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HomeMy WebLinkAbout5. NEW BUSINESS 3/4/03 illage of Mount Prospect Community Development Department MEMORANDUM TO: FROM: DATE: MICHAEL E. JANONIS, VILLAGE MANAGER DIRECTOR OF COMMUNITY DEVELOPMENT FEBRUARY 25, 2003 SUBJECT: REQUEST FOR 6-MONTH EXTENSION OF CONDITIONAL USE ORDINANCE NO. 5096 Attached to this memorandum is a request from Patrick K. Callero, President of the Mil-De Corporation, requesting a 6-month extension of Conditional Use Ordinance No. 5096. The Conditional Use Ordinance granted the right to construct a drive-through restaurant at 820 E. Rand Road (originally for a Taco Bell, now for a Baskin Robbins/Dunkin Donuts/TOGO's). Staff supports the request for the 6-month extension. The petitioner has been working with staff and several adjacent property owners to finalize details relating to cross access easements. The easements formalize a series of access drives between the subject property, Menards and the Brunswick Zone. All issues relating to the easements are now resolved and therefore the project is ready to proceed this spring. Please forward this memorandum and attachments to the Village Board for their review and consideration at their March 4th meeting, Staff will be present at that meeting to answer any questions related to this matter. William J. CooneyJJr. H:~ADMN~ILL~v[EMOSLMEJ\extend - 820 E. Rand cu.doc#2 L-DE I] EII P EIRATIO N February 3, 2003 Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 100 S. Emerson Street Mount Prospect, Illinois 60056 Via Facsimile Transmission (847) 818-5329 and Federal Express (847) 818-5328 Re: 820 E. Rand Road Dear Mr. Cooney: Mil-De Corporation is the owner of 820 E. Rand Road. On March 22, 2000 the Village approved Ordinance 5096 granting a Conditional Use for a drive-thru restaurant and parking and setback variations. The Village previously has extended the conditional use permit on several occasions. Most recently on September 17, 2002, the Village adopted Ordinance 5272 amending Ordinance 5096 by extending the effective date for the Conditional Use permit for six months, to March 17, 2003. We have a Lease for the premises for use as a Dunkin'Donuts/ Baskin-Robbins/ Togo's Shop, which Lease is subject to obtaining governmental approval of the proposed use. The tenant's use of the premises would be consistent with the existing conditional use permit. We respectfully request the Village extend the Conditional Use permit for an additional six months with the condition that substantial construction be underway and completed within six monshs thereafter. Very truly yours, MIL-DE CORPORATION ~trick K. Callero, President kad 02/25/03 ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 5096 GRANTING A CONDITIONAL USE AND VARIATION FOR PROPERTY COMMONLY KNOWN AS 820 EAST RAND ROAD WHEREAS, the President and Board of Trustees of the Village of Mount Prospect, Illinois did adopt Ordinance No. 5096 entitled 'An Ordinance Granting a Conditional Use In The Nature Of A Planned Unit Development And Variation For Property Commonly Known As 820 East Rand Road "at their regular meeting held March 22, 2000; and WHEREAS, as set forth in Chapter 14, Section 14.203. F. 12, the Conditional Use Permit and Variation granted through the passage of Ordinance No. 5096, the Conditional Use permit shall expire if the Conditional Use permit ceases for more than twelve (12) months for any reason; and WHEREAS, the Petitioner has requested that the one (1) year effective date, established with the passage of Ordinance No. 5096, and subsequently extended for one (1) year at the April 17, 2001 meeting of the Mount Prospect Village Board, be extended for an additional six (6) months. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The recitals set forth hereinabove are incorporated as findings of fact bythe President and Board of Trustees of the Village of Mount Prospect. SECTION TWO: Ordinance No. 5096 is hereby amended by extending the effective date for the Conditional Use permit and Variation being the subject of Ordinance No. 5096 for six months. SECTION THREE: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED andAPPROVEDthis day of , 2003. ATTEST: Gerald L. Farley, Village President Velma W. Lowe, Village Clerk H:\GEN\files\WIN\ORDINANC\Extend C-Use date, 820 E Rand Rd march 2003.doc illage of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJECT: MICHAEL E. JANONIS, VILLAGE MANAGER DAVID STRAHL, ASSISTANT VILLAGE MANAGER CABLE PRODUCTION COORDINATOR FEBRUARY 26, 2003 INTERGOVERNMENTAL AGREEMENT BETWEEN SCHOOL DISTRICT 57. VILLAGE Attached please find a revised agreement between the Village of Mount Prospect School District 57 to provide television production services from February 1,2003 to January 31, 2004. This contract is for services similar to those currently provided to the Mount Prospect Public Library and the Mt. Prospect Park District. The Service Contracts are renewable on an annual basis; therefore, this renewal request is the third annual renewal between the Village and School District 57. The contract can be renewed for an additional year in February 2004 with a probable 3.5% increase to cover salary ~ncreases and other costs. School District 57 will have paid a total of $29, 664.96 to the Village of Mount Prospect from February 1,2003 through January 31, 2004 if the agreement is renewed. Also please find attached an exhibit outlining the current state of our intergovernmental funding versus expenses. C: Velma Lowe, Village Clerk Klm Dewis, Deputy Village Clerk Howard Kteinstein Kad 1/30/03 RESOLUTION NO. A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO ADOPT AN INTERGOVERNMENTAL AGREEMENT WITH MOUNT PROSPECT SCHOOL DISTRICT 57 FOR GOVERNMENT ACCESS CABLE TV SERVICE PRODUCTION WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect (hereinafter referred to as "the Village") has deemed that the best interests of the Village may be served by entering into intergovernmental agreements; and WHEREAS, Section 10 entitled "Intergovernmental Cooperation" of Article VII of the Illinois Constitution empowers municipalities to enter into intergovernmental cooperation agreements; and WHEREAS, the Mount Prospect School District 57 (hereinafter referred to as "District 57") desires to participate in cable television production activities for the Village's government access cable television channel for a period beginning February 1, 2003 and ending January 31, 2004; and WHEREAS, the District 57 desires to contribute the necessary funding, as set forth in said Agreement, to enable the cable television station owned by the Village of Mount Prospect to compensate full-time personnel required to perform programming and production activities representing each entity. WHEREAS, said Agreement is a direct benefit to the Village of Mount Prospect and its residents by providing extensive coverage of services, programs, and governmental proceedings throughout the Village. