HomeMy WebLinkAboutRes 17-03 03/18/2003 w
3/03
RESOLUTION NO. I7-03
A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE
VILLAGE OF MOUNT PROSPECT AND CAMP FIRE USA,
CHICAGO METROPOLITAN COUNCIL
WHEREAS, the Village of Mount Prospect ~s a recipient of funds under the Community Development
Block Grant Program; and
WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect
that Camp Fire USA, Chicago Metropolitan Council shall provide a summer program that includes
educational and recreational activities for the residents of the Boxwood Area located within the corporate
limits of the Village of Mount Prospect; and
WHEREAS, the program proposed by Camp Fire USA, Chicago Metropolitan Council and approved
herein, complies with the requirements of the Department of Housing and Urban Development with
respect to benefiting low/moderate-income persons.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That the Mayor is hereby authorized to sign and the Clerk directed to attest his
signature on an agreement for Community Development Block Grant implementation, which Agreement
is between the Village of Mount Prospect and Camp Fire USA, Chicago Metropolitan Council, a copy of
which Agreement is attached hereto and hereby made a part hereof as Exhibit "A".
SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and
approval in the manner provided by the law.
AYES:
Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
NAYS: None
ABSENT: Corcoran
PASSED and APPROVED this 18th day of March 2003.
ATTEST:
G aid L Failey, Ma, yo'~
/
Kimberly Dewi~Deputy Village Clerk
AGREEMENT
This Agreement is entered into this day of 2003,byandbetweenthe
Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the
"VILLAGE" and Camp Fire USA Metropolitan Chicago Council (hereinafter referred to as the
"COUNCIL") a not-for-profit company.
SECTION I
Statement of Purpose
As a grantee of Community Development Block Grant funds (hereinafter referred to as
CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as
HUD), the VILLAGE elects to contract for services with the COUNCIL for operation of a program
to facilitate services to low- and moderate-income Mount Prospect children, many from the Judith
Ann and Boxwood neighborhoods, as outlined in the Scope of Services attached herewith as Exhibit
SECTION II
Amount of the Grant
The VILLAGE does hereby contract for services with the COUNCIL up to a maximum of
$11,050.00 and the COUNCIL agrees to abide by the provisions and regulations of the 1974 Housing
and Community Development Act, as amended under which said contract is made, and to use said
contract funds for the purposes set forth in Section I hereof and as conditioned by the prowsions of
Section 1Ii next.
The VILLAGE's contractual obligation as identified in Section I shall be limited to the
maximum amount specified in Section II, to the actual amount invoiced by the COUNCIL, and only
to the extent such amount is received from HUD for such purposes.
SECTION III
Conditions of Contract
A. Indemnification. The COUNCIL agrees to indemnify and save and hold harmless the
VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers and
successors from any and all claims, demands, causes of actions, expenses, injuries, losses or damages
of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter,
act, or omission arising out of the failure of the COUNCIL, or those acting under it, to conform to
the statues, ordinances or other regulations or requirements of any governmental authority, ~n
connection with the COUNCIL's performance under this Agreement. The COUNCIL agrees to
defend against any claims brought or actions filed against the VILLAGE with respect to the subject
of the indenmity contained herein, whether such claims or actions are rightfully or wrongfully
brought or filed. In case of such a claim brought or such an action filed, the VILLAGE agrees that
the COUNCIL may employ attorneys of its own selection to appear and defend the claim or action on
behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the
COUNCIL. The COUNCIL, at its option, shall have the sole authority for the direction of the
defense.
B. Non-discrimination. The COUNCIL, performing under this Agreement, shall not
discriminate against any worker, employee, or applicant or any member of the public, because of
race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be
limited to the following: employment, upgrading, demotion or transfer, termination, compensation,
selection for training including apprenticeship. The COUNCIL agrees to post in conspicuous places
available to employees and applicants for employment, notices setting forth the provisions of this
non-discriminatory clause. This policy of non-discrimination and affirmative action shall be
applicable with regard to both COUNCILTs internal persormel practices and its actions in the
performance of this Agreement. The COUNCIL hereby certifies that I-9 forms are current and
employment verification has been completed regarding all employees. The COUNCIL agrees and
authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure
compliance with these provisions, subject to applicable laws and regulations concerning privacy with
reasonable notice to the COUNCIL.
