-03
A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE
VILLAGE OF MOUNT PROSPECT AND GIRL SCOUTS ~ ILLINOIS CROSSROADS COUNCIL
WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development
Block Grant Program; and
WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village oFMount Prospect
that Girl-Scout Illinois Crossroad Council shall provide quality program activities that will change
attitudes and behavior and eqmp girls and female teens with information and skills they need to become
competent, confident adults in the corporate limits of the Village of Mount Prospect; and
WHEREAS, the program proposed by the Girl-Scouts-Illinois Crossroads Council and approved herein,
complies with the requirements of the Department of Housing and Urban Development with respect to
benefiting low/moderate-income persons.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRU'STEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: Thai the Mayor is hereby authorized to sign and the Clerk directed to attest his
signature on an agreement for Community Development Block Grant implementation, ~vhich Agreement
is between the Village of Mount Prospect and, Girl Scouts-Illinois Crossroads Council a copy of which
Agreement is attached hereto and hereby made a part hereof as Exhibit "A".
SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and
approval in the manner provided by the law.
AYES:
Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
NAYS: None
ABSENT: Corcoran
PASSED and APPROVED this 18t~ day of March 2003.
Geral~d L. Farley,~Mayor~
ATTEST:
y Dew~, Deputy Village Clerk
AGREEMENT
This Agreement is entered into this day of 2003,byandbetweenthe
Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the
"VILLAGE" and Girl Scouts - Illinois Crossroads Council (hereinafter referred to as the
"COMPANY") a not-for-profit company.
SECTION I
Statement of Purpose
As a grantee of Community Development Block Grant funds (hereinafter referred to as
CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as
HUD), the VILLAGE elects to contract for services with the COMPANY for operation ora program
to facilitate services to low/moderate-income Mount Prospect children, many from the Boxwood
neighborhood, as outlined in the Scope of Services attached herewith as Exhibit "A".
SECTION II
Amount of the Grant
The VILLAGE does hereby contract for services with the COMPANY up to a maximum of
$2,500.00 and the COMPANY agrees to abide by the provisions and regulations of the 1974
Housing and Community Development Act, as amended under which said contract is made, and to
use said contract funds for the purposes set forth in Section I hereof and as conditioned by the
provisions of Section III next.
The VILLAGE's contractual obligation as identified in Section I shall be limited to the
maximum amount specified in Section II, to the actual amount invoiced by the COMPANY, and only
to the extent such amount is received from HUD for such purposes.
SECTION III
Conditions of Contract
A. Indemnification. The COMPANY agrees to indemnify and save and hold harmless the
VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers and
successors from any and all claims, demands, causes of actions, expenses, injuries, losses or damages
of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter,
act, or omission arising out of the failure of the COMPANY, or those acting under it, to conform to
the statues, ordinances or other regulations or requirements of any governmental authority, in
connection with the COMPANY's performance under this Agreement. The COMPANY agrees to
defend against any claims brought or actions filed against the VILLAGE with respect to the subject
of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully
brought or filed. In case of such a claim brought or such an action filed, the VILLAGE agrees that
the COMPANY may employ attorneys of its own selection to appear and defend the claim or action
on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the
COMPANY. The COMPANY, at its option, shall have the sole authority for the direction of the
defense.
B. Non-discrimination. The COMPANY, performing under this Agreement, shall not
discriminate against any worker, employee, or applicant or any member of the public, because of
race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be
limited to the following: employment, upgrading, demotion or transfer, termination, compensation,
selection for training including apprenticeship. The COMPANY agrees to post in conspicuous
places available to employees and applicants for employment, notices setting forth the provisions of
this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be
applicable with regard to both COMPANY's internal personnel practices and its actions in the
performance of this Agreement. The COMPANY hereby certifies that 1-9 forms are current and
employment verification has been completed regarding all employees. The COMPANY agrees and
authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure
compliance with these provisions, subject to applicable laws and regulations concerning pnvacy with
reasonable notice to the COMPANY.
C. Examination of Records. The COMPANY will, at all times, give HUD, the Comptroller
General of the United States, and the VILLAGE, through any authorized representative, access to,
and the right to examine all records, books, papers or documents related to the contract, m
accordance with state and federal law. Said records shall include verification of household income
and information on race ornational origin. Eligible households for this program must have incomes
below those noted in Exhibit "C". The COMPANY may establish program income criteria below
that noted in Exhibit "C".
D. Filing of Records. The COMPANY shall file with the VILLAGE such duplicates of
records covering such activities to be performed in whole or in part, as specified in Exhibit "A".
E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of
the COMPANY, provide it with copies of all laws, regulations and orders, including those cited in
this contract, which regulate the operation of the Block Grant funded programs, or which might
otherwise affect the performance of this Agreement. This agreement includes program mcome
requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the COMPANY and
uniform administrative requirements described in section 24 CFR 570.502.