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The Mayor and Board of Trustees of the Village of Mount Prospect are hereby authorized to execute the Intergovernmental Agreement with District 57, attached hereto and made a part of this Resolution as Exhibit "A." SECTION TWO: That this Resolution shall be in full force and effective from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2003. ATTEST: Gerald L. Farley Mayor Kimberly A. Dewis Deputy Village Clerk H:\GEN;file$\WlN\RES\lntergovt AgrmLTV svcs 2003 2004.doc MPTV- MOUNT PROSPECT GOVERNMENT TELEVISION MOUNT PROSPECT SCHOOL DISTRICT 57' LETTER OF AGREEMENT - COMMUNITY PRODUCER POSITION This document represents an agreement between the Village of Mount Prospect (hereafter referred to as "Village") and Mount Prospect School District 57 (hereafter referred to as "District 57") to participate in programming and production activities for the Village's government access cable television channel (hereafter referred to as "MPTV") for a period beginning February 1,2003 and ending January 31,2004. The agreement is as follows: For a period beginning February 1, 2003 and concluding January 31, 2004, District 57 will .contribute a total of $10,339.17in funding assistance for television production services coordinated by the Village's Community Producer and supervised by the Village's Cable Production Coordinator based at MPTV. This position will perform the following functions: 1) The Community Producer will produce programming for District 57 to be shown on MPTV on a regular basis under the supervision of the Village's Cable Production Coordinator. The Community Producer will be considered an employee of the Village and Village projects will be first priority of the position. The Village will provide a benefits package for the position equivalent to a basic full-time permanent position. 2) A minimum of 2 hours of original programming per month will be created, the subject of which shall be determined by the entities' needs. 3) The Community Producer will meet with officials from District 57 on a regular basis to determine what types of programming are to be produced, and inform the Village of these productions. Programming produced District 57 will be scheduled by MPTV to balance with municipal programming as much as possible, but Village programming will remain first priority. The selection of programming relevance or scheduling shall be the sole responsibility of the Village. 4) The Community Producer will maintain and update information messages for District 57 on MPTV's Community Information Guide and in the Cable Views Village newsletter insert. 5) The Community Producer will coordinate volunteer efforts to produce the District 57 programming. 6) District 57 will ask for volunteers to be trained by the Community Producer to help increase the volunteer pool available to produce programming. If any of the participants who are a party to this agreement becomes dissatisfied with the level of service provided, the entity must put the specific grievance in writing and forward it to the Village for review. After receipt of the grievance the Village shall have ninety (90) days to respond and attempt to resolve the issue. If the issue is not resolved to the satisfaction of the agency, the grievant may withdraw from the agreement, and receive a prorated refund of its contribution based on the amount of time left on the agreement provided a ninety (90) day written withdraw notice is forwarded to the Viiiage prior to withdraw, tf participation and funding is withdrawn the Village shall not be obligated to fund the Community Producer position beyond the conclusion of the Village's fiscal year in which the withdraw action occurred. By entering into this agreement each participant acknowledges their willingness to annually budget the necessary funds to cover their assigned portion of the costs. If any other entity who provides services to the Village residents determines such participation in this agreement would be beneficial, all participants shall review the funding requirements for the position to determine whether additional governmental participation is possible within the existing programming limitation. Any additional participant shall be assigned a cost as determined by the Village. This agreement shall expire on January 31, 2004. Thirty (30) days prior to the expiration of the agreement, the position will be re-evaluated by all parties. If the performance of the position is found to be satisfactory, the agreement may be renewed for an additional year ending February 1, 2005. If the agreement is extended the projected annual cost of salary and benefits of the position may be increased to a proportional amount representative of the original percentage of cost contribution of the original agreement, All undersigned parties involved are hereby committed for the length of the agreement, unless one or more parties withdraws under the withdraw provisions of the agreement. SIGNED Village of Mount Prospect Date Mount Prospect School District 57 Date VILLAGE OF MOUNT PROSPECT Television Services DivisiOn 1000 W Central Road 847/870-§68§ 2003 Intergovernmental Income The Television Services Department had a change in personnel at the same time it became clear that our intergovernmental income would fall short of projections for fiscal year 2003. This was due to a non-renewal of School District 26, and the withdrawal of the Prospect Heights Park District from a tentative agreement. With the movement of the 'Community Producer to the Acting Cable Production Coordinator position and the Production Assistant to the Community Producer position, it left the Production Assistant position vacant. Due to a shortfall that would occur if the Production Assistant were to be hired at the $13,300.00 per year rate, we decided to fill the position at reduced hours in order to break even. The current Production Assistant position has been filled at a $7500.00 a year rate. Fax: 8471870-8502 TDD (Hearing Impaired): 847/392-1375 mptv.., your access to Mount Prospect VILLAGE OF MOUNT PROSPECT Television Services Division 1000 W Central Road 847/870~5685 2003 Intergovernmental Mount Prospect Public Library Mt. Prospect Park District Rivertrails Park District School District 57 School District 59 Total 10,339.71 10,339.71 7,000.00 10, 339.71 7,500.00 $ 45,519.13 Expenses Personal Services Full time earnings 17,650.00 Par//~ m e earn/rigs 13, 300. O0 Seasonal earnings 1000.00 Overtime earnings 1200.00 33,150.00 Employee Benefits FICA-SS 2060.00 FICA-Medicare 490.00 IMRF Expense 930.00 Medical Insurance 4467.00 Life Insurance 12.00 7959.00 Contractual Services Other Services 750.00 Music Library 330.00 Equipment Maint. 