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HomeMy WebLinkAboutCOW Agenda Packet 11/26/2002Meeting Location: Mt. Prospect Park District Community Center 1000 West Central Road II. IlL IV. COMMITTEE OF THE WHOLE AGENDA Meeting Date and Time: Tuesday, November 26, 2002 7:00 P.M. CALL TO ORDER - ROLL CALL Mayor Gerald L. Farley Trustee Timothy Corcoran Trustee Michaele Skowron Trustee Paul Hoefert Trustee Irvana Wilks Trustee Richard Lohrstorfer Trustee Michael Zadel ACCEPTANCE OF DEFERRED MINUTES OF OCTOBER 22, 2002 ACCEPTANCE OF MINUTES OF NOVEMBER 12, 2002 CITIZENS TO BE HEARD 2003 BUDGET DISCUSSION Opening Remarks - Gerald L. Farley, Mayor Public Works Department - Glen R. Andler, Director Non-Departmental Expenditures - Douglas EIIsworth, Finance Director Finance Commission Final Recommendations Budget Wrap-Up - Board of Trustees ANY OTHER BUSINESS ADJOURNMENT *For those wishing to call in with questions or comments during the Budget Hearing, please dial 1/847/870-5689' NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODA TION TO PARTIClPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 100 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064. H:\GEN\Cow~Agenda\112602 BUDGET Agenda.doc REVISED 1~/~2/02 II, III. IV. MINUTES COMMITTEE OF THE WHOLE OCTOBER 22, 2002 CALL TO ORDER The meeting was called to order at 7:06 p.m., in the Board room of the Mt. Prospect Park District Community Center, 1000 West Central Road, by Village Manager Michael Janonis. Motion made by Trustee Zadel and Seconded by Trustee Skowron to appoint Trustee Timothy Corcoran as Mayor Pro Tem. Motion passed. Trustees present at the meeting were: Trustees Timothy Corcoran, Paul Hoefert, Richard Lohrstorfer, Michaele Skowron and Michael Zadel. Absent from the meeting were: Mayor Gerald Farley and Trustee Irvana Wilks. Staff members present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Finance Director Doug EIIsworth, Deputy Finance Director Carol Widmer, MIS Coordinator Joan Middleton, Human Services Director Nancy Morgan and Deputy Human Services Director Jan Abernethy. APPROVAL OF MINUTES Approval of Board Workshop Minutes of September 10, 2002. Motion made by Trustee Zadel and Seconded by Trustee Lohrstorfer. Minutes were approved. CITIZENS TO BE HEARD No citizens were present wishing to address the Village Board. 2003 BUDGET DISCUSSIONS OpeninR Remarks Trustee Timothy Corcoran provided a general overview of the Budget process including Finance Commission meetings, Committee of the Whole meetings and Public Hearing phase for the Budget in preparation for the 2003 Budget approval. BudRet Overview Village Manager Janonis provided an overview of the various steps leading up to the Budget approval process. He mentioned the CIP was reviewed and approved earlier this year along with the Mid-Year Budget Review process. He provided a summary of the 2002 Budget and the economic impact of the slow economy on the Village revenues. He stated revenues are down including funds removed by State action including the Photo processing Tax. He stated there was not a need to draw down on fund balance in 2002 as originally projected. However, he did state it was impossible to transfer the annual $500,000 to the CIP due to budget limitations and there still is a need to address the funding mechanism for future CIP items. He stated the 2003 Budget is truly a caretaker budget with no new initiatives. He stated two part-time positions have been eliminated as part of the Budget reduction steps. He stated the 2003 Budget as presented is utilizing approximately $700,000 of fund balance to cover projected expenditures. He stated that it is anticipated an extensive discussion will take place in early 2003 for long-term Budget and revenue discussions. Bud,qet Revenues/Expenditures Finance Director Doug EIIsworth provided an overview of what the budget act is and how it allows flexibility of operations among the Village staff and Board. He stated the total budget for 2003 is projected at approximately $80 million with an operating budget of $44 million which is up 2%. He stated the overall budget is up 6.4% which includes additional debt service for the Village Hall project. He provided a summary of the various Departments' increases for 2003 and a summary of the various capital budget items including the Village Hall projected. He provided information regarding the source of money to cover annual debt service. He stated the Police and Fire pensions have increased 3.5% and this budget