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HomeMy WebLinkAboutRes 13-03 03/18/2003 w 3/03 RESOLUTION NO. 13-03 A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND CHILDREN'S ADVOCACY CENTER WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that Children's Advocacy Center, shall provide immediate support and crisis intervention to child victims of abuse and their parents, for the residents of Mount Prospect located within the corporate limits of the Village of Mount Prospect; and WHEREAS, the program proposed by the Children's Advocacy Center and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low and moderate-income persons. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and Children's Advocacy Center, a copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: NAYS: ABSENT: Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None Corcoran PASSED and APPROVED this 18t~ day of March 2003. ATTEST: Kimberly Dewis, Deputy Village Clerk Farley, Mayor /-/ AGREEMENT This Agreement is entered into this _day of 2003,byandbetweentheVillage of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the "VILLAGE" and Children's Advocacy Center (hereinafter referred to as the "COMPANY") a not-for-profit company. SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the COMPANY for operation ofaprogram to facilitate services to low/moderate-income Mount Prospect children as outlined in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the COMPANY up to a maximum of $3,000.00 and the COMPANY agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section 1II next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section II, to the actualamount invoiced bythe COMPANY, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification. The COMPANY agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses, injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the COMPANY, or those acting under it, to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with the COMPANY performance under this Agreement. The COMPANY agrees to -1- defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the VILLAGE agrees that the COMPANY may employ attorneys of its own selection to appear and defend the claim or action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the COMPANY. The COMPANY, at its option, shall have the sole authority for the direction of the defense. B. Non-discrimination. The COMPANY, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, compensation, selection for training including apprenticeship. The COMPANY agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both COMPANY internal personnel practices and its actions in the performance of this Agreement. The COMPANY hereby certifies that I-9 forms are current and employment verification has been completed regarding all employees. The COMPANY agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations concerning privacy with reasonable notice to the COMPANY. C. Examination of Records. The COMPANY will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. Said records shall include verification of household income and information on race or national origin. Eligible households for this program must have incomes below those noted in Exhibit "C"..The COMPANY may establish program income criteria below that noted in Exhibit "C". D. Filing of Records. The COMPANY shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or m part, as specified in Exhibit "A". E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of the COMPANY, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. This agreement includes program income requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the COMPANY and uniform administrative requirements described in section 24 CFR 570.502. -2- SECTION IV Compliance with Laws The COMPANY, shall at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the COMPANY shall be required to perform all acts under this agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. Suspension or termination shall occur if the COMPANY materially fails to comply with any term of the award in accordance with 24 CFR 85.44. SECTION V Submission to HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition of funds approved for this program byHUD. The COMPANY shall not file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of its officers or employees. SECTION VI Billing and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COMPANY on the following basis: The VILLAGE shall allocate the $3,000.00 contract amount for the services stipulated in this Agreement. The COMPANY shall submit one invoice every quarter (3 months) for no more than one-fourth (1/4) of the contract amount. In addition to the invoices, the COMPANY shall submit to the VILLAGE a monthly status report covering the activities of that month. o A final report shall accompany the COMPANY's final billing. This report will highlight the accomplishments of the program for the fiscal year, from January 1, 2003 to December 31, 2003, summarize the number of Mount Prospect residents served, and include the completion of Exhibit "B" herein attached. This report shall be due no later than January 10, 2004. The COMPANY shall also have completed by the parents or guardians of each child an Application Form, using Exhibits "B" and "C". This form may be part of the -3- child's application for participating in the program. Said application shall indicate to the satisfaction of the Village, each participating child's household annual income as being below or above current HUD Section 8 Limits as well as each participating child's racial and ethnic background. Failure to submit a completed application to the Village for each participating child's household will violate the terms of this Agreement and cancel any pending and future payments due the COUNCIL from the VILLAGE. All exhibits, repons and invoices must be completed and sent to the Village of Mount Prospect no later than January 10, 2004. SECTION VII Length of Contract This Agreement shall be valid from January 1, 2003 through December 31,2003 and may be terminated by either party upon thirty- (30) days written notice. All costs associated with completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignments The COMPANY shall not assign the Agreement or anypart thereof and the COMPANY shall not transfer or assign any funds or claims due or to become due hereunder without the prior ;vritten approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the COMPANY shall be deemed of no force or effect and shall not be binding upon the VILLAGE. -4- ECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail postage prepared, to the respective parties as follows: to the VILLAGE Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the COMPANY Mark Parr Executive Director Children's Advocacy Center 640 Illinois Boulevard Hoffman Estates, Illinois 60194 ATTEST: Villag~ Clerk ATt RUTH G. PARK NOTARY PUBLIC STATE OF ILLINOIS ..~ J No-2m2;~Fablic THE VI¢/~GE OF MOUNT P~OfECT ~ eresi~(ent ofthet,~oard CHILDREN'S ADVOCACY CENTER BY: ~irector H:\GE.