1100.00 Vehicle Maint. Payment 984.00 3164.00 Utilities Cellular Phone Service 500.00 Commodities & Supplies Other Supplies 2125.00 Other Equipment New Equipment 1500.00 Replacement Equipment 2750.00 4250.00 Total Intergovernmental 51,148.00 Income Short fall 5628.87 Part Time Position 13,300.00 Short fall (5628.87) Difference 7671.13 Fax: 847/870-8502 TDD (Hearing Impaired): 847/392-1375 mptv.., your access to Mount Prospect illage of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJECT: MICHAEL E. JANONIS, VILLAGE MANAGER DAVID STRAHL, ASSISTANT VILLAGE MANAGER CABLE PRODUCTION COORDINATOR FEBRUARY 26, 2003 INTERGOVERNMENTAL AGREEMENT BETWEEN VILLAGE AND -I MOUNT PROSPECT PUBLIC LIBRARY Attached please find a revised agreement between the Village of Mount Prospect and the Mount Prospect Public Library to provide television production services through December 31, 2003. This is a renewal of an existing agreement and is similar to those currently provided to the Mount Prospect Park District, and School District 57. The Service Contracts are renewable on an annual basis; therefore, this renewal request is the fourth annual renewal between the Village and the Mount Prospect Public Library. The contract can be renewed for an additional year on January 1,2004, with a probable 3.5% increase to cover salary 'ncreases and other costs The Mount Prospect Public Library will have paid a total of $39,281.83 to the Village of Mount Prospect from October 1,1999 through December 31, 2003 if the agreement is renewed. Also please find attached an exhibit outlining the current state of our intergovernmental funding versus expenses. C: Velma Lowe, Village Clerk Kim Dewis, Deputy Village Clerk kad 2/23/O2 RESOLUTION NO. A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO ADOPT AN INTERGOVERNMENTAL AGREEMENT WITH MOUNT PROSPECT PUBLIC LIBRARY FOR GOVERNMENT ACCESS CABLE TV SERVICE PRODUCTION WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect (hereinafter referred to as "the Village") has deemed that the best interests of the Village may be served by entering into intergovernmental agreements; and WHEREAS, Section 10 entitled "Intergovernmental Cooperation" of Article VII of the Illinois Constitution empowers municipalities to enter into intergovernmental cooperation agreements; and WHEREAS, the Mount Prospect Public Library desires to participate in cable television production activities for the Village's government access cable television channel for a period beginning January 1, 2003 and ending December 31, 2003; and WHEREAS, the Mount Prospect Public Library desires to contribute the necessary funding, as set forth in said Agreement, to enable the cable television station owned by the Village of Mount Prospect to compensate full-time personnel required to perform programming and production activities representing each entity. WHEREAS, said Agreement is a direct benefit to the Village of Mount Prospect and its residents by providing extensive coverage of services, programs, and governmental proceedings throughout the Village. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The Mayor and Board of Trustees of the Village of Mount Prospect are hereby authorized to execute the Intergovernmental Agreement with Mount Prospect Public Library, attached hereto and made a part of this Resolution as Exhibit "A." TV Svcs/MPPLD Page 2/2 SECTION TWO: That this Resolution shall be in full force and effective from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2003. ATTEST: Gerald L. Farley Mayor Kimberly A. Dewis Deputy Village Clerk H:\GEN\files\WIN\RES\lntergovt Agrmt,TV Svcs & mp 2ark dist 2003.doc MPTV - MOUNT PROSPECT GOVERNMENT TELEVISION MOUNT PROSPECT PUBLIC LIBRARY LETTER OF AGREEMENT - COMMUNITY PRODUCER POSITION This document represents an agreement between the Village of Mount Prospect (hereafter referred to as "Village") and the Mount Prospect Public Library (hereafter referred to as "Library") to participate in programming and production activities for the Village's government access cable television channel (hereafter referred to as "MPTV") for a period beginning January 1, 2003 and ending December 31,2003. The agreement is as follows: During the above mentioned time period, the Library will contribute a total of $10,339.71 in funding assistance for television production services coordinated by the Village's Community Producer and supervised by the Village's Cable Production Coordinator based at MPTV. This position will perform the following functions: 1) The Community Producer will produce programming for the Library to be shown on MPTV on a regular basis under the supervision of the Village's Cable Production Coordinator. The Community Producer will be considered an employee of the Village and Village projects will be first priority of the position. The Village will provide a benefits package for the position equivalent to a basic full-time permanent position. 2) A minimum of 2 hours of original programming per month will be created, the subject of which shall be determined by the entities' needs. 3) The Community Producer wilt meet with officials from the Library on a regular basis to determine what types of programming are to be produced, and inform the Village of these productions. Programming produced for the Library will be scheduled by MPTV to balance with municipal and other entity programming as much as possible, but Village programming will remain first priority. The selection of programming relevance or scheduling shall be the sole responsibility of the Village. 4) The Community Producer will maintain and update information messages for the Library on MPTV's Community Information Guide and in the Cable Views Village newsletter insert. 