includes a 4.8% Property Tax Levy increase. He stated the pension levies are projected to increase due to poor investment performance of the police and fire pension funds. He stated the Property Tax rate has hovered around $.90 for the last ten years and if the refuse portion of the property tax is removed, the $.70 levy would be well below the typical municipal rate in the area. He stated with the projected property tax increase, the average homeowner's property tax bill would increase $20. He stated the 2004 proposed budget has a projected deficit of $1.3 million. Human Services Department Human Services Director Nancy Morgan provided information regarding the Human Services Budget which is projected to be $756,000 for 2003. She stated the budget is $75,000 lower than 2002 primarily because of the lower cost for relocation of their operation. She stated 11% of her budget is based on revenue generated by services provided. She stated that even though the Human Services Department is no longer in the Senior Center, they are coordinating senior activities at the various remote locations. Village ManaRer's Office Assistant Village Manager David Strahl provided an overview of the Public Representation and the Village Manager's Office budgets. I. He provided an overview of the various changes in the budgets for the Village Manager's office, Human Resources, Public Information, TV Services and Information Technology, formerly MIS. He noted that the IT Division shows a significant increase due to the transfer of various technology accounts from all Departments into this Department. There will be corresponding reductions in other Departments illustrating the transfer of the technology charges. The various other Departments showed very little change or a slight decrease in overall budget from 2002 to 2003. Finance Department Finance Director Doug EIIsworth provided a summary of the various Divisions in the Finance Department. He also highlighted the transfer of ~the Data Processing person to the IT Division. He also pointed out the PenSion Fund increases in all Departments and the medical insurance cost increase of 28%. He also stated the risk management costs are increasing 11%. General comments from Village Board members included the following items: It was suggested that a future Committee of the Whole discussion take place regarding medical insurance costs. John Korn, Finance Commission Chairman, spoke. He stated that he has no recommendations at this time and would anticipate presenting initial recommendations beginning at the next Committee of the Whole meeting. He would also welcome the discussion regarding health insurance at the next Finance Commission meeting also. ANY OTHER BUSINESS Village Manager Janonis stated the next Budget Hearing is scheduled at the Committee of the Whole meeting for November 12 and the next Village Board meeting is Wednesday, November 6, due to Election Day on Tuesday, November 5. ADJOURNMENT There being no further business, the Committee of the Whole meeting adjourned at 8:27 p.m. Respectfully submitted, DAVID STRAHL Assistant Village Manager I1. II1. IV. MINUTES COMMITTEE OF THE WHOLE NOVEMBER 12, 2002 CALL TO ORDER The meeting was called to order at 7:05 p.m., in the Boardroom of the Mt. Prospect Park District Community Center, 1000 West Centrel Road, by Mayor Gereld Farley. Trustees present at the meeting were: Trustees Timothy Corcoran, Richard Lohrstorfer, Michaele Skowron, Irvana Wilks and Michael Zadel. Trustee Paul Hoefert arrived at 7:10 p.m. Staff members present included Village Manager Michael Janonis, Assistant Village Manager David Strehl, Community Development Director William Cooney, Deputy Community Development Director Michael Jacobs, Police Chief Richard Eddington, Deputy Chiefs of Police Ronald Richardson and Kevin Condon, Commander Michael Semkiu, Fire Chief Michael Figolah, Deputy Fire Chief John Malcolm, Fire Marehal Paul Valentine and Finance Director Douglas EIIsworth APPROVAL OF MINUTES Approval of Minutes of October 22, 2002. Staff requested Minutes be held for modification and consideration at the next Committee of the Whole meeting. CITIZENS TO BE HEARD No citizens were present wishing to address the Village Board. 