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Home My WebLink About2. DRAFT MINUTES 1/21/03CALL TO ORDER ROLL CALL MAYOR PRO TEM POSTING OF COLORS PLEDGE MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT January 21, 2003 CALL TO ORDER Deputy Village Clerk, Kimberly Dewis called the meeting to order at 7:06p.m. ROLL CALL Present: Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Irvana Wilks Trustee Michael Zadel Absent: Mayor Gerald Farley MAYOR PRO TEM In the absence of Mayor Farley, Trustee Comoran, seconded by Trustee Lohrstorfer nominated Trustee Zadel as Mayor Pro Tern Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Motion carried. PLEDGE OF ALLEGIANCE Members of the Mount Prospect Police Department Honor Guard presented the Posting of Colors, after which Trustee Hoefert led the Pledge of Allegiance. INVOCATION INVOCATION TrusteeLohrs~ergavetheinvocation. MINUTES APPROVAL OF MINUTES Trustee Lohrstorfer, seconded by Trustee Skowron, moved to approve the minutes of the regular meeting held December 3, 2002. Upon roll call: Motion carried. Ayes: Corcoren, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Trustee Wilks, seconded by Trustee Lohrstorfer, moved to approve the minutes, as amended, of the regular meeting held December 17, 2002. Upon roil call: Motion carried. Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Abstain: Corcoran Nays: None Trustee Comoran, seconded by Trustee Lohrstoffer, moved to approve the minutes of the special meeting held December 23, 2002. Upon roll call: Motion carried. Ayes: Corcoren, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None BILLS & FINANCIALS APPROVE BILLS AND FINANCIAL REPORT Mayor Pro Tem Zadel stated that the next item on the agenda, "APPROVE BILLS AND FINANCIAL REPORT" was noted by an asterisk, and that all items further listed in that manner would be considered with one vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR'S REPORT Police Chief Richard Eddington, assisted by Mayor Pro Tern Zadel, presented the 2002 Police Officer of the Year, Officer Joseph Ziolkowski. Runners-up were Officers Tom Nowak, Brian Sampson, and Investigator Dave Behun. APPOINT- MENTS APPOINTMENTS On behalf of Mayor Farley, Mayor Pro Tern Zadel presented a recommendation to the Board for the appointment of John Arndt, to the Board of Fire and Police Commissioners, to fill the vacancy created by the resignation of Chris Lenz, with the term to expire May, 2004. Aisc recommended for appointment to the Youth Commission, was Cathy Chec with the term to expire June 2003. Trustee Lohrstorfer, seconded by Trustee Skowron moved for approval of the appointment of John Arndt to the Board of Fire and Police Commissioners with term to expire in May 2004. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Trustee Wilks, seconded by Trustee Lohrstorfer, moved for approval of the appointment of Cathy Chec to the Youth Commission, with term to expire June 2003. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None CITIZENS TO BE HEARD CONSENT AGENDA BILLS & FINANCIAL REPORT GEMS SOFTWARE PHASEIISTORM SEWER SURVEY CHANGE ORDER CRUMLEY MELAS DETENTION POND OLD BUSINESS PZ 37-02 WITHDRAWN COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. CONSENT AGENDA Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to approve the following business items: 2. 3. 4. Bills, dated December 30, 2002 Bills, dated January 15, 2003 Financial Report, dated January 1-December 31, 2002 Accept recommendation for proposed GEMS upgrade for financial software (GEMS cost not to exceed $43,507) Accept proposal from Stanley Consulting to continue NPDES for Phase II Storm sewer survey (not to exceed $75,000) Approve balancing Change Order for Crumley/Melas Detention Pond Improvements project (Dominic Fiordirosa Construction, not to exceed $39,289) Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None OLD BUSINESS An ordinance was presented for a second reading which would grant a conditional use permit for a Planned Unit Development to construct an out lot fuel center and grants variations for two entrance features on the fa~;ade. The petitioner submitted a written request that this case be withdrawn; therefore no vote on the matter was necessary. 2 NEW BUSINESS G.O. BONDS $12,235,000 ORD. NO. 5301 NEW BUSINESS An ordinance was presented for first reading, which authorizes the issuance of $12,235,000 general obligation bonds, series 2003 to fund a portion of the costs of planning, designing and construction of the new village hall/community center and parking deck. Finance Director Douglas Elisworth, and Ron Norene, of R.V. Norene, explained that four bids were received, with net interest rates ranging from a Iow of 4.352% to a high of 4.37% and the coupon rates ranged from 3.25% to a high of 4.75%. Salomon Smith Barney, Inc submitted the most favorable bid. Trustee Wilks, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Motion carried. Ayes: Corcoran, Hoefed, Lohrstorfer, Skowron, Wilks Nays: None Trustee Wilks, seconded by Trustee Corcoran, moved for approval of Ordinance No.5301: AN ORDINANCE AUTHORIZING THE ISSUANCE OF $12,235,000 GENERAL OBLIGATION BONDS, SERIES 2003 OF THE VILLAGE OF MOUNT PROSECT Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None VILLAGE MANAGER'S REPORT BID RESULTS: CENTRAL RD LIGHTING- PHASE2 LYONS ELECTRIC CONSTRUCTION ClORBA GROUP ENGINEERING SERVICES VILLAGE MANAGER'S REPORT Director of Public Works Glen Andler gave a brief background about the project and presented the following bid results for Central Road Lighting Improvements - Phase 2. BIDDERS Lyons Electric Company J.F. Edwards Construction Company H&H Electric