SECTION IV
Compliance with Laws
The COMPANY, shall at all times, observe and comply with all laws, ordinances or
regulations of the Federal, State, County and local government which may in any manner affect the
performance of this Agreement, and the COMPANY shall be required to perform all acts under this
agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or
would be required to perform such acts. Suspension or termination shall occur if the COMPANY
materially fails to comply with any term of the award in accordance with 24 CFR 85.44.
SECTION V
Submission to HUD
Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all
necessary documents with HUD and shall comply with all applicable rules and regulations necessary
to facilitate acquisition of funds approved for this program by HUD. The COMPANY shall not file
any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract,
except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the
VILLAGE or any of its officers or employees.
SECTION VI
Billing and Reporting Arrangements
Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COMPANY on
the following basis:
The VILLAGE shall allocate the $2,500.00 contract amount for the services
stipulated in this Agreement. The COMPANY shall submit one invoice for work
performed under the first six (6) months of this contract and one invoice coveting the
remaining six (6) months. Each invoice will be for one-half (½) of the contract
amount. In addition to the invoices, the COMPANY shall submit to the VILLAGE a
monthly status report coveting the activities of that month.
A final report shall accompany the COMPANY's final billing. This report will
highlight the accomplishments of the program for the fiscal year, from January 1,
2003 to December 31, 2003, summarize the number of Mount Prospect residents
served, and include the completion of Exhibit "B" herein attached. This report shall
be due no later than January 10, 2004.
o
The COMPANY shall also have completed bythe parents or guardians of each child
an Application Form, using Exhibit "C". This form may be part of the child's
application for participating in the program. Said application shall indicate to the
satisfaction of the Village, each participating child's household annual income as
being below or above current HUD Section 8 Limits. Failure to submit a completed
application to the Village for each participating child's household will violate the
terms of this Agreement and cancel any pending and future payments due the
COUNCIL from the VILLAGE.
All exhibits, reports and invoices must be completed and sent to the Village of Mount Prospect no
later than January 10, 2004.
SECTION VII
Length of Contract
This Agreement shall be valid from January 1, 2003 through December 31,2003 and may be
terminated by either party upon thirty- (30) days written notice. All costs associated with completed
. tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation
required under Section VI.
SECTION VIII
Assignments
The COMPANY shall not assign the Agreement or any part thereof and the COMPANY shall
not transfer or assign any funds or claims due or to become due hereunder without the prior written
approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement,
either in whole or in part, or any interest therein shall be due to the COMPANY shall be deemed of
no fome or effect and shall not be binding upon the VILLAGE.
ECTION IX
Notices and Communications
Notices and communications under this Agreement shall be sent registered or certified mail
postage prepared, to the respective parties as follows:
to the VILLAGE
Mr. William J. Cooney, Jr.
Director of Community Development
Village of Mount Prospect
100 South Emerson Street
Mount Prospect, Illinois 60056
to the COMPANY
Ms. Rosita Rice
Program Director
Girl Scouts - Illinois Crossroads Council
650 N. Lakeview Parkway
P.O. Box 8116
Vernon Hills, IL 60061
ATTEST:
Villag~ Clerk
ATTEST:
Susan Mailer
Notary Public State of Illinois
N 6ta¢ p ab l'ie
~THE~VILLA~E OF MOUNT PROSPECT
SCOUTS- LLrNOIS CROSSROADS
COUNCIL
Programs Director
I{:\GEN\PLANNING\CDBG~2003~2003 Sub-K¢clpients\Girt Scouts\2003 Contract doc 5
Exhibit A
Girl Scouts - Illinois Crossroads Council
AGENCY DESCRIPTION
Girl Scouting is the world's preeminent organization dedicated solely to girls-all girls-
where, in an accepting and nurturing environment, girls and female teens build character
and skills for success in the real world. In partnership with committed adults, girls and
teens develop qualities that will serve them all their lives - like strong values, social
conscience, and conviction about their own potential and self-worth. Girl Scouting
provides girls with the chance to learn, grow and excel, both as individuals and as
members ora close-knit, loving community. Girl Scouts of the USA (GSUSA) was
founded on March 12, 1912, by Juliette Gordon Low, who registered 18 girls to help
those girls develop a sense of responsibility, establish higher ideals and learn teamwork.
Historically, that purpose has not changed.
Illinois Crossroads Council is a 501 (c) 3 nonprofit organization fom~ed in 1993 with
consolidation of the former Illinois Shore and Illinois Prairie Councils, and was enlarged
with the additions of Moraine Girl Scout Council in 1996 and Lone Tree Area Girl Scout
Council in 2000. The combined councils have offered Girl Scouting in the region for the
past 86 years.
We enable girls and female teens to develop vision, values and decision-making skills.
Here, Girl Scouts can talk to and learn from people from all over the world. How they.
use the resources we provide is limited only by their imaginations - and we encourage
them to imagine.
Illinois Crossroads Council is committed to serving any and all girls who wish to become
Girl Scouts. Throughout the council, 5,000+ girls from low-income families attend Girl
Scout group programs held during the school day/after school through our Contemporary
Awareness Program and in summer extension programs held in community centers and
housing projects. Illinois Crossroads Council staffplan the curriculum and conduct the
programs and events. We pay the yearly national membership fee of $7.00 to Girl Scouts
of the USA for these girls. Overall, 25% of our Girl Scouts receive some type of
financial assistance.