2003 BUDGET DISCUSSIONS Opening Remarks Mayor Farley stated this is the second meeting regarding the Budget for 2003 and it includes a review of the Community Development Department, Police Department and Fire Department. Community Development Overview Community Development Director Bill Cooney provided information stating there is an overall increase in the Budget of 2.6%. He also highlighted the fact there is a staff reduction of a part-time Inspector and if the increases to the health insurance increase were netted out, his Budget would have actually decreased. He provided a summary of current projects including the Village Hall and the redevelopment of the downtown. He stated he is working with developers to attrect quality tenants into the Lofts and Shops development by early next year. He said that some discussion is underway regarding the small triangle and possible options for redevelopment there. He stated the Department is committed to increasing property maintenance efforts even though the Budget has created some limitations. He stated there are Corridor improvements that are currently underway and reminded the Board that there are no Corridor improvements scheduled for 2003 due to the ClP Budget shortfall. He also stated that Building Permit applications are starting to flatten out from the commercial side but reinvestment in the residential side remains steady and customer service surveys and service improvements continue. Police Department Budget Review Police Chief Richard Eddington provided an overview of the Department's staff totals. He also provided a summary of the 2002 accomplishments and the 2003 objectives. He also stated that the Department has provided cost information regarding the establishment of a Traffic Unit if funds were to be available for such a Unit, He stated his Budget represents a 6.4% increase over the previous year and 97% of his Budget is accounted for in wages and benefits. He stated his Budget shows an impact due to the return of a Sergeant from disability and an increase in overtime and wages. He stated that this last summer, the Department established a Bike Patrol without additional cost of new Officers and felt that the program was extremely successful and is currently pursuing available Grants for various Department projects. General comments from the Village Board members included the following items: There was a discussion regarding the recruitment efforts of the Department for minority candidates. There was also discussion regarding the relationship of the Traffic Unit and the Bike Patrol and what Departments experience with Traffic Units in other communities. Fire Department Bud.qet Overview Fire Chief Michael Figolah stated there is no additional staff requested in his Budget request and pointed out that Station 12 remodeling is well underway. He stated the Department is currently doing a new hire test and the warning siren telemetry system, which was implemented in 2002, has been working properly. He highlighted the 2002 accomplishments and the 2003 goals including the recently Village Board approved purchase of a 12-lead EKG system to improve diagnostic treatment in the field. John Korn, Finance Commission Chairman, spoke. The Finance Commission supports the Budget as presented. I. DS/rcc ANY OTHER BUSINESS Village Manager Janonis provided a summary of the Holiday Decorating Contest along with the Winter Festival events scheduled for December 6 and 7. CLOSED SESSION A Motion was made by Trustee Wilks and Seconded by Trustee Corcoran to move into Closed Session to discuss Personnel. The Committee of the Whole meeting adjourned into Closed Session at 8:22 p.m. ADJOURNMENT The Committee of the Whole meeting reconvened at 10:00 p.m. and since there was no further business, the meeting was immediately adjourned. Respectfully submitted, DAVID STRAHL Assistant Village Manager PUblic WOrkS Department Summary Information 2003 Proposed Budget DIVISIONS INCLUDED: Public Works Administration Engineering/Geographic Information Systems (GIS) Streets/Buildings/Parking Maintenance Water/Sewe r/Streetlig ht Maintenance Vehicle/Equipment Maintenance Forestry/GrOunds Maintenance Solid Waste Public Works Department Budget Presentation Outline · Department Responsibilities Can be found Page 3 of this document · Department Structure Can be found on Pages 207, 249,269, and 277 of the 2003 Proposed Budget · 2002 Accomplishments Can be found on Pages 208, 215, 231, 241,250, 270, and 278 of the 2003 Proposed Budget · 2003 Objectives Can be found on Pages.208, 215, 231, 241,251,271, and 278 of the 2003 Proposed Budget · Performance Measures Can be found on Pages 216, 232, 242, 252, 271, and 279 of the 2003 Proposed Budget · Budget Highlights Can be found on Page 4 of this document Page 2 Public Works