~,PLANNrNG\CDBG\2003~2O03 Sub-Recipients\Children'~ Advocacy Ccnter~2003 Contract doc Exhibit A CHILDREN'S ADVOCACY CENTER OF NORTHWEST COOK COUNTY PROGRAMS AND SERVICES The Children's Advocacy Center of Northwest Cook County (CAC) is a not-for-profit organization founded in 1989 as a grassroots effort of professionals and community members interested in assisting child victims of sexual assault, and their families. The CAC serves children who are suspected victims of sexual abuse and/or severe physical abuse and reside in the north or northwest suburbs of Cook County, including the Village of Mount Prospect. Since its creation, the Children's Advocacy Center has served more than 4,000 children and their families. The two primary programs of the Children's Advocacy Center of Northwest Cook County are the Coordination, Advocacy and Sensitive Interviewing Program (C.A.S.I.) and the Family Support Services Program (F.S.S.). Coordination, Advocacy and Sensitive Interviewing Program {C.A.S.I.) The C.A.S.I. Program is the prima~ service prOvided at the agency. This program is unique in that it works to bring members of local law enforcement agencies, investigators from the Illinois Department of Children and Family Services (DCFS), and the State's Attorney's Office together in a coordinated way to investigate allegations of sexual and severe physical abuse. The CAC staff arrange for the child and her/his family, and the professionals, to come to the Center so that the investigators may observe an interview of the child who has made an allegation of abuse. These interviews are conducted by a specially trained interviewer and take place in a developmentally appropriate setfmg at the Children's Advocacy Center. This coordinated approach helps minimize the trauma of the investigative process and leads to better outcomes for the investigators, the child, and her/his family. Prior to the development of this program, it was common for children disclosing abuse to be interviewed as many as five to ten times during the initial investigation alone. Often the interviews were conducted in police stations, child welfare offices, or hospital emergency rooms. Ass a result of this approach, children often gave inconsistent or unconvincing accounts of the alleged abuse and investigators were unable to hold offenders accountable for their actions. The Child and her/his family were then left to "pick up the pieces" and search for needed follow-up services on their own The C.A.S.I. Program provides front-line intervention for children and families, during and following the investigation of the alleged abuse. Each family is assigned an advocate at the time of referral to the agency. Families depend on the advocate for support, guidance, and information, and as a result, the advocate is on-call 7 days a week, 24 hours a day. Professionals also depend on the advocate to help support the family during the investigation, prepare the child and family for the experience of going to court, and link the family to other services in the community. The Children's Advocacy Center remains actively involved with each family until their case has reached a formal resolution, whether or not the alleged offender is criminally charged. In all situations, the child victim and her/his needs remain the focus of the Center's services. Although the average case remains open for eight months, each child and family situation is unique. In cases where a criminal trial occurs, the Center may remain involved for more than two years. C.A.S.I. Program services include: · 24~hour availability for referral and investigative response · coordination between the family and mandated investigators · expert interviewing of alleged child victims of abuse · on-site medical evaluations · support services.for children and families · crisis intervention · linkage to counseling and other community services · courtpreparation and advocacy · services available in Spanish Family Support Services (F.S.S.) The Family Support Services Program is designed to complement the existing services of the Center by assessing, monitoring and attempting to reduce risk situations in families where an allegation of abuse has been investigated and risk to the child (or children) is not sufficient to warrant protective placement or intact family services through the Department of Children and Family Services. The F.S.S. Program services are provided through intensive case planning, child abuse assessments, home visits, counseling and linkages to community services. This program expands the existing advocacy services at the CAC by addressing the needs of a high-risk population, namely, families where an abuse allegation was "unfounded" but clear issues of risk remain, and those families where an abuse allegation was "indicated" but DCFS is not offering follow-up services. The goal of the Family Support Services Program is to identify potential risks to the safety of children and find or provide services that address these risk factors, this preventing additional abuse and re- involvement with the police or DCFS systems. Service are completed within one year of the referral to the F.F.S. Program. The services are available in English and in Spanish and are provided for families free of charge. F.S.S. Program services include: · availability ora social worker to accept referrals · caseplanning · crisis intervention · community referrals andlinkages · home visits · abuse assessments and evaluations · short-term therapy · support and therapy groups for chiM victims and non-offendingparents · case staffmg · transportation Safe From the Start The Safe From the Start program is a multi-year, demonstration project, funded in part through a grant from the Illinois Violence Prevention Authority. Safe From the Start seeks to develop and implement a comprehensive and coordinated system for preventing and responding to the harmful effects of exposure to violence on young children (birth to age 5) Safe From the Start began in January of 2001 with a six-month planning process during which a needs assessment was completed and program policies and procedures were developed. The Children's Advocacy Center, as the lead agency for a coalition of more than 25 agencies and organizations, has implemented a program that is currently serving residents of the communities of Hoffrnan Estates, Schaumburg, Streamwood and Hanover Park. Safe From the Start Program services include centralized intake, specialized assessment, case coordination, therapeutic services, community education and violence prevention, and professional consultation. Exhibit B Population Benefiting From ACtlvi(ies UnderWay or Completed I Agency Name Contact Person Date Female Lower-Income Male Female Youth Total Head of Home Minority Population Benefitin.q Ethnic Categories Male Female Total Male Female Total '~acial Categories ': .~' :"'.~ .' ..~. '..: .. '-:' '.American'.lndiari ".'.,".,.,...'.,,,. :. :i...'.: :. ~;...'...:: .' ~ '.' ..~.~...i:... :'"...~: :Native HaWaiian or.. '~:~ .'. :' .!' .:;..':.::".:i' 'ii:' i!' ::'"'..i:. i;:.' !: :'~i'!"~l~k~"~'~tiv~:~.'': ':i" ii'"':i:.:' :!i.' .i:: ~:i~,~ ?' ~.:'.".i; .::',:?: ',.'.: .;i..i!!i" ,.i': .";i;!;:'"'.::i' ..,.?.~.i;' ':i!:. :;?'.:::io~'he~ P~i~i~:'i~i~:~de'r !:" ..!i. '""::' Male Female Total Male Female Total Male Female Total Male Female Total Male Female Total Exhibit C HUD 2003 Income Limits # in Household 1 2 3 4 5 6 7 8 Gross Income $39 550 $45 200 $50 850 $56 500 $61 000 $65 550 $70 050 $74 600