5) The Community Producer will coordinate volunteer efforts to produce the Library's programming. If any of the participants who are a party to this agreement becomes dissatisfied with the level of service provided, the entity must put the specific grievance in writing and forward it to the Village for review. After receipt of the grievance the Village shall have ninety (90) days to respond and attempt to resolve the issue. the issue is not resolved to the satisfaction of the agency, the grievant may withdraw from the agreement, and receive a prorated refund of its contribution based on the amount of time left on the agreement provided a ninety (90) day written withdraw notice is forwarded to the Village prior to withdraw. If participation and funding is withdrawn the Village shall not be obligated to fund the Community Producer position beyond the conclusion of the Village's fiscal year in which the withdraw action occurred. By entering into this agreement each participant acknowledges their willingness to annually budget the necessary funds to cover their assigned portion of the costs. If any other entity who provides services to the Village residents determines such participation in this agreement would be beneficial, all participants shall review the funding requirements for the position to determine whether additional governmental participation is possible within the existing programming limitation. Any additional participant shall be assigned a cost as determined by the Village. Thirty (30) days prior to the expiration of the agreement, the agreement will be re-evaluated by all parties. If the performance of MPTV is found to be satisfactory, the agreement may be renewed for the following year ending December 31,2004, otherwise the agreement shall expire on December 31, 2003. If the agreement is extended the projected annual cost of salary and benefits of the position may be increased to a proportional amount representative of the original percentage of cost contribution of the original agreement. All undersigned parties involved are hereby committed for the length of the agreement, unless one or more parties withdraws under the withdraw provisions of the agreement. SIGNED Village of Mount Prospect Date Mount Prospect Public Library Date VILLAGE OF MOUNT PROSPECT Television Services Division 1000 W Central Road 847/870-5685 2003 Intergovernmental Income The Television Services Department had a change in personnel at the same time it became clear that our intergovernmental income would fall short of projections for fiscal year 2003. This was due to a non-renewal of School District 26, and the withdrawal of the Prospect Heights Park District from a tentative agreement. With the movement of the Community Producer to the Acting Cable Production Coordinator position and the Production Assistant to the Community Producer position, it left the Production Assistant position vacant. Due to a shortfall that would occur if the Production Assistant were to be hired at the $13,300.00 per year rate, we decided to fill the position at reduced hours in order to break even. The current Production Assistant position has been filled at a $7500.00 a year rate. Fax: 847/870-8502 TDD (Hearing Impaired): 847/392-1375 mptv.., your access to Mount Prospect VILLAGE OF MOUNT PROSPECT ,~.'.'.'.'.'.'.'.'.~ Television Services Division 1000 W Central Road 847/870-5685 2003 Mount Prospect Public Library Mt. Prospect Park District Rivertrails Park District School District 57 School District 59 Intergovernmental 10,339.71 10,339.71 7,000.00 10, 339.71 7,500.00 Total $ 45,519.13 Expenses Personal Services Full time earnings 17,650.00 Part lime earnings 13,300. O0 Seasonal earnings 1000.00 Overtime earnings 1200.00 33,150.00 Employee Benefits FICA-SS 2060.00 FICA-Medicare 490.00 IMRF Expense 930.00 Medical Insurance 4467.00 Life Insurance 12.00 7959.00 Contractual Services Other Services 750.00 Music Library 330.00 Equipment Maint. 1100.00 Vehicle Maint. Payment 984.00 3164.00 Utilities Cellular Phone Service 500.00 Commodities & Supplies Other Supplies 2125.00 Other Equipment New Equipment 1500.00 Replacement Equipment 2750.00 Total Intergovernmental 4250,00 51,148.00 Income Short fall 5628.87 Part Time Position 13,300.00 Short fall (5628.87) Difference 7671.13 Fax: 847/870-8502 TDD (Hearing Impaired): 847/392-1375 mptv.., your access to Mount Prospect O: FROM: DATE: SUBJECT: Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM MICHAEL E. JANONIS, VILLAGE MANAGER DAVID STRAHL, ASSISTANT VILLAGE MANAGER CABLE PRODUCTION COORDINATOR FEBRUARY 26, 2003 INTERGOVERNMENTAL AGREEMENT BETWEEN VILLAGE AND THE MT. PROSPECT PARK DISTRICT. Attached please find a revised agreement between the Village of Mount Prospect and the Mt. Prospect Park District to provide television production services through December 31, 2003. This is a renewal of an existing agreement and is similar to those currently provided to the Mount Prospect Public Library, and School District 57. The Service Contracts are renewable on an annual basis; therefore, this renewal request is the fourth annual renewal between the Village and the Mt. Prospect Park District. The contract can be renewed for an additional year on January 1, 2004, with a probable 3.5% increase to cover salary increases and other costs The Mt. Prospect Park District will have paid a total of $39,281.83 to the Village of Mount Prospect from October 1,1999 through December 31,2003 if the agreement is renewed. Also please find attached an exhibit outlining the current state of our intergovernmental funding versus expenses. C: Velma Lowe, Village Clerk Klm Dewis, Deputy Village Clerk Howard Kleinstein kad 2/23/02 RESOLUTION NO. A RESOLUTION AUTHORIZING THE'VILLAGE OF MOUNT PROSPECT TO ADOPT AN INTERGOVERNMENTAL AGREEMENT WITH MOUNT PROSPECT PARK DISTRICT FOR GOVERNMENT ACCESS CABLE TV SERVICE PRODUCTION WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect (hereinafter referred to as "the Village") has deemed that the best interests of the Village may be served by entering into intergovernmental agreements; and WHEREAS, Section 10 entitled "Intergovernmental Cooperation" of Article VII of the Illinois Constitution empowers municipalities to enter into intergovernmental cooperation agreements; and WHEREAS, the Mount Prospect Park District desires to participate in cable television production activities for the Village's government access cable television channel for a period beginning January 1, 2003 and ending December 31,2003; and WHEREAS, the Mount Prospect Park District desires to contribute the necessary funding, as set forth in said Agreement, to enable the cable television station owned by the Village of Mount Prospect to compensate full-time personnel required to perform programming and production activities representing each entity. WHEREAS, said Agreement is a direct benefit to the Village of Mount Prospect and its residents by providing extensive coverage of services, programs, and governmental proceedings throughout the Village. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The Mayor and Board of Trustees of the Village of Mount Prospect are hereby authorized to execute the Intergovernmental Agreement with Mount Prospect Park District, attached hereto and made a part of this Resolution as Exhibit "A." TV Svcs/MPPD Page 2/2 SECTION TWO: That this Resolution shall be in full force and effective from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2003. ATTEST: Gerald L. Farley Mayor Kimberly A. Dewis Deputy Village Clerk H:\GEN\files\WlN\RES\lntergovt Agrmt,TV Svcs & mp park dist 2003.doc MPTV - MOUNT PROSPECT GOVERNMENT TELEVISION MOUNT PROSPECT SCHOOL DISTRICT 57 LETTER OF AGREEMENT - COMMUNITY PRODUCER POSITION This document represents an agreement between the Village of Mount Prospect (hereafter referred to as "Village") and The Mt. Prospect Park District to participate in programming and production activities for the Village's government access cable television channel (hereafter referred to as "MPTV") for a period beginning January 1, 2003 and ending December 31,2003. The agreement is as follows: For a period beginning January 1, 2003 and concluding December 31, 2003, The Mt. Prospect Park District will contribute a total of $10,339.17 in funding assistance for television production services coordinated by the Village's Community Producer and supervised by the Village's Cable Production Coordinator based at MPTV. This position will perform the following functions: 1 ) The Community Producer will produce programming for The Mt. Prospect Park District to be shown on MPTV on a regular basis under the supervision of the Village's Cable Production Coordinator. The Community Producer will be considered an employee of the Village and Village projects will be first priority of the position. The Village will provide a benefits package for the position equivalent to a basic full-time permanent position. 2) A minimum of 2 hours of original programming per month will be created, the subject of which shall be determined by the entities' needs. 3) The Community Producer will meet with officials from The Mt. Prospect Park District on a regular basis to determine what types of programming are to be produced, and inform the Village of these productions. Programming produced will be scheduled by MPTV to balance with municipal programming as much as possible, but Village programming will remain first priority. The selection of programming relevance or scheduling shall be the sole responsibility of the Village. 4) The Community Producer will maintain and update information messages for The Mt. Prospect Park District on MPTV's Community Information Guide and in the Cable Views Village newsletter insert. 5) The Community Producer will coordinate volunteer efforts to produce the Mt. Prospect Park District programming. If any of the participants who are a party to this agreement becomes dissatisfied with the level of service provided, the entity must put the specific grievance in writing and forward it to the Village for review. After receipt of the grievance the Village shall have ninety (90) days to respond and attempt to resolve the issue. If the issue is not resolved to the satisfaction of the agency, the grievant may withdraw from the agreement, and receive a prorated refund of its contribution based on the amount of time left on the agreement provided a ninety (90) daywritten withdraw notice is forwarded to the Village prior to withdraw. If participation and funding is withdrawn the Village shall not be obligated to fund the Community Producer position beyond the conclusion of the Village's fiscal year in which the withdraw action occurred. By entering into this agreement each participant acknowledges their willingness to annually budget the necessary funds to cover their assigned portion of the costs. If any other entity who provides services to the Village residents determines such participation in this agreement would be beneficial, all participants shall review the funding requirements for the position to determine whether additional governmental participation is possible within the existing programming limitation. Any additional participant shall be assigned a cost as determined by the Village. This agreement shall expire on December 31, 2003. Thirty (30) days prior to the expiration of the agreement, the position will be re-evaluated by all parties. If the performance of the position is found to be satisfactory, the agreement may be renewed for an additional year ending December 31, 2004. If the agreement is extended the projected annual cost of salary and benefits of the position may be increased to a proportional amount representative of the original percentage of cost contribution of the original agreement. All undersigned parties involved are hereby committed for the length of the agreement, unless one or more parties withdraws under the withdraw provisions of the agreement. SIGNED Village of Mount Prospect Date Mt. Prospect Park District Date VILLAGE OF MOUNT PROSPECT Television Services Division 1000 W Central Road 847/870-5685 2003 Intergovernmental Income The Television Services Department had a change in personnel at the same time it became clear that our intergovernmental income would fall short of projections for fiscal year 2003. This was due to a non-renewal of School District 26, and the withdrawal of the Prospect Heights Park District from a tentative agreement. With the movement of the Community Producer to the Acting Cable Production Coordinator position and the Production Assistant to the Community Producer position, it left the Production Assistant position vacant. Due to a shortfall that would occur if the Production Assistant were to be hired at the $13,300.00 per year rate, we decided to fill the position at reduced hours in order to break even. The current Production Assistant position has been filled at a $7500.00 a year rate. Fax: 847/870-8502 TDD (Hearing Impaired): 847/392-1375 mptv.., your access to Mount Prospect VILLAGE OF MOUNT PROSPECT .