HomeMy WebLinkAbout2. DRAFT MINUTES 3/4/03CALL
TO ORDER
ROLL CALL
POSTING OF
COLORS
PLEDGE
INVOCATION
MINUTES
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
March 4, 2003
CALL TO ORDER
Mayor Gerald Farley called the meeting to order at 7:06 p.m.
ROLL CALL
Present:
Absent:
Mayor Gerald Farley
Trustee Timothy Corcoran
Trustee Paul Hoefert
Trustee Richard Lohrstorfer
Trustee Michaele Skowron
Trustee Irvana Wilks
Trustee Michael Zadel
PLEDGE OF ALLEGIANCE
Members of the Mount Prospect Police Department Honor Guard presented the Posting
of Colors, after which Trustee Skowron led the Pledge of Allegiance.
INVOCATION
Mayor Farley gave the invocation.
APPROVAL OF MINUTES
Trustee Lohrstorfer, seconded by Trustee Wilks, moved to approve the minutes
of the regular meeting held February 4, 2003.
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks
None
BILLS &
FINANCIAL
REPORT
MAYOR'S
REPORT:
OATH OF
OFFICE
PROCLAMATION:
INCREDIBLE KID
DAY; SEVERE
WEATHER;
AMERICAN RED
CROSS
RES 4-03
HOUSE BILL
1195
APPROVE BILLS AND FINANCIAL REPORT
Mayor Farley stated that the next item on the agenda, "APPROVE BILLS AND
FINANCIAL REPORT" was noted by an asterisk, and that all items further listed in that
manner would be considered with one vote, as business item "IX. CONSENT AGENDA."
MAYOR'S REPORT
Deputy Village Clerk, Kimberly Dewis, administered the oath of office to Deputy Police
Chief, John Dahlberg.
Mayor Farley read the following proclamations: Absolutely Incredible Kid Day, March 20,
2003; Severe Weather Preparedness Week, March 2-8, 2003; and American Red Cross
Month, March 2003
Mayor Farley presented a resolution opposing House Bill 1195 - The Fire Department
Promotion Act, which would significantly change the way promotions are considered in
the Fire Department.
Trustee Wilks, seconded by Trustee Skowron, moved to approve Resolution No. 4-03
A RESOLUTION OPPOSING HOUSE BILL 1195- THE FIRE
DEPARMENT PROMOTION ACT
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks
None
CITIZENS
TO BE HEARD:
CONSENT
AGENDA:
BILLS
FINANCIAL
REPORT
RES 5-O3;
RES 6-O3;
RES 7-03
TV SRVS
AGREEMENTS
RES 8-03
ROW
RES 9-O3;
NPDES
BID RESULTS:
TREE REMOVAL;
FIRE UNIFORMS;
CATCH BASINS &
INLETS (CLEAN &
REPAIR);
CONCRETE
RESTORATIONS;
PAVEMENT
MARKINGS
OLD BUSINESS
APPOINTMENTS
None
COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
Eric Arndt, 209 Elmhurst Ave, informed the Board and audience about this year's
American Cancer Society's Relay for Life being held on April 25-26, 2003, at Arlington
Park.
CONSENT AGENDA
Trustee Wilks, seconded by Trustee Lohrstorfer, moved to approve the following
business items:
2.
3.
4.
Bills, dated February 12, 2003
Bills, dated February 26, 2003
Financial Report, dated January 1- January 31, 2003
Resolution No. 5-03: A RESOLUTION AUTHORIZING THE VILLAGE OF
MOUNT PROSPECT TO ADOPT AN INTERGOVERNMENTAL AGREEMENT
WITH MOUNT PROSPECT SCHOOL DISTRICT 57 FOR GOVERNMENT
ACCESS CABLE TV SERVICE PRODUCTION
Resolution No. 6-03: A RESOLUTION AUTHORIZING THE VILLAGE OF
MOUNT PROSPECT TO ADOPT AN INTERGOVERNMENTAL AGREEMENT
WITH MOUNT PROSPECT PUBLIC LIBRARY FOR GOVERNMENT ACCESS
CABLE TV SERVICE PRODUCTION
Resolution No. 7-03: A RESOLUTION AUTHORIZING THE VILLAGE OF
MOUNT PROSPECT TO ADOPT AN INTERGOVERNMENTAL AGREEMENT
WITH MOUNT PROSPECT PARK DISTRICT FOR GOVERNMENT ACCESS
CABLE TV SERVICE PRODUCTION
Resolution No. 8-03: A RESOLUTION IN LIEU OF BONDING FOR MUNICIPAL
WORKWITHIN STATE OF ILLINOIS RIGHTS OF WAY
Resolution No. 9-03: A RESOLUTION AUTHORIZING A REPRESENTATIVE
OF THE VILLAGE OF MOUNT PROSPECT TO SIGN A NOTICE OF INTENT
TO JOIN THE STATE OF ILLINOIS NPDES GENERAL PERMIT
Bid Results:
A. Parkway tree removal (Winkler's Tree Service, not to exceed $50,000)
B. Fire Department Uniforms (Ray O'Herron's, not to exceed $19,000)
C. Cleaning of catch basins and inlets (National Power Rodding, Corp;
not to exceed $35,535)
D. Repairing of catch basins and inlets (Lifco Construction; not to
exceed $30,000)
E. Concrete restorations (DiPrizio Cement Construction Co.; not to
exceed $20,000)
F. Pavement markings (Preform Traffic Control Systems, Ltd.;
not to exceed $45,000)
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks
None
OLD BUSINESS
None.