C. Examination of Records. The COUNCIL will, at all times, give HUD, the Comptroller
General of the United States, and the VILLAGE, through any authorized representative, access to,
and the right to examine all records, books, papers or documents related to the contract, in
accordance with state and federal law. Said records shall include verification of household income
and information on race or national origin. Eligible households for this program must have incomes
below those noted in Exhibit "C". The COUNCIL may establish program income criteria below that
noted in Exhibit "C".
D. Filing of Records. The COUNCIL shall file with the VILLAGE such duplicates of
records covering such activities to be performed in whole or in part, as specified in Exhibit "A".
E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of
the COUNCIL, provide it with copies of all laws, regulations and orders, including those cited in this
contract, which regulate the operation of the Block Grant funded programs, or which might
otherwise affect the performance of this Agreement. This agreement includes program income
requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the COUNCIL and
uniform administrative requirements described in section 24 CFR 570.502.
SECTION IV
Compliance with Laws
The COUNCIL, shall at all times, observe and comply with all laws, ordinances or
regulations of the Federal, State, County and local government which may in any manner affect the
performance of this Agreement, and the COUNCIL shall be required to perform all acts under this
agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or
would be required to perform such acts. Suspension or termination shall occur if the COUNCIL
materially fails to comply with any term of the award in accordance with 24 CFR 85.44.
SECTION V
Submission to HUD
Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all
necessary documents with HUD and shall comply with all applicable rules and regulations necessary
to facilitate acquisition of fimds approved for this program by HUD. The COUNCIL shall not file
any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract,
except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the
VILLAGE or any of its officers or employees.
SECTION VI
Billing and Reporting Arrangements
Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COUNCIL on
the following basis:
The VILLAGE shall allocate the $11,050.00 contract amount for the services
stipulated in this Agreement. The COUNCIL shall submit one invoice in Ap151,
May, June and July totaling the entire contract amount. In addition to the invoices,
the COUNCIL shall submit to the VILLAGE a monthly status report covering the
activities of that month. The following information should also be included:
A final report shall accompany the COUNCIL's final billing. This report will
highlight the accomplishments of the program for the fiscal year, from January 1,
2003 to December 31, 2003, summarize the number of Mount Prospect residents
served, and include the completion of Exhibit "B" herein attached. This report shall
be due no later than January 10, 2004.
The COUNCIL shall also have completed by the parents or guardians of each child
an Application Form, using Exhibit "C". This form may be part of the child's
application for participating in the program. Said application shall indicate to the
satisfaction of the Village, each participating child's household annual income as
being below or above current HUD Section 8 Limits. Failure to submit a completed
application to the Village for each participating child's household will violate the
terms of this Agreement and cancel any pending and future payments due the
COUNCIL from the VILLAGE.
All exhibits, reports and invoices must be completed and sent to the Village of Mount Prospect no
later than January 10, 2004.
SECTION VII
Length of Contract
This Agreement shall be valid from January 1, 2003 through December 31,2003 and may be
terminated by either party upon thirty- (30) days written notice. All costs associated with completed
tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation
required under Section VI.
SECTION VIII
Assignments
The COUNCIL shall not assign the Agreement or any part thereof and the COUNCIL shall
not transfer or assign any funds or claims due or to become due hereunder without the prior written
approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement,
either in whole or in part, or any interest therein shall be due to the COUNCIL shall be deemed of no
force or effect and shall not be binding upon the VILLAGE.
ECTION IX
Notices and Communications
Notices and communications under this Agreement shall be sent registered or certified mail
postage prepared, to the respective parties as follows:
to the VILLAGE
Mr. William J. Cooney, Jr.