Department Responsibilities Maintain the "urban forest," The Village currently owns approximately 23,000 parkway trees. Trees are trimmed on a 5-year .cycle. Roughly 400 new trees are planted each year and approximately the same number are removed each year due to disease or decay. Maintain public grounds. Care for turf and plantings on Village properties, public rights-of- way, and on the Union Pacific Railroad right-of-way. Maintain brick walks, plantings, and street furniture installed as part of the "Streetscape" programs. Operate and maintain Village-owned potable water distribution system. The Village operates a water system comprised of 157 miles of water mains, t,750 main line valves, 2,050 fire hydrants, 13,000 services, six water storage tanks, and five pumping stations. This system serves approximately 40,000 residents. Operate and maintain Village-owned wastewater collection system. The Village operates a wastewater collection system comprise~l of approximately 130 miles of sewer mains, 2,250 manholes, 13,000 services, and seven pumping stations. This system also serves approximately 40,000 residents. Maintain Village streets and storm sewer Systems. Plow snow, salt streets, sweep streets, patch pavements, repair sidewalks and curbs, clean and repair storm sewer inlets and catch basins, install striping, fill cracks, and maintain street signage along 135 miles of Village-owned streets. The Village also maintains an additional 20 mi[es of state highways via ~n agreement with the Illinbis Department of Transportation. Maintain Village buildings. Operate and maintain major building components such as HVAC, electrical, plumbing, security, access, structural, and coating systems at all Village- owned facilities. Also perform major remode[ing and renovation projects. Maintain Vehicles. Procure, fabricate, and repair all Public Works Department vehiCles, Public Works Department motorized equipment, Police Department vehicles, and Community Development Department vehicles. Administer infrastructure improvement programs. Design, supervise, and administer street resurfacing, street reconstruction, flood control, street light installation, sidewalk replacement/installation, and water main replacement programs. Perform plan review. Review development and .home improvement plans for compliance with Village grading, stormwater management, and infrastructure maintenance requirements. Develop GIS. Develop Geographic Information System basemap, databases, and applications for use by all Village departments. Administer solid waste collection program. Develop and manage exclusive residential solid waSte collection contract. Page 3 2003 Budget Highlights Public Works Budget Down (4.73%) Division 2003 2002 Proposed Increase Percent Budget Budget (Decrease) Change Administration $970,640 $969,874 (766) (0.08% Streets/BldgslParking $2,516,050 $2,233,879 (282,171) (11.21%) Forestry $1,312,531 $1,318,443 5,912 0.45% Engineering $1,209,537 $1,022,119 (187,418) (15.50%) Water/Sewer $9,063,162 $8,723,797 (339,3651 (3.74% Refuse Disposal $3,408,871 $3,307,863 (101,008 (2.96% Vehicle Maintenance $1,168,979 $1,.144,297i (24,682) (2.11%) [Totals: J $19,649,770L $18,720,272[ 929,498 J 4.73%J Note: Totals shown in each division include wages/benefits, contractual services, commodities and supplies, and miscellaneous ( other equipment, utilities, infrastructure, etc.). Page 4 Streets/Buildin.qs/Parkinq Decreased Reseal Walls 50% ($10,000 to $5,000). Reduction reflects decrease in wall surface area to be sealed. Expenditure is utilized to apply a silicone-based waterproofing sealant to the exterior block face of the main garage walls at the public works facility [Page 219]. Increased Brick S/VV Maintenance 460% ($4,345 to $20,000). Increase is necessary due to growing inventory of brick sidewalks as a result of downtown redevelopment and the need to apply a sealant to newly bricked areas. [Page 221]. Decreased Sidewalk Construction (CIP) 100% ($58,000 to $0). Account has been used to fund the installation of sidewalks where none exist or where existing sidewalks are discontinuous. Staff proposes to eliminate this activity in 2003. [Page 221]. Decreased Sidewalk Share-Cost Pgm (CIP) 23% ($134,500 to $103,500). 2002 budget figure ($134,500) includes a $31,000 carry-over from 2001 to pay for restoration and punch list work not completed until spring 2002. Actual 2002 budget request was $103,500. 