Company Engineer's Estimate TOTAL BID $298,700 $318,623 $512,223 $318,395 Trustee Skowron, seconded by Trustee Corcoran, moved to accept staff's recommendation to award the construction contract for the Central Road Lighting Improvements - Phase 2 to Lyons Electric Company in an amount not to exceed $298,700. Upon roll call: Ayes: Comoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. Mr. Andler recommended that Ciorba Group, Inc. be awarded a contract for engineering services on the Central Road Lighting Improvement project-Phase I1. Ciorba Group, Inc. provided both design and inspection services for Phase I and also designed Phase 2. Their quote to provide inspection services for this project is $27,330, and based on the size and scope of the project, staff feels the quote is acceptable. Trustee Skowron, seconded by Trustee Wilks, moved to accept staff's recommendation to award a contract for construction engineering services to Ciorba Group, Inc. in an amount not to exceed $27,330. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. 3 POLICE VEHICLE PURCHASE FIRE VEHICLE PURCHASE PUBLIC WORKS WARRANTY PURCHASE Village Manager Michael Janonis introduced a series of purchases of vehicles by the Police and Fire depadments as well as warranty extensions. Police Chief Eddington noted the purchases of the vehicles were an approved item in the budget and it followed the Vii[age's replacement schedule of service vehicles. The cars would be purchased through the state bid program. There were questions as to how the Expedition and the F-150 Crew Cab would be used. Chief Eddington explained that the roles of the shift commander and community service officer (CSO) necessitate the sports utility vehicles. Trustee Hoefert, seconded by Trustee Wilks, moved to waive the bid process to authorize the purchase by the Police Department of ten Ford Interceptor Patrol Squad cars ($219,390) and one Ford Expedition Command car ($26,622) from Landmark Ford, one Ford F-150 Crew Cab ($22,500) from Bob Ridd[ngs Ford and one Chevrolet Impala ($17,940) from Miles Chevrolet. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Chief Figolah explained that the Fire Departments request is for the replacement of four staff cars. The Chevrolet Impala would replace three of the staff cars and the Ford Excursion would replace the fourth. The Ford Excursion would act as a Mobile Command Vehicle, and was chosen based on its storage size and diesel engine. He also noted that the vehicles would be purchased through the state bid program. Trustee Lohrstorfer, seconded by Trustee Skowron, moved to waive the bid process and to authorize the purchase by the Fire Department of three Chevrolet Impala staff cars ($57,120) from Miles Chevrolet and one Ford Excursion Mobile Command vehicle ($32,903) from Currie Motors. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Village Michael Janonis presented the request from Public Works to purchase extended warranties for nine Ford Interceptor marked police patrol squad cars. He explained that the standard warranty expires at 3 years or 36,000 miles at a cost of $1,600 per vehicle, while the extended warranty option is 5 years or 75,000 miles with no deductible, power train only with a cost of $1,695 per vehicle. This purchase is also being made through the state bid program. Vehicle Maintenance Superintendent Jim Guenther answered questions regarding the cost effectiveness of the extended warranty and was asked to track this in the future. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to waive the bid process and to authorize the purchase by Public Works of extended warranties for ten Ford Interceptor Squad Cars from Elmhurst Lincoln Mercury in an amount notto exceed $16,950 or $1,695 per vehicle. Upon roll call: Motion carried Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None PARKING DECK Mr. Janonis presented a request for acceptance of an amendment to the construction agreement with W.B Olson for the construction of the parking deck. As previously discussed at the December 23, 2002 Special Village Board meeting, this second amendment would authorize W.B. Olson to construct the parking deck. 4 AMENDMENT #2 W.B. OLSON ANY OTHER BUSINESS Trustee Hoefert; seconded by Trustee Skowron, moved to approve amendment #2 to the construction agreement with W. B. Olson for the construction of the parking deck at 50 S. Emerson in an amount not to exceed $6,210,267~ Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. Village Manager Michael Janonis reminded the audience that February 1, 2003 is the date of the Village's Celestial Celebration, when residents throughout the Village are celebrated for their contributions to the community. Also, he noted that the January 28, 2003 Committee of the Whole meeting is cancelled and instead there would be a budget workshop. ANY OTHER BUSINESS None. CLOSED SESSION ADJOURN CLOSED SESSION Mayor Pro Tem Zadel announced the need for a Closed Session to discuss the following: PERSONNEL 5 ILCS 120/2 (c) (1) -The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public boy, including hearing testimony on a complaint lodged against an employee to determine its validity. PERSONNEL 5 ILCS 120/2 (c) (2) - Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes or employees. Trustee Hoefert, seconded by Trustee Wilks, moved to recess, to be followed immediately with a Closed Session. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wi[ks Nays: None Motion carried. ADJOURNMENT The Board reconvened in Open Session at 9:56 p.m. and with no other business to discuss the meeting was adjourned at 9:37 p.m. Kimberly A. Dewis Deputy Village Clerk 5