Director of Community Development
Village of Mount Prospect
100 South Emerson Street
Mount Prospect, Illinois 60056
to the COUNCIL
Jean Lachowicz
Executive Director
Camp Fire USA Metropolitan Chicago Council
203 N. Wabash Avenue, Suite 1518
Chicago, Illinois 60601
ATTEST:
Villagc(dClerk
OPES MORGAN
.... SLATE OF tLLINO~
CAMP FIRE USA METROPOLITAN
CHICAGO COUNCIL
H:\GEN\PLANNING\CDBG\2003\2003 Sub-Recipients\Camp Fire\2003 Conu'act doe 5
Camp Fire Boys and Girls
,Youth DeveLopment Philosophy
Purpose
Camp Fire exist,, ~,, provide, through a program of informal education, opportunities t'or youth to
realizc their potem ;al and to function effectively as caring, self-directed individuals responsible
to themselves and '., olhers; and. as an organization, to seek to improve those conditions in
society which affect youth.
Philosophy
Camp Fire bclicve~ that it is a beset use of resourees to build-up chitdrcn and youO~ than to
repair adults. Camp [:ire defines youth development as a continuum of youth, family, and
community servicc,~ which empower childrc~ and youth to fulfill their basic personal and s~cial
needs mbc valued and useful and to build the skills and competencies that enable them to bc
productive and contributing members of society.
Camp Fire places ibc child at the center of its youth development. This core child is composed of
a unique genentc n'..akeup with his/her individual behavior, attitudes, feelings, and values.
This child ha a hierarchy of needs based on his/her physical and social conditions which are
delineated by his.'h.-'r social, physical, and temporal environments. The next level in the hierarchy
is composed of~hc ti fe skill competencies identified in order to produce a self-concept of self-
esteem, selt'-worth, and self-respect on the highest level.
In order to accomplish this purpose, the Camp Fire youth development program is based on five
prinmples:
Program provides a group experience where youth learn soci,'d interaction skills and make
individual and/or group decisions.
Program provides an environment that builds self-esteem, teaches personal life skills.
enhances health, and promotes social responsibility,
Program i:, designed and implemented to reduce gender-role, racial, and cultural
stereotype:; and to foster positive intercultural relationships.
Program ! designed to be ilia and provide a fi4endly atmosphere wherein learning lakes
place.
5. Program provides opportunities for youth to develop and practice leadership skills.
These principles t;,ma the foundation for specific life skill competency outcomes flor youth and
related macomc~. ~; ~r ~heir ~'amilies and communities. The outcomes are:
Agency Name
Exhibit B
Population Benefiting From Activities Underway or Completed
Contact Person Date
Female
Lower-Income Male Female Youth Total
Head of Home
Minority Population Benefitin.q
Ethnic Categories
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Ma~e Female Total Male Female Total
Racial Categories I
."." ': .' .:' ':' .' ::' .," ,,. :.: ,.'" A'merican Indian'..." ',.' .:: :;'.:...'.'. ;: :...:'~' :'i ,'.:i .,,:.:': ::.? .' .:':' .,, :::'.'..:. Native HaWaiian 'or." ... :'.'., .'.:: .:'.':~...:,.
;:! ": ::' i::" "!,: .:i i!. :.~ :i'.i.:.i'.' :: ~;',~i~ai~'"N~fi~: .::::' "~i'...';'::' .': '::.::":::::~' '.i::' :i'.'.:i::'::' .!:'::::ii' '::::~":.i::' :::: ::': 'i:,;'.,.:::..:::' !!i..'.:~i!:'.:i'~'t~ [~'d:ifi~ ::i~:l~de~ '.::' .::' .:: ':' ';:i' :.;i:' .. 'i'.' ":..:i'.
Male Female Total Male Female Total
..... : :; · :. · · .' · .::: .. '.': .': ;.. :.: .,. ',.' ..?'..;' · '.....:' :' .:'.' .:: ,.= :.:' :'..: ,,~: ::..' .:'.... :" '.:"..;. ~' ,:" '::". · .:,:' ': ,." ,' .::: Africafi,Ameriban: :". ;i :' :",!' ..'..':' :'".' ·
Male Female Total Male Female Total
Male Female Total
Exhibit C
HUD 2003 Income Limits
# in Household
1
2
3
4
5
6
7
8
Gross Income
$39 550
$45 200
$5O 85O
$56 500
$61 000
$65 550
$70 050
$74 600