~ Television Services Division 1000 W Central Road 8471870-5685 2003 Intergovernmental Income Mount Prospect Public Library Mt. Prospect Park District Rivertrails Park District School District 57 School District 59 Total 10,339.71 10,339.71 7,000.00 10, 339.71 7,500.00 $ 45,519,13 Expenses Full time earnings Part time earnings Seasonal earnings Overtime earnings FICA-SS FICA-Medicare IMRF Expense Medical Insurance Life Insurance Other Services Music Library Equipment Maint. Vehicle Maint. Payment Utilities Cellular Phone Service Commodities & Supplies Other Supplies Other Equipment New Equipment Replacement Equipment Total Intergovernmental Personal Services 17,650.00 13,300. O0 1000.00 1200.00 33,150.00 Employee Benefits 2060.00 490.00 930.00 4467.00 12.00 7959.00 Contractual Services 750.00 330.00 1100.00 984.00 3164.00 500.00 2125.00 1500.00 2750.00 4250.00 51,148.00 Short fall 5628.87 Part Time Position ! 3,300.00 Short fall (5628.87) Difference 7671.13 Fax: 847/870-8502 TDD (Hearing Impaired): 847/392-1375 mptv.., your access to Mount Prospect ount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJECT: VILLAGE MANAGER MICHAEL E. JANONIS DEPUTY DIRECTOR OF PUBLIC WORKS FEBRUARY 20, 2003 RESOLUTION IN LIEU OF BONDING FOR MUNICIPAL WORK WITHIN STATE OF ILLINOIS RIGHT-OF-WAYS Illinois law requires any person, firm, or corporation performing work in State right-of-ways to obtain a written permit from the Illinois Department of Transportation (IDOT) and submit a surety bond to insure the work meets State standards. For many years, IDOT has allowed municipalities desiring to work in State right-of-ways to pass a resolution in lieu of obtaining surety bonds. Staff endorses and supports this practice. The most recent resolution between the Village of Mount Prospect and IDOT has 'expired. Attached is a copy of a proposed new resolution to cover the 2003 and 2004 calendar years. I would greatly appreciate it if you could submit this-resolution for the Village consideration at the March 4, 2003 regular meeting. SEAN P. DORSEY Board's Cc: SPD/spd attach Director of Public Works Glen R. Andler Water/Sewer Superintendent Roderick O'Donovan Streets/Buildings Superintendent Paul Bures Forestry/Grounds Superintendent Sandy Clark Village Engineer Jeff Wulbecker File F RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION WHEREAS, the Village of Mount Prospect hereinafter referred to as MUNICIPALITY, located in the County of Cook, State of Illinois, desires to undertake, in the years 2003 and 2004 the location, construction, operation and maintenance of driveways and street returns, water mains, sanitary and storm sewers, street light, traffic signals, sidewalk, landscaping, etc., on State highways, within said MUNICIPALITY, which by law and/or agreement come under the jurisdiction and control of the Department of Transportation of the State of Illinois hereinafter referred to as Department, and, WHEREAS, an individual working permit must be obtained from the Department prior to any of the aforesaid installations being constructed either by the MUNICIPALITY or by a private person of firm under contract and supervision of the MUNICIPALITY. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That MUNICIPALITY hereby pledges its good faith and guarantees that all work shall be performed in accordance with conditions of the permit to be granted by the Department, and to hold State of Illinois harmless during the prosecution of such work, and assume all liability for damages to person or property due to accidents or otherwise by reason of the work which it to be performed under the provision of said permit. SECTION TWO: That all authorized officials of the MUNICIPALITY are hereby instructed and authorized to sign said working permit on behalf of the MUNICIPALITY. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2003 ATTEST: Gerald L, Farley Mayor Kimberly A. Dewis Deputy Village Clerk H:\GEN\files\WtN\RES\IN LEIU OF BOND IDOT.doc INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: DEPUTY DIRECTOR OF PUBLIC WORKS DATE: FEBRUARY 18, 2003 SUB J: NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM PHASE 2 COMPLIANCE EFFORTS Backgrdund NPDES Phase 1 Rule In 1990, the United States Environmental Protection Agency (USEPA) promulgated regulations establishing Phase I of the National Pollutant Discharge Elimination System (NPDES) storm water program. The Phase I rule recuired operators of large municipally owned separate storm sewer systems, those serving.populations of 100,000 or more, to develop and implement storm water management programs. These programs were intended to be an initial effort to reduce the quantity of pollutants picked up by storm sewers and discharged to waterways during storm events. USEPA believes that these programs can be effective at limiting the discharge of many common waterway pollutants including oil and grease from roadways, pesticides from lawns, sediment from construction sites, and litter. NPDES Phase 2 Rule In 2000, USEPA rule makers finished the Phase 2 rule. This rule extends the NPDES storm water program requirements to smaller municipally owned storm sewer systems situated in urban areas. The Mount Prospect separate storm sewer system is covered by the Phase 2 rule. The Village operates approximately 90 miles of storm sewers. These sewers primarily drain areas of the Village developed after 1960. The Village's storm sewers discharge to the Des Plaines River, McDonald Creek, Feehanville Creek, Weller Creek, and Higgins Creek. Each creek ultimately outflows to the Des Plaines River. NPDES Phase 2 Rule Requirements USEPA designed the Phase 2 rule to utilize a general permit approach. Under this approach, USEPA will issue general permits to local environmental protection agencies. In Illinois, the Illinois Environmental Protection Agency (IEPA) will hold the general permit for all, or most, small storm sewer operators in the state. The Village, in turn, is required to file a notice of intent to join the state's permit by March 10, 2003. Page 2 of 6 National Discharge Elimination System Phase 2 Compliance Efforts February 18, 2003 Notice of Intent In order to join the state's permit, the Village was required to develop a storm water management program that includes the following six (6) minimum control measures: Public Education and Outreach A plan for distributing educational materials and performing outreach to inform citizens about the mpacts polluted storm water runoff discharges can have on water quality. Public Participation/Involvement A method of providing opportunities for citizens to participate in program development and