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HomeMy WebLinkAbout2. DRAFT MINUTES 2/4/03CALL TO ORDER MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT February 4, 2003 CALL TO ORDER Mayor Gerald Farley called the meeting to order at 7:05 p.m. ROLL CALL PLEDGE NVOCATION ROLL CALL Present: Mayor Gerald Farley Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Irvana Wilks Trustee Michael Zadel PLEDGE OF ALLEGIANCE Trustee Lohrsto~er led the Pledge of Allegiance. INVOCATION Trustee Wilks gave the invocation. MINUTES APPROVAL OF MINUTES Trustee Lohrstorfer. seconded by Trustee ZadeL, moved to approve the minutes of the regular meeting held January 21 2003. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer. Skowron, Wilks. Zadel Nays: None Motion carried. BILLS APPROVE BILLS AND FINANCIAL REPORT Mayor Farley stated that the next item on the agenda, "APPROVE BILLS AND FINANCIAL REPORT" noted by an asterisk, as well as all items further listed in that manner, would be considered with one vote as business item "IX. CONSENT AGENDA." MAYOR'S REPORT TEEN CENTER CONCEPT PROCLAMATION BLACK HISTORY MONTH MAYOR'S REPORT Mayor Farley made a small change to the Mayor's Report by changing the order and having Item B. heard first. Village Manager, Michael Janonis, presented the concept for a joint teen center with the City of Des Plaines and Lattof YMCA. The base for the teen center would be at the Lattof YMCA. The City of Des Plaines and the YMCA have secured federal grants to cover start up and renovation costs. Mayor Tony Arredia, of Des Plaines, gave a brief history of the project and where he sees the project heading. Rich Michelli, Executive Director for Lattof YMCA, noted the YMCA's support of this project. Mayor Farley read a proclamation recognizing February as "Black History Month." APPOINTMENTS APPOINTMENTS None. CITIZENS TO BE HEARD COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. CONSENT AGENDA: BILLS 1060 W NW HWY PLAT EASEMENT AGREEMENT- 18W. BUSSE COMED EXPENSE - RELOCATION $44.844.80 CONSENT AGENDA Trustee Hoefert seconded by Trustee Zadel, moved to approve the following business items: Bills, dated January 30. 2003 Resolution No. 2-03: A RESOLUTION APPROVING A FINAL PLAT OF RESUBDIVISION FOR PROPERTY LOCATED AT 1060 WEST NORTHWEST HIGHWAY; Resolution No. 3-03: A RESOLUTION AUTHORIZING THE EXECUTION OF AN EASEMENT AGREEMENT BETVVEEN THE OWNERS OF 18 W. BUSSE AVENUE AND THE VILLAGE OF MOUNT PROSPECT Request for approval to expend $44,844.80 to COM ED for transformer and service line relocation to facilitate electrical service to the library construction and the new Village hall and parking deck, Upon roll call: Motion carded. Ayes: Corcoran. Hoefert. Lohrstorfer, Skowron. Wilks, Zadel Nays: None OLD BUSINESS OLD BUSINESS None. NEW BUSINESS PZ34-02 791E. RAND ROAD ORD 5302 705-791 EAST RAND ROAD- PLAT NEW BUSINESS William Cooney, Director of Community Development, presented Planning and Zoning Case PZ 34-02. The case required two actions from the Board. Mr. Cooney presented an ordinance for first reading that would amend the official zoning map changing the subject property from an R-2 PUD (Attached Single Residence Planned Unit Development) to B3 (Community Shopping District). The Planning and Zoning Commission recommended approval of the request by a vote of 6-0. Trustee Hoefert, seconded by, Trustee Zadel. moved to waive the rule requinng two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried, Corcoran, Hoefert. Lohrstorfer. Skowron, Wilks, Zadel None Trustee Hoefert. seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5302: AN ORDINANCE AMEDNING THE OFFICIAL ZONING MAP WITH RESPECT TO THE ZONING OF CERTAIN PROPERTY FROM R-2 TO B-3 DISTRICT AT 791 EAST RAND ROAD Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer. Skowron, Wilks, Zadel None Mr. Cooney present a resolution to approve a final plat of resubdivision for property at 705-791 East Rand Road. This resolution creates a two-lot subdivision. The Planning and Zoning Commission recommended approval by a vote of 6-0. 