2003 request ($103,500) is intended to maintain existing service level. [Page 221]. Decreased Sidewalk Improv. Program (CIP) 100% ($63,000 to $0). In an effort to improve efficiency and garner greater economies of scale, sidewalk improvement projects have been incorporated into the existing street resurfacing program. [Page 221]. Increased Snow Removal - Contractual 23% ($23,000 to $30,000). Additional expenditure anticipated due to the expiration of contractual snow removal contract in · 2002. Contract help is used to remove snow from cul-de-sacs. [Page 222]. Increased Beautify RR ROW 200% ($5,000 to $15,000). Beautification improvements (landscaping, hardscaping, and site furniture) along railroad ROW near depot and commuter parking lots to complement adjacent downtown redevelopment and streetscape improvements. [Page 227]. Decreased Parking Lot Impr. (CIP) 76% ($210,000 to $50,000). Maple Street parking lot resurfacing completed in 2002. Wille Street parking lot is slated for resurfacing in 2003. [Page 228]. Forestry/Grounds Increased Streetscape/Corridor Maint 25% ($20,000 to $25,000). Increase needed to offset the cost of maintaining expanding streetscape areas. [Page 235]. Page 5 Decreased Reforestation 55% ($22,000 to $10,000). Program includes planting of 1- 1/2" diameter trees in Village parkways at no cost to residents, businesses, or developers. Staff intends to reduce emphasis on this activity in 2003 [Page 236]. Decreased Stump Removal 10% ($50,000 to $45,000). Contractual grinding and removal of tree stumps. Staff intends to reduce emphasis on this activity in 2003 [Page 236]. Decreased Tree Hazard Study 44% ($17,768 to $10,000). 2002 budget figure ($17,768) includes a $7,768 carry-over from 2001 to pay for work not completed until spring 2002. Actual 2002 budget request was $10,000. 2003 request ($10,000) is intended to maintain existing service level. [Page 236]. En,qineerinq Decreased ROW Restoration 24% ($16,560 to $5,000). Account is used to fund contractual restoration of Village rights-of-way following utility company excavations. Revenues from utility companies offset expenditures, in 2002, the Village experienced greater utility company compliance with restoration requirements. Staff anticipates that there will be a reduced need for Village expenditures to restore utility company excavations. [Page 244]. DecreaSed Traffic Sig Preempti0n*Dev Mtc 68% ($7,91(9. to $2,500)...Acco.ur~t is used to fund contractual maintenance of traffic signal preemption devices utilize~l by the fire and police departments. Expenditure request is being reduced to reflect actual maintenance activity history. [Page 246]. Decreased Traffic Light Maintenance 26% ($102,000 to $75,000)~ 2002 budget figure ($102,000) includes a $32,000 carry-over from 2001 to pay for work not completed. Actual 2002 budget request was $70,000. 2003 request ($75,000) is intended to maintain existing service level and allow for anticipated rate increases. [Page 246]. Decreased Traffic Signal Replacement 86% ($125,000 to $15,000). 2002 budget figure ($125,000) includes a $110,000 carry-over from 2001 to pay for signal replacement on Rt. 83. Actual 2002 budget request was $15,000. 2003 request ($15,000) returns expenditure to a level sufficient for sustaining programmed replacement of controller boxes, detector loops, and other traffic signal components. [Page 246]. Water/Sewer Decreased GIS Maintenance 78% ($122,940 to $26,445). These funds have been used to procure GIS software, equipment, and contractual services. Fewer procurements are anticipated in 2003 [Page 254]. Page 6 Decreased Landscape & Fence Maint 42% ($12,000 to $7,000). Reduction in landscaping and fence maintenance activities anticipated in 2003. [Page 258]. Decreased Repair/Maint Supplies 35% ($$20,000 to $13,000). Existing inventory of repair and maintenance supplies is sufficient. Increased inventory utilization and reduced procurements are planned for 2003 [Page 259]. Decreased Tank Repair/Renovation 100% ($10,000 to $0). 