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HomeMy WebLinkAbout02/25/2003 COW minutesII. III. IV, MINUTES COMMITTEE OF THE WHOLE FEBRUARY 25, 2003 CALL TO ORDER The meeting was called to order at 7:01 p.m. by Mayor Gerald Farley, in the Mt. Prospect Park District Community Center, 1000 West Central Road. Present at the meeting were: Trustees Timothy Corcoran, Paul Hoefert, Richard Lohrstorfer, Michaele Skowron, Irvana Wilks and Michael Zadel. Staff members present included: Village Manager Michael Janonis, Assistant Village Manager David Strah, Finance Director Doug EIIsworth, Public Works Director Glen Andler, Deputy Public Works Director Sean Dorsey and Human Resources Director Patrick Seger. APPROVAL OF MINUTES Approval of minutes from February 11, 2003. Motion was made by Trustee Zadel and Seconded by Trustee Lohrstorfer. Minutes were approved. CITIZENS TO BE HEARD None. NATIONAL POLLTUANT DISCHARGE ELIMINATION SYSTEM (NPDES) PHASE II Public Works Deputy Director Sean Dorsey provided a presentation to the Village Board based on the Federal requirements to improve water waste quality by reducing pollutants discharged into the waterways. He also introduced Melissa Kehoe of Stanley Engineering. She is the consultant assisting the Public Works Department in this project. Phase 1 of the system focused on towns of 100,000 population and higher with separate storm sewers that convey water runoff into waterways. Phase II impacts Mount Prospect due to its size. He stated that the Village must develop a storm water management plan and implement the plan to remove or respond to possible discharges into the waterways. He provided a general outline of the management practices to address the stipulated goals of the program. He also highlighted the various waterways that would be impacted within the community. One of the main focuses of the program would be additional public education and the mapping of the storm sewer system throughout the Village. He also highlighted that this is an unfounded mandate and the Village has allOtted approximately $75,000 annually for the next several years for the education and completion of the mapping systems. At this time, he is requesting concurrence of the Village Board with the filing of the notice of intent for participation n the Phase II portion of the NPDES program, General comments from the Village Board members included the following items: There was a question regarding open ditch drainage and the possible impact of these ditches n conveying water to the storm sewers. There was also a discussion regarding illicit discharge and tracking of that discharge. VI. Consensus of the Village Board was to authorize the Mayor to sign the Resolution of Partici patio n. PENSION SYSTEM OVERVIEW Finance Director EIIsworth provided an overview of the three pension plans that are available to Village employees. He stated that there is the Police Pension, Fire Pension and IMRF Pension systems. He stated that each system is slightly different in terms of its structure, however, the benefits for the Police and Fire pensions are nearly identical. He said all three pension systems are defined benefit plans. He stated employees are eligible for pensions from the Police and Fire pension at age 50 and 20 years of service. He stated the benefits for all three pension systems are defined by State statute and funding is required by the municipalities according to State law. There are varying disability benefits in the pension syste ms. He stated that the Police and Fire pension increase 3% annually and are compounded unlike the IMRF pension which does not compound the 3% increase. The Police and Fire pensions both have local control boards that manage assets and consider pension requests and disability requests. Police employee contribution is 9.91% with the Fire employee contribution amount of 8.455%. He also stated that the Police and Fire employees do not contribute to social security but do contribute to Medicare. He stated the Police pension is presently funded at 82.2% and has an unfunded liability of approximately $6.8 million. He did say that recent investment returns have been poor as with the majority of other pensions throughout the country. He stated the projected 2002 Police pension levy requirement is $876,000. The Fire pension is 84.5% funded and the unfounded liability amount is $6 million with the 2002 projected levy of $925,000. The State statutes also define the investment opportunities that the pension systems may participate in. The IMRF system is available for non-sworn employees. The State invests the funds and there is a separate accrual study per individual municipality, therefore, the municipal contribution amount is different per community. It is a defined benefit plan. IMRF is ~:urrently over funded at 115% and the contribution from 2001 amounted to $547,000. General comments from Village Board members included the following items: It was pointed out that pension contributions have been increasing over time and impacting the Property Tax Levy leaving less property tax money available for General Fund uses. There was also a concern raised about the percent of average rate of return. HEALTH INSURANCE REVIEW Human Resources DirectOr Patrick Seger provided a presentation on the health insurance system of the Village. He highlighted the national trend and impact on the Village plan. He also provided information on claim design options and employee contributions along with the various terms used for insurance discussion. He also provided a summary of costs for the various claims available to Village employees and how it is a fact that retirees must be offered the opportunity to participate in the Village's health insurance plan. II. VIII. IX. General comments from Village Board members included the following items: There was a discussion regarding the benefit level related to the current insurance market place. It was also suggested that a plan event study be undertaken on a regular basis for benchmarking purposes. There was also a discussion regarding co-pay versus fixed dollar amount co-pay. VILLAGE MANAGER'S REPORT None. ANY OTHER BUSINESS None. CLOSED SESSION Motion made by Trustee Hoefert and Seconded by Trustee Zadel to move into Closed Session to discuss Personnel. The meeting adjourned into Closed Session at 8:57 p.m. The meeting returned to open session at 9:38 p.m. Village Manager Janonis provided an update regarding Randhurst discussion. ADJOURNMENT There being no further business, the meeting adjourned at 9:45 p.m. Respectfully submitted, DAVID STRAHL Assistant Village Manager DS/mc