2 RES 1-03 Trustee Wilks, seconded by Trustee Hoefert, moved for approval of Resolution No. 1-03: A RESOLUTION APROVING A FINAL PLAT OF RESUBDIVISION FOR PROPERTIES LOCATED AT 705-791 EAST RAND ROAD Upon roll call: Ayes: Nays: Motion carried Corcoran, Hoefert. Lohrstorfer. Skowron Wilks, Zadel None PZ 41-02 112 NORTH EASTWOOD ORD 5303 Mr. Cooney presented an ordinance for first reading, which would grant a Conditic hal Use permit to allow for the construction of an unenclosed porch encroaching five feet into the required front yard set back. The Planning and Zoning Commission recommended approval by a vote of 6-0. Trustee Skowron clarified with the petitioner. Andrew Ciabattari that the impact of this project would result in 50% lot coverage therefore no other changes, such as a shed would be allowed to the lot without further Village Board approval. Trustee Hoefert. seconded by, Trustee Corcoran moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Corcoran. Hoefert. Lohrstorfer Skowron, WilkSl Zadel None Trustee Hoefert. seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5303: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 112 NORTH EASTWOOD Upon roll call: Ayes: Nays: Motion carried. Corcoran. Hoefert, Lohrstorfer. Skowron, Wilks. Zadel None PZ 43-02 TEXT AMENDMENT CH 14 ORD 5304 Mr. Cooney presented an ordinance for first reading, which would amend Chapter 14 of the Village code to modify the definition of stoop from 5'x5' to 8'x 5'. The Planning and Zoning Commission recommended approval by a vote of 6-0. There was a brief discussion on the definitions of width and depth. Trustee Hoefert. seconded by, Trustee Lohrstorfer. moved to waive the rule requinng two readings of an ordinance. Upon roll call: Ayes: Corcoran Nays: None Motion carried. Hoefert. Lohrstorfer, Skowron, Wilks. Zadel Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5304: AN ORDINANCE AMENDING CHAPTER 14 OF THE VILLAGE CODE Upon roll call: Ayes: Corcoran Nays: None Motion carried. Hoefert. Lohrstorfer, Skowron. Wilks, Zadel PZ 42-02 1150 NW HWY CASE WITHDRAWN Mayor Farley presented case PZ 42-02, 1150 W. Northwest Highway, n which the petitioner was asking for a Conditional Use to allow a day care center. He explained that the petitioner had formally requested that the case be withdrawn from the Board's consideration. Trustee Wilks, seconded by Trustee Zadel. moved to accept the petitioner's request to withdraw their case: U pon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Zadel None ABATE TAX LEVY ON GOB SERIES 2003 ORD 5305 2003 PRIVATE ACTIVITY BOND VOLUME CAP ORD 5306 Finance Director, Doug Ellsworth. presented an ordinance that would abate the 2002 tax levy requirement of the $12,235,000 General Obligations Bonds. Series 2003. If the ordinance were not approved and filed with the Cook County Clerk. the County would extend the $915,036.46 tax levy, causing a large tax increase for the Village's taxpayers. Trustee Hoefert, seconded by, Trustee Lohrstorfer. moved to waive the rule requinng two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Corcoran. Hoefert Lohrstorfer, Skowron, Wilks. Zadel None Trustee Wilks. seconded by Trustee Skowron. moved for approval of Ordinance No. 5305: AN ORDINANCE TO ABATE THE TAXES LEVIED FOR DEBT SERVICE ON THE $12,235,000 GENERAL OBLIGATION BONDS, SERIES 2003, OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1. 2002 AND ENDING DECEMBER 31 2002 Upon roll call: Ayes: Nays: Motion carried. Corcoran. Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None An ordinance was presented for first reading, which would allow the Village to transfer its 2003 private activity bond volume ca p to Stern Brothers & Co. Director of Finance Douglas EIIsworth explained the funds, $4,219,875 would assist Stern Brothers & Co. in the financing of an affordable multi-family housing project in the Village of Matteson. and that the Village will receive a fee of 2% ($84,397.50). Trustee Zadel, seconded by Trustee Lohrstorfer. moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer. Skowron Wilks, Zadel None Trustee Corcoran, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5306: AN ORDINANCE RESERVING VOLUME CAP IN CONNECTION WITH PRIVATE ACTIVITY BOND ISSUES AND RELATED MATTERS Upon roll call: Motion carried. Ayes: Corcoran, Hoefert. Lohrstorfer. Skowron, Wilks, Zadel Nays: None AMEND CH 8 ETHICS DISCLOSURE STATEMENT ORD 5307 AMEND CH 8 TELECOMM- UNICATIONS TAX ORD 5308 AMEND APPENDIX A TELECOMM- UNICATIONS TAX Village Manager Michael Janonis presented an ordinance for a first reading that would amend Chapter 8 of the Village Code, with regards to the Village's Ethics Disclosure Statement. He explained that the ordinance was a result of discussions at the January 14, 2003 Committee of the Whole meeting. The focus of the discussion at that meeting was to word the questions so as not to be as intrusive but still obtaining the necessary information. There was a discussion about the definition of immediate family and the necessity of the notary requirement. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two readings of an ordinance. Upon roil call: Ayes: Nays: Motion carried. Corcoran, Lohrstorfer, Skowron, Zadel Hoefert, Wilks Trustee Corcoran, seconded by Trustee Skowron moved for approval of Ordinance No. 5307: AN ORDINANCE AMENDING CHAPTER 8 (VILLAGE GOVERNMENT) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Nays: Motion carried Corcoran, Lohrstorfer, Skowron Zadel Hoefert. Wilks. Farley Douglas Ellsworth, Finance Director. presented the first reading of an ordinance that would amend Chapter 8 of the Village code to reflect the new simplified telecommunications tax and to delete the current telecommunications tax and the infrastructL re maintenance fee. The new tax will be set at 4.25% Trustee Corcoran seconded by Trustee Lohrstorfer. moved to waive the rule requinng two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert. Lohrstorfer, Skowron Wilks. Zadel None Trustee Corcoran. seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5308: AN AMENDING THE VILLAGE CODE OF THE VILLAGE OF MOUNT PROSPECT BY THE AMENDMENT OF ARTICLE XV OF CHAPTER 8, IMPOSING A SIMPLIFIED MUNICIPAL TELECOMMUNICATIONS TAX AND REPEALING ARTICLE IX OF CHAPTER 6 U pon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert. Lohrstorfer Skowron, Wilks. Zadel None Mr. EIIsworth presented the first reading of an ordinance amending Appendix A of the Village Code. This ordinance will amend Appendix A by stating the new telecommunications tax. Trustee Zadel seconded by Trustee Skowron. moved to waive the rule requiring two readings of an ordinance. U pon roll call:Ayes: Nays: Motion carned. Corcoran, Hoefert, Lohrstorfer Skowron. Wilks. Zadel None ORD 5309 Trustee Zadel. seconded by Trustee Skowron moved for approval of Ordinance No. 5309: AN ORDINANCE AMENDING APPENDIXA OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert. Lohrstorfer, Skowron. Wilks. Zadel None MANAGER'S REPORT BRIDGE REHABILITATION PROJECT MARTAM CONSTRUCTION ($305,099) VILLAGE MANAGER'S REPORT Matt Lawrie. Project Engineer, gave a brief background on the bridge rehabilitation project. The project originally included rehabilitation of six bridges throughout the Village, however the bids came in significantly higher than expected. By eliminating one bridge from the scope of work, the cost of construction would be reduced and the Village would be able to complete the modified project with the allocated funds for 2002 and 2003. The See-Gwun Avenue bridge is not in need of immediate repairs so it was removed from this years project and will be included in the 2004 program. Trustee Wilks, seconded by Trustee Skowron move to approve staff's recommendation to award the Bridge Rehabilitation construction contract to Martam Construction in an amount not to exceed $305,099. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert. Lohrstorfer. Skowron, Wilks. Zadel None C IORBA GROUP ($23,310) Trustee Corcoran, seconded by Trustee Skowron moved to approve staff's recommendation to award construction engineering services for the Bridge Rehabilitation project to Ciorba Group, Inc. in an amount not to exceed $23.310. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert. Lohrstorfer, Skowron, Wilks, Zadel None PURCHASE COMPUTER EQUIPMENT, GATEWAY, CDW Joan Middleton IT Director, presented a request for Board authorization to purchase 52 computers in accordance with the established replacement schedule, three Iow-end servers, and ten laptop computers, with the total amount not to exceed $113.311. She further requested Board authorization to purchase 62 Microsoft licenses for Microsoft Office Professional from CDW in an amount not to exceed $38.998. There was brief discussion on how the old computer equipment is disposed. Trustee Corcoran seconded by Trustee Skowron, moved to concur with staff's recommendation to purchase 52 PCs. 10 laptops, and 3 servers from Gateway in an amount not to exceed $113.311. Upon roll call: Ayes: Nays: Motion carried. Corcoran. Hoefert. Lohrstorfer, Skowron, Wilks. Zadel None Trustee Zadel, seconded by Trustee Hoefert, moved to approve the purchase of the recommended Microsoft licenses from CDW. in an amount wot to exceed $38.998. Upon roll call: Ayes: Nays: Motion carried. Corcoran. Hoefert, Lohrstorfer, Skowron Wilks, Zadel None 6 AT I FY EXPENDITURE QUINT 13 Fire Chief Mike Figolah presented a request to ratify expenditure for an emergency repair of the transmission for the Fire Department's vehicle Quint 13. On December 25, 2002, the Quint 13 had a catastrophic failure of the torque converter. The vehicle has been properly maintained and there were no signs of transmission problems during preventative maintenance checks. Trustee Hoefert, seconded by Trustee Corcoran moved to ratify the emergency expenditure, of $23,946.18, to cover the towing and repair the transmission of the Fire Department's Quint 13 Upon roll call: Ayes: Nays: Motion carried Corcoran. Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None Mr. Janonis noted that this Saturday, February 8 Coffee with Council would be held at Village Hall starting at 9:00 a.rn ANY OTHER BUSINESS CLOSED SESSION ANY OTHER BUSINESS Trustees Skowron and Hoefert noted what a great job the Special Events Commission did on the 10th Annual Celestial Celebration. It was well attended again this year and was a great event. Thanks were extended to the Co-Chairs of the Special Events Commission. Leo and Lil Floros. Trustee Hoefert. asked about the status of requiring residential sprinklers. Chief Figolah noted that they are working on a code update that would include the residential sprinklers requirements. He also noted that three of the new developments had decided to use the sprinklers. Trustee Wilks noted that on Saturday February 8TM the Police Department with the Kiwanis Club, would be issuing picture ids for children. It was a free service to be held from 10am to 2pm at the library. Mayor Farley noted that Friday February 7TM the 4TM annual Mayor's Prayer Breakfast would be held at Bristol Court. The speaker will be Trustee Lohrstorfer discussing his experiences at Ground Zero. CLOSED SESSION Mayor Farley announced the need for a Closed Session to discuss the following: PERSONNEL 5 ILCS 120/2 (CI (2) - Collective negotiating matters between the ;~ublic body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes or employees. Trustee Zadel. seconded by Trustee Skowron, moved to recess, to be followed immediately with a Closed Session. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert. Lohrstorfer. Skowren, Wilks, Zadel None ADJOURN ADJOURNMENT The Board reconvened in Open Session at 9:30p.m. and briefly discussed future financial workshop dates, and with no other business to discuss, the meeting was adjourned at 9:45 p.m. 7 Kimberly A. Dewis Deputy Village Clerk