2002 budget figure ($10,000) includes a $10,000 carry-over from 2001 to pay for work not completed until spring 2002. Actual 2002 budget request was $0. No tank repair or renovation work is scheduled for 2003. [Page 259]. Increased Backflow Prevention Prg 900% ($2,000 to $20,000). Increase reflects a more accurate distribution of expenditures for water service related activities including meter reading, testing, repair, private building sewer inspections, and backflow prevention surveys. Increase is partially offset by decrease ($7,825) in Building Sewer Inspections [Page 265]. [Page 260]. New J.U.L.I.E. Mgmt System ($20,000). Request includes procurement of computer and communications hardware and software necessary to electronically receive, dispatch, and manage underground utility locate request received via the Joint Utility Locating and Identification for Excavators (J.U.L.I.E.). This system is the State of Illinois one-call network for preyenting damage to underground utilities. As a member of this system, the '-~illage receives in excess of 3,500 locate .requests each year. Public Works crews annually spend in excess of 2,000 hours locating facilities and administering the current paper-based fax and record keeping system. Utilization of a computer-based system should improve locate response times and reduce the resources necessary to administer the system. [Page 261]. Decreased Booster Pump/Panel Repl (CIP) 58% ($600,000 to $250,000)~ Decrease is a management adjustment of anticipated cash flows associated with replacement of the System Control and Data Acquisition (SCADA) equipment at the Public Works facility. The project is currently under construction and is expected to cost at.or near the 2002 budget ($600,000). However, staff anticipates that only $350,000 will be expended in 2002 with the balance ($250,000) expended in 2003. [Page 261]. Decreased Water Valves 45% ($20,000 to $11,000). Existing inventory of water valves is sufficient. Increased inventory utilization and reduced procurements are planned for 2003. [Page 262]. Decreased Flow Monitoring Analysis 50% ($12,000 to $6,000). Reduction in activity level anticipated in 2003. [Page 265]. Decreased Sewer Repair Replacement 12-1/2% ($40,000 to $35,000). Reduction in activity level anticipated in 2003. [Page 265]. Decreased Building Sewer Inspections 30% ($25,825 to $18,000). Decrease reflects a more accurate distribut!on of expenditures for water service related activities including Page 7 meter reading, testing, repair, and priVate building sewer inspections. Decrease is partially offset by increase ($18,000) in Backflow Prevention Prg [Page 260]. [Page 265]. Decreased Other Equipment 100% ($34,999 to $0). This 2002 request was to fund the purchase of a replacement closed circuit, sewer inspection television camera. This expenditure was budgeted in 2001 but was not received until 2002. No additional procurements are anticipated in 2003. [Page 265]. Decreased Sewer Repair/Replacement 11% ($280,000 to $250,000). Reduction in activity level planned for 2003. [Page 266]. Water Mains Repl (CIP) ($300,000). Programmed replacement of deteriorated water main. 2003 target area is partial replacement of rear-yard distribution system in Prospect Meadows subdivision. [Page 266]. Increased Addison Court Imprvmnt (CIP) 12-1/2% ($80,000 to $90,000). Estimate for the installation of Water main on Addison Court. Work is pursuant to annexation proceedings. Please note, this is a deferred project - no funds were expended during 2002. Increase is an adjustment for inflation. [Page 266]. Combined Sewer Improvement (CIP) ($750,000). Continuation of combined sewer system evaluation study started in 2002. Work will include flow monitoring, manhole inspections, and closed-circuit television inspection of a'pc)roXimately 80 miles of combined sewers serving the older sections of the Village. [Page 266]. Refuse Disposal Reduced Fixed Co'sts-SWANCC 48% ($522,500 to $270,359). R(~duction is due to the retirement of debt service bonds by SWANCC following the sale of the proposed baleflll property. [Page 274]. Vehicle Maintenance Decreased Vehicle Maint Supplies 10% ($150,000 to $135,000). Current inventories are adequate. Greater inventory utilization and reduced procurements are planned for 2003. [Page 283]. Decreased Oil Storage Tank Upgrade ($18,000 to $0). Upgrade motor oil storage tanks with Level 3 leak detection monitors. This work is mandated by the Illinois Environmental Pretection Agency. Project was completed during 2002. No additional expenditures are anticipated in 2003. [Page 284]. Decreased Other Equipment 100% ($49,100 to $0). Expenditure for replacement of computerized engine analyzer. Analyzer procured in 2002. No additional expenditures anticipated in 2003. [Page 284]. Page 8 Community Development Block Grants Decreased ADA Compliance Projects 46% ($92,111 to $50,000). Sidewalk ramp modifications to improve access for residents with disabilities. [Page 152]. New Sidewalk Repairs ($65,000). Repairs and modifications to improve public sidewalk access for residents with