NEW BUSINESS
EXTEND CU
820 EAST RAND
ROAD
NEW BUSINESS
An ordinance was presented for first reading, which would amend ordinance number
5096 which granted a conditional use permit for property located at 820 East Rand Road.
By granting this sixth month extension it will allow the property owners to finalize details
relating to cross access easements. Trustee Skowron thanked the staff for their efforts
on this project.
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ORD 5310
VILLAGE
MANAGER'S
REPORT
2003 WATER
MAIN PROJECT
HOFFMAN
EXCAVATING
Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to waive the rule requiring
two readings of an ordinance.
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks
None
Trustee Corcoran, seconded by Trustee Lohrstorfer, moved for approval of Ordinance
No. 5310:
AN ORDINANCE AMENDING ORDINANCE 5096 GRANTING A CONDITIONAL
USE PERMIT FOR PROPERTY LOCATED AT 820 EAST RAND ROAD
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks
None
VILLAGE MANAGER'S REPORT
Public Works Director, Glen Andler, presented the bid results for the 2003 Village Water
Main Project that includes replacement and new installation. The new water main is to
be installed along the street between Main Street and Emerson Street in conjunction with
the Village Hall development project. The second location is an area adjacent to Wall
Street, where there have been multiple repairs to the existing water main.
BIDDERS
Hoffman Excavating
Martam Construction
Gerardi Sewer & Water Comp.
Swallow Construction Corp.
George W. Kennedy Construction
Glenbrook Excavating
Lampignano & Son
Bartlett Bituminous Asphalt, LLC
Mauro Sewer Construction
TOTAL BID
$231,231.00
$245,622.00
$257,133.50
$262,323.00
$277,674.10
$283,753.00
$310,774.00
$321,958.00
$447,749.00
Engineer's Estimate:
$275,582.50
Trustee Wilks, seconded by Trustee Skowron, moved
grant the 2003 Village Water Main project to Hoffman
to exceed $231,231.
to accept the recommendation to
Excavating, Inc. in an amount not
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks
None
2003 STREET
RESURFACING
Glen Andler, Public Works Director, presented the bid results for the 2003 Street
Resurfacing program. The project includes the resurfacing of approximately 8.0 miles of
Village streets. Again this year the MFT funded program and the Village Street
Improvement funded program were combined into one project to benefit from a lower unit
cost because it is a larger project. The budgeted amount for the project $3,173,000 and
since the Iow bid exceeds the budget limit, there will be a reduction in the contract.
BIDDERS
Arrow Road Construction
Johnson Paving Co.
Callaghan Paving
Plote Construction, Inc.
R.W. Dunteman Co.
A-Lamp Concrete
E.A. Cox Co.
TOTAL BID
$3,262,567.00
$3,357,502.50
$3,389,071.85
$3,628,366.50
$4,081,537.90
$4,127,233.00
$4,480,195.00
Engineer's Estimate
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$3,770,512.00
ARROW ROAD
CONST.
PLANTING
SHADE
TREES
Trustee Corcoran, seconded by Trustee Skowron, moved to accept the recommendation
to grant the 2003 Street Resurfacing Project to Arrow Road Construction in an amount
not to exceed $3,173,000
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks
None
Village Forester Sandy Clark presented bid results from B.C. Landscape, Arthur Weiler
Inc., KGI Landscaping Company, Sebert Landscaping Company, and ReiDesigne
Landscape Contractors for furnishing and planting of shade trees (itemized bid results
attached).