implementation, including effectively publicizing public hearings and/or encouraging citizen representatives on a storm water management panel. Elicit Dischar~le Detection and Elimination Develop and implement a plan to detect and eliminate elicit discharges to the storm sewer system (includes developing a system map and informing the community about hazards associated with illegal discharges and improper disposal of waste). Construction Site Runoff Control Develop, implement, and enforce an erosion and sediment control program for construction aCtivities that disturb I or more acres of land (controls could include silt fences and temporary storm water detention ponds). Post-Construction Runoff Control Develop, implement, and enforce a program to address discharges of post- construction storm water runoff from new development and redevelopment areas. Applicable controls could include preventative actions such as protecting sensitive areas (e.g., wetlands) or the use of structural best management practices such as grassed swales or porous pavement. Pollution Preventio n/Good Housekeeping Develop and implement a program to reduce pollutant runoff from municipal operations. The program must include municipal staff commitments to pollution prevention measures and techniques (e.g., regular street sweeping, reduction in the use of pesticides, or frequent catch-basin cleaning). IEPA rules also stipulate that the Village identify and/or establish specific best management practices (BMPs) designed to satisfy the intent of each measure. An example of a BMP designed to satisfy the intent of the pollution prevention/good housekeeping control measure might be a formalized and documented street sweeping program. Page 3 of 6 National Discharge Elimination System Phase 2 Compliance Efforts February 18, 2003 In addition, IEPA requires that measurable goals be developed for each BMP. An example of a measurable goal for street sweeping might be to sweep all Village- owed streets once every three (3) weeks, weather permitting. Finally, IEPA has also mandated that each municipal storm sewer system joining the State of Illinois general permit must identify a timetable implementing each BMP. For the Village of Mount Prospect, the timet.able for implementing a formal street sweeping program would be immediately; it is already an existing program. All management practices must be implemented within the next five (5) years. All of these requirements, including identification of BMPs, development of measurable goals, and formulation of timetables must be memorialized in writing on the notice of intent form. For your reference, a copy of the completed notice of intent form staff proposes to submit to IEPA is attached as Appendix 1. Ann'ual Progress Reports Following IEPA acceptance of the notice of intent, the Village will also be required to submit an annual progress report detailing efforts made to meet measurable goals. A key feature of these reports will be to demonstrate progress made towards meeting measurable goal implementation deadlines. Future Responsibilities At the present time, IEPA has identified no additional requirements necessary to demonstrate compliance with NDPES Phase 2 rules. However, it is prudent to be mindful that the purpose of the NPDES is to improve the quality of surface waters. As such, it is feasible that degradation of water quality in the Des Plaines River, or in Village creeks, could lead to additional state mandates such as treatment of storm sewer discharges or systemic monitoring of receiving waters. Village Compliance Efforts Staff, with assistance from Stanley Consultants, Inc. of Chicago, Illinois, has developed a comprehensive listing of BMPs with associated measurable goals, and timelines. Additionally, we have also attempted to provide estimated budget impacts for each BMP. This listing is detailed in the tables found in Appendix 2 and summarized below. Pubfic Education and Outreach · Continue existing public education programs including distribution of the solid waste/recycling brochure, public works open house, Arbor Day ceremony, welcome new resident reception, and public works facility tours for children's groups. · Modify existing programs as follows: o Post pet waste collection ordinance on Village web site. o Increase storm water related newsletter articles to three (3) per year. o Produce one (1) storm water related MPTV short segment per year. · Develop a new program to include a storm water related flyer or brochure with business license renewal documents. This new program is an effort to comply with specific IEPA requirements for Outreach to the business community. · There are no new costs necessary to satisfy this control measure. Page 4 of 6 National Discharge Elimination System Phase 2 Compliance Efforts February 18, 2003 Public Participation / Involvement Continue existing public participation opportunities including solid waste commission meetings, educational seminars for school groups and multi-family property owners, storm water management updates to the Village Board, residential parkway tree planting programs, single and multi-family recycling programs, and coffee with council meetings. Develop a new program to evaluate the feasibility of extending recycling program to the commercial sector. This new program is an effort to comply with specific IEPA requirements for outreach to the business community, It is also incidental to current efforts to evaluate the potential for including businesses in the exclusive solid waste contract. There are no new costs necessary to satisfy this control measure. Elicfl Discharge Detection and Elimination · Continue existing elicit discharge detection and elimination programs including storm sewer mapping, elicit discharge detection procedures, storm sewer outfall inspections, building sump pump inspections, MWRDGC elicit discharge tracing and elimination programs, HazMat response and clean-up programs, and annual creek inspections. · Develop new programs including: o An in-house program to perform closed circuit television inspection of storm sewers in commercial areas on a 10~year cycle. o Publicize elicit detection procedures in Village newsletter, MTPV, and on Village website. · There are no new costs new costs necessary to satisfy this control measure. Construction Site Runoff Control · Continue existing construction site runoff control programs including engineering plan reviews, plan review training, construction site inspections, construction site inspection