disabilities. [Page'152]. Capital Improvements Other Public Buildings (CIP) ($40,000). Funds are requested to begin replacement of deteriorating exterior metal from shop doors at the Public Works Facility ($10,000). Request also includes $30,000 for miscellaneous building improvements [Page 297]. Residential Streetlights (CIP) ($678,697). Includes funds to replace damaged poles in Kensington Business Center, install new streetlights along Central Road, Route 83, and in the Busse/Algonquin/Dempster area. Work on the Route 83 and Central Road streetlights began in 2001 and were substantially completed in 2002. Final completion and final billing for both of these projects is anticipated in 2003. All of this expenditure, with the specific exception of $25,000 for the Kensington Business Center project, will be completely offset by revenues from federal grants, the Village of Arlington Heights, and developer contributions [Page 299]. -Brick ~SNV ($10,000). Consti'uct brick sidewalks in areas~not targeted by downtown redevelopment and/or streetscape efforts. [Page 300]. Storm Sewer Inventory & Maps (CIP) ($75,000). Funds are requested to continue inspection, inventory and mapping of the Village-owned storm sewer system. Work is prerequisite to obtaining a National Pollutant Discharge Elimination System (NPDES) permit as mandated by the Clean Water Act. Work began on this project in 2001. [Page 301]. Addison Court Imprvmnt (CIP) ($135,000). Install storm sewer. Work is pursuant to annexation proceedings. Please note, this is a deferred project - no funds were expended during 2002. Request includes a 12-1/2% increase from the 2002 budget (from $120,000 to $135,000) to allow for anticipated construction cost increases and inflation [Page 301]. Creek Tree Trimming (CIP) ($50,000). Remove and/or trim trees/brush obstructing flow along creeks. [Page 301]. Street Light Improvements - MFT Fund (CIP) ($119,303). Village share of funding for the Central Road, Route 83, and Busse/Algonquin/Dempster street lighting projects. The balance of project funds will come from the Capital Improvements Fund (see Residential Streetlights above) and will be substantially offset by revenues from federal grants, the Village of Arlington Heights, and developer contributions [Page 302]. Page 9 Addison Court Imprvmnt (CiP) ($250,000). Cost to reconstruct Addison Court street pavement. No work was performed in 2002. No costs were incurred. Work is pursuant to annexation proceedings. Request includes a 14% increase from the 2002 budget (from $220,000 to $250,000) to allow for anticipated construction cost increases and inflation. [Page 302]. Resurfacing - MFT Fund (CiP) ($1,192,000), Resurfacing - St Imp C0nst (CIP) ($1,931,000). Accelerated read improvement program. This program is a 10-year plan to eliminate the large backlog of streets needing reconstruction or resurfacing. During the first five years, the reconstruction backlog was targeted. The last five years will emphasize the resurfacing backlog. 2003 will be the seventh year of the program and the second year of the accelerated resurfacing phase. During the past six years, 16 miles of streets have been reconstructed; an average of 3.2 miles per year, at an average cost of $676,300 per mile. In addition, 33.1 miles of streets have been resurfaced; an average of 5.5 miles per year at a cost of $221,000 per mile. [Page 302]. Bridge Rehabilitation (CiP) ($100,000). A detailed engineering evaluation conducted in 2001 revealed that the deck and a parapet of the Lincoln Street vehicular bridge needs to be repaired. Design and construction wilt take place in 2003. Project is eligible for MFT funding. [Page 302]. Replace Public Works Vehicles ($530,771). This request represents the total cost to replace all Public Works vehicles currently scheduled for replacement in 2003. HoweVer, all of these vehicles will be re-evaluated during the year .to co~3firm that each meets replacement criteria. Since 1988, the vehicle/equipment replacement schedule has been revised three times to better reflect the true replacement life cycle of our vehicles and equipment (see Figure 1 below). Also, over the course of the last five years, our annual staff review of vehicles and equipment slated for replacement has resulted in 43 units being deferred to later years. (see Figure 2.) Replace Pool Vehicles ($22,800). Includes cost to replace a 1988 GMC van. No other pool vehicles are scheduled for procurement in 2003. All other pool vehicles scheduled for replacement