Over 32,000 girls from the ages of 5 to 17 are currently members of our council. These
girls come fi'om 102 communities in northeastern Illinois - a geographic area that is quite
racially and ethnically diverae. In our area, we serve one out offive (1:5) school-age
girls. The national average is one in nine (1:9). We are proud of the richness and
inclusiveness of our Girl Scout groups who represent a broad spectrum of'the community.
Our members also have over 3 million "sisters" throughout the USA and in 136 countries
worldwide.
Girl Scout of the USA Mission Staiement
Gift Scouting is dedicated to inspiring girls with the highest ideals of character, conduct,
patriotism and service. Membership is extended to all girls who accept the GirI Scout
Promise and Law. To reflect the diversity of the United States of America, we will give
the highest priority to the. inclusion of girls fi.om currently underrepresented populations.
Illinois Crossroads Council Vision Statement
Girl Scouts - Illinois Crossroads Council is recognized by the community as the premier
organization for girls, committed to excellence and enriched by pluralism.
Today's girls will be tomorrow's employees, bosses, directors, community leaders,
neighbors and mothers. The skills and strengths which they learn through Girl Scouting
will have a profound effect not only on their generation, but also on the generations to
come. Achieving our vision and goals, therefore, is of paramount importance. At Illinois
Crossroads Council it is every member's responsibility.
Strategic Plan 2000 - 2003
Illinois Crossroads Council recently completed a strategic planning process. The key
messages (goals) for our three year plan are:
o Membership/Program
WE will demonstrate...Girl Scouting is for every girl, everywhere.
o Human Resources
[YE will demonstrate.... Girl Scouting is an excellent place to volunteer or build a
career.
o Property
[YE will demonstrate.... Girl Scouting offers a unique opportunity for leadership
development through outdoor education. ReSponsibly manage the properties to
support training of leaders, excellent outdoor curriculum, and program
progression while improving cost effectiveness.
o Fund Development
[YE will demonstrate.... Your personal gift and advocacy will help girls grow
strong.
o Communication
[YE will demonstrate....Girl Scouts speak with one voice. National, council,
service unit and group organizations stand for the same values and deliver
consistent messages.
o Management, rFinance
[YE will demonstrate... Girl Scouting is financially sound, tightly managed, and
can prove its outcomes. [ye will continually'examine our expenditures and re-
deploy our resources to obtain the best possible benefits for our costs.
Exhibit B
Population Benefiting From Activities Underway or Completed
I Agency Name
Contact Person Date
Female
Lower-Income Male Female Youth Total
Head of Home
Minority Population Benefitin.q
Ethnic Categories
: ." ': ........ ':' ." ."'.~' '..;.'" .,. '" Hispanic :.. ,,:.:' ',: ::: '.:~ ' :,"....;:..' .. ",:: ::: .. :., :'-.,'.':". ". :,:' '.,." :::'..! ;:.: ~ .;'.'. '.:: ." ,.: "..'..: ..:.. · .... :..:: · ·
...... . .': '. ,..~:".:..; ,., ' ."~. :, .:'..:. ,...,,:-.. ;,:..:::..:..:ii':,.:...',' .:.,'.;".,...::: .:: ,,..; :..: :::. :, ': .,..,'...;....'.:' '. :,:Not'Hlspanlc.~)r../atirto: ·: _:": :.::..." .::..
· . :..... ....: ...=' · :.: .. ;..:..'.= .' or LatlnO::' ." ..=;! .; '.. :::. · '.:=.'.. ':. ...' ': : ....; · .:: ....:'.' ....' ....=='....' ::. :;..: :::. =....:.= .....; · v ...,; ..:.: =......:.. .=:' ...'..:" '..":
Male Female Total ' Male I Female Total
Racial Categories
· .'" ..: ...;. · ':: ," '.'...'." ,,. American. indian '.:...:::: .:.: ;, ...., '.:.,.: ...., ." '..: :; ..:.. ',:' ....::...,.'.;;: .:'.... Native Hawaiian" or .:: ,. '" ':.,' '......:', ,::.' .....
' :..,:! :~ .!:'....;.:'.i:i ':'. i". !; ';: .:;: .:ii6~i"/~i~islta~'N~i~e!:'.'i:. '.:". ,;::":i'.?:~: ,.::; .'::!'..?i: .!:= ;:' =.=.=.'=ii:. i:':.!!: ':::"":? =::,"'.';::: "iii:',:=:':~)~l~:e'~-,:Pa~:'ifi&":i~l:J~'h'dei' ';;: '.::' ':'::'" .'.'=':".':...i .i:.' ':'
Male Female Total Male Female Total
Male Female Total Male Female Total
Male Female Total
Exhibit C
HUD 2003 Income Limits
# in Household
1
2
3
4
5
6
7
8
Gross Income
$39 550
$45 200
$5O 85O
$56 500
$61 000
$65 55O
$7O O5O
$74,600