training, construction site code enforcement, and utility construction parkway restoration program. · Modify existing programs as follows: o Update Village Code to incorporate new IEPA requirements for run-off control (i.e. IEPA now requires all developers of parcels 1 acre or larger to file a notice of intent to join the State of Illinois NPDES general permit). · Produce new programs to inform developers of new regulations utilizing: o MPTV o Village website o Village newsletter o Informational packet distributed to developers and builders as part of the permit process. · Staff estimates a $10,000 initial expense and a $2,000 annual expense to develop and print an informational packet for distribution to developers and builders. Construction Site Runoff Control · Continue existing post-construction site runoff control programs documentation and record-keeping for plan reviews and inspections, including requiring Page 5 of 6 National Discharge Elimination System Phase 2 Compliance Efforts February 18, 2003 storm water control measures on new construction, requiring public hearings for code variances, periodic training to update review and inspection staff on new storm water requirements, issuing stop work orders for construction sites in violation of Village Code, and inspecting retention/detention ponds twice yearly. · Modify existing programs as follows: o Update Village Code to incorporate new IF:PA requirements for post construction run-off control. · Produce new programs to inform developers of new regulations utilizing: o MPTV o Village website o Village newsletter o Informational packet distributed to developers and builders as part of the permit process. · Staff estimates that there would be no new cost to satisfy the requirements of this (~ontrol measure (Note: costs for developing informational packet are considered incidental to the cost of developing same to satisfy Construction Site Runoff Control measure). Pollution Prevention / Good Housekeeping · Continue existing pollution prevention / good housekeeping programs including detention/retention pond cleaning, storm sewer outfall structure repairs, catch basin/inlet cleaning, public work facility vehicle washing station, proper disposal of street cleaning and leaf program debris, covered landscape and material storage, contained hazardous materials storage, street sweeping, and controlled application of herbicides and pesticides, · Develop a computerized maintenance management system to document maintenance, plan review, and inspection activities. Inherent to this effort will be the development of written andard operating procedures, policies, and protocols, · Staff estimates that the cost to develop and implement an effective computerized maintenance management will cost approximately $60,000. Discussion Staff has attempted to frame NPDES Phase 2 compliance with the dual goals of satisfying federal regulations and minimizing costs. Accordingly, a review of our BMP and measurable goal commitments will reveal substantial utilization of existing programs. Furthermore, additional compliance was gained by modifying of other existing programs. These results are intentional and were sought in order to improve environmental safeguards for Village waterways at the lowest possible cost. However, two (2) notable exceptions to this philosophy are the storm sewer-mapping project and the computerized maintenance management system. Staff has endorsed continuing efforts to survey and map existing storm sewer system assets at a rate of approximately $75,000 per year through 2006. USEPA and IEPA rule makers have specifically stipulated that the development of accurate storm sewer system maps is an essential component of the NPDES compliance process. Every notice of intent must delineate an effort to develop a good storm sewer map. Consequently, staff has determined that this cost is necessary and unavoidable. age 6 of 6 National Discharge Elimination System Phase 2 Corn pliance Efforts February 18, 2003 Staff has also endorsed an effort to develop a computerized maintenance management system to document maintenance activities, plan reviews, and inspections. Staff has proposed to acquire this technology by means of an estimated $60,000 expenditure in 2006. Such a program is not an explicit requirement of NPDES Phase 2 rules. However, NPDES rules do imply an additional duty to document activities and keep records of enforcement actions. Staff believes that an investment in a computerized maintenance management system will lend structure to record keeping and streamline data retrieval processes necessitated by NPDES reporting and enforcement requirements. Conclusion The deadline for filing a notice of intent to join the State of illinois NPDES general permit is March 10, 2003 Presently, the Village is well positioned to satisfy the requirements of the NPDES Phase 2 rules and submit a notice of intent prior to the State deadline. Staff requests that the Village Board be petitioned to approve the BMPs, measurable goals, timelines, estimated budgets, and notice of intent form presented herein. Staff also requests that the Village Board authorize the Mayor to sign the notice of intent form. A suitable resolution requesting same will be presented for the Village Board's consideration at the March 4, 2003 regular meeting. Sean P. Dorsey "Gle~R ,~ndler Directo~ of Public Works Cc: Director of Public Works Glen R. Andler File C:\STORM\NPDES COW MEMO.doc SD VWL 02/18~03 RESOLUTION NO. A RESOLUTION AUTHORIZING A REPRESENTATIVE OF THE VILLAGE OF MOUNT PROSPECT TO SIGN A NOTICE OF INTENT TO JOIN THE STATE OF ILLINOIS NPDES GENERAL PERMIT WHEREAS, the notice of intent to join the State of Illinois NPDES general permit requires that the Village of Mount Prospect authorize a representative to sign the notice of intent and supporting documents; and WHEREAS, the Village of Mount Prospect designates the Mayor as the authorized representative of the Village of Mount Prospect to sign documents in conjunction with the notice of intent and the State of Illinois NPDES general permit. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor and Board of Trustees of the Village of Mount Prospect do hereby designate the Mayor of the Village of Mount Prospect to sign the notice of intent to join the State of Illinois NPDES general permit. SECTION TVVO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2003. ATTEST: Gerald L. Farley Mayor Kimberly Dewis Deputy Village Clerk H:\GEN\files\WlN\RES\authorize mayor sig NPDES.doc