Trustee Wilks, seconded by Trustee Skowron, moved to concur with the recommendation
to split the contract award among five bidders, with total expenditures not to exceed
$100,490, and each tree being ordered from the lowest bidder for that particular size and
species.
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks
None
TREE
TRIMMING
WINKLERS
TREE
SERVICE
ENGINEERING
DESIGN
WATER MAIN
PROSPECT
MEADOWS
STANLEY
CONSULTANT
Village Forester Sandy Clark presented the following bid results for parkway tree
trimming.
BIDDER
Winkler's Tree Service
Arbor Green Ltd.
R.W. Hendricksen Co.
B. Haney And Sons
McGinty Brothers
Kramer Tree Specialists
TOTAL BID
$135,050.54
$141,635.85
$152,722.00
$168,077.35
$231,740.00
$256,467.05
Ms. Clark stressed that the pruning schedule is the most effective way to reduce potential
future maintenance costs. She asked that funds be moved from the Reforestation and
Tree Replacement accounts into the tree trimming account to adequately cover the cost
of this service.
Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to concur with the
recommendation of Winkler's Tree Service for parkway tree trimming in an amount not to
exceed $137,000.
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks
None
Deputy Public Works Director, Sean Dorsey, presented an engineering proposal for water
main design for the Prospect Meadows subdivision. Mr. Dorsey explained that this
subdivision is a top candidate for water main replacements for several reasons including
the current water mains being in the rear yard easements.
Trustee Wilks, seconded by Trustee Lohrstorfer, moved to accept the engineering
proposal for water main design for the Prospect Meadows subdivision from Stanley
Consultants in an amount not to exceed $62,852.
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks
None
4
WATER
METERS
A request was presented to waive the bidding procedure and purchase water meters
from Badger Meter Company in an amount not to exceed $50,000.
Water Superintendent, Roderick O'Donovan, noted that by staying with Badger Meter
Company the Village would be able to standardize the water meters. Also, Badger has
proposed a three-year price proposal that would lock prices in at the 2002 rate.
Trustee Skowron, seconded by Trustee Lohrstorfer, moved to waive the bidding
procedure to purchase water meters.
BADGER
METER
COMPANY
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks
None
Trustee Skowron, seconded by Trustee Lohrstorfer, moved to purchase water meters
from Badger Meter Company in an amount not to exceed $50,000
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks
None
RUGGEDIZED
LAPTOPS
IT Director, Joan Middleton, introduced the next three items that are all related to a
request for the replacement of eight in car ruggedized laptop computers. These laptops
are mounted in the squad cars to provide officers with emergency and non-emergency
information. She explained that the ruggedized laptops are able to withstand extremes in
temperature and movement, which makes them ideal to use inside a squad car.
A request to waive bids to purchase eight in car ruggedized laptop computers from CDS
Technologies in and amount not to exceed $28,760
Trustee Wilks, seconded by Trustee Lohrstorfer, moved to waive the bid process to
purchase eight ruggeized in-car laptops.
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks
None
CDS TECH.
Trustee Wilks, seconded by Trustee Skowron, moved to purchase eight in-car
ruggedized laptop computer from CDS Technologies in an amount not to exceed
$26,760.
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks
None
MODEMS
A request to waive bids to purchase eight modems from Motorola in an amount not to
exceed $21,848
Trustee Lohrstorfer, seconded by Trustee Hoefert, moved to waive the bid process to
purchase eight modems.
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks
None
MOTOROLA
Trustee Corcoran, seconded by Trustee Wilks, moved to purchase eight modems from
Motorola in an amount not to exceed $21,848.
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks
None
5
MICROSOFT
LICENSES
CDW
Trustee Wilks, seconded by Trustee Lohrstorfer, moved to purchase eight Microsoft
Office standard licenses from CDW in an amount not to exceed $4,152
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks
None
Village Manager, Michael Janonis, noted that Coffee with Council would be held Saturday
March 8, 2003 at 9a.m. at Village Hall.
ANY OTHER
BUSINESS
ANY OTHER BUSINESS
A candidates' forum would be held Saturday, March 8th from 10 a.m. to 12p.m. at the
Mount Prospect Public Library. The Chamber of Commerce and the League of Women
Voters are hosting the Candidates' Forum.
Also at the library on March 15th, a Kid Care ID photo session will take place from 10a.m.
to 2p.m. The Kiwanis club is sponsoring this event with the photos being taken by
members of the Mount Prospect Police Department
ADJOURN
ADJOURNMENT
Mayor Farley declared the March 4th meeting of the Village Board adjourned at 8:27 p.m.
Kimberly A. Dewis
Deputy Village Clerk
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