in 2003 will be replaced with used police squads. [Page 302], Figure 1: Public Works Vehicle Replacement Schedules Vehicle/Equipment Useful L~fe 1980 - 1988 Pickups/Vans Cars Aerials Trai~ers Small Dumps Special-Purpose Trucks Sweepers Large Dumps Tractors Leaf Machines Other Equipment(dependin~l on usage) 1989-1997 1998-2003 7 9 10 6 8 10 10 10 15 8 8 15 10 10 12 10 10 10 10 10 12 10 13 15 12 12 15 15 15 15 6-12 6-15 6-20 PagelO Figure 2: Deferred Vehicle/Equipment Replacements 97-03 Scheduled Deferred Equipment Description (Village LD. fl) Repla=e Year Year 1997 1974 Ford Slope Mower Tractor (4536) 1997 1998 1983 Ford Flatbed w/Crane (2719) 1997 1998 1963'~Joy A[r Compressor (2720) 1997 2000 1984 John Deer Backhoe (2726) 1997 2001 1984 Ford 8-Yard Dump Truck (4510) 1997 1998 1985 Ford 8-Yard Dump Truck (4512) 1997 1998 1987 Chevorlet pickup 4x4 (4503} 1997 x 1987 Chevrolet 1-Ton Dump Truck 4x4 (2729) 1997 1999 1987 Chevrolet 1-Ton Dump Truck (2749) 1997 2001 1988 Chevrolet Pickup w/UBllty eody (4539) 1997 2000 1988 Chevrole~ Pickup w/U61ity Body (2731) 1997 2000 1988 Chevrolet Cavalier Wagon (2758) 1997 used patrol 1988 GMC Mini Van (311) 1997 1998 1988 Chevrolet Caval[er Wagon (312) 1997 used patrol 1959 Chevrolet Cavalier Wagon (301) 1997 used patrol 1998 1974 6" Centrifu9al Pump Trailer Mounted (9748) 1999 x 1974 Ford Slope Mower Tractor (4536) 1998 x 1974 Klauer SnoGo Snow elower~ (4538) 1998 x 1961 Prairie Flatbed Trailer (2733) 1998 2006 1983 Ford Flatbed w/Crane (2719) 1998 x 1984 Ford Flatbed w/Lift Gate (2724) 1998 2002 1984 Ford 8-Yard Dump Track (4510) 1998 x 1985 Ford 8-Yard Dump Track (4512) 1998 x 1954 Ford M owed Tractor (4554) 1998 2000 1984 Ford 8-Yard Dump Truck (4513) 1998 2000 1986 IH 8-Yard Dump Truck (2740) 1998 1999 1986 John Deere Wheel Loader (4506) 1996 2000 1987 Chevr61et ITN Flatbed 4 X 4 (2735) 1998 ~ 2002 1987 IH Sewer Flusher (2750) (tank only) 1998 2002 1988 Chem Grout Mud Jack Machine (4559) 1998 2008 1988 GMC Mini Van (311) 1998 x 1990 Chevrolet Pickup Truck (4834) 1998 2000 t999 1978 Puckett T450 Asphalt Pave~ (4543) 1999 2000 1978 Traitar (4544) 1999 2000 1980 FMC Sprayer Trager Mounted (4524) 1999 2000 1964 Tarco Leaf Machine (4531) 1999 2002 1986 IH 8-Yard Dump Truck (2740) 1999 x 1986 international 8-Yard Dump Truck (4537) 1999 x 1987 John Deere Backhoe Loader (2717} 1999 2002 1987 Chevrolet 1-Ton Dump Truck 4x4 (2729} 1999 X 1987 Ingersoll Rand Air Compressor (2746) 1999 2004 1967 Arrow Trailer Mounted (2752) 1999 x 1987 International 8-Yard Dump Truck (2753) 1999 2002 1989 Chevrolet l-Ton Dump Truck (2718) 1999 2001 1989 Chevrolet 1-Ton Dump Truck (2734) 1999 2001 1989 Vermeer Trencher (2759) 1999 2001 1989 Cat Fork Lift (2761) 1999 2004 1990 Toro Mower/Snowblower (4508) 1999 x 1989 International Prentice Loader (4558) 1999 2004 1989 Yacht Club Trailer (4563) 1999 2003 1991 Chevrolet P~ckup Truck (2709) 1999 2001 1991 Owen Classic Trailer (4553) 1999 2011 1990 Chevrolel Cavalier Wagon (308) - replaced w/old 311 - 1999 1998 2003 Page11 Scheduled Deferred 6quipment Description (Village I.D. #) Replace Year Year 2000 1974 Kohler Generator/Trailer (2741) 2000 x 1977 Hobart Welder/Trailar (2747) 2000 x 1978 Puckett Paver (4543) 2000 2002 1978 Trailer (4544) 2000 2002 1980 FMC Sprayer/Trailer (4524) 2000 2001 t983 Joy Air Compressor (2720) 2000 x 1984 John Oeere Backhoe (2726) 2000 x {964 Ford Tractor (4554) Re=face with Picku= Truck 2000 x t985 John Deere Wheel Loader (4506) 2000 x 1984 Ford 8-Yard Dump (4513) 2000 x ~1988 Chevrolet Pickup (4539) 2000 x '1988 Chevrolet Pickup (2731) 2000 x '1988 Chevrolet Van (305) 2000 2001 1989 Vermeer Trencher (2759} Declare Surolus.No Replacement 2000 1969 Butler Trailer (2760) Declare Surplus°No Re=lacement 2000 't990 Chevrolet Pickup (4534) 2000 x 1990 Chevrolet Cavalier Wagon (307) 2000 used patrol 1991 Chevrolet Cavalier Wagon (3t3) 2000 used patrol new pool car (318) 2000 x 200t 197t Caterp01er Loader (2732} -~eplaced w/pickups & chipper * 2001 New Pickup Truck (2732) * x New Pickup Truck (2789) * x New Brush Chipper (2760) ° x 1980 FMC Sprayer/Trailer (4524) 200t 2002 1991 Prairie Trailar (2733) 2001 2006 1986 John Deere Whee{ Loader (4516) 2001 x '1987 Chevrolet 1-Ton Dump (2749} 2001 x '1689 Che'4rolat 1-Ton Dump (2718) . 2001 x '1989 Chevrolet 1-Ton Dump (2734) 2001 x 1989 Athey Street Sweeper (4501) 2001 x 1991, Chevrolet Pickup (2709) 2001 x 1993 Chevrolet 4-Door Sedan (2713) 2001 new 300 1995 Chevrolet 4dr Sedan (4565) 2001 used patrol 1995 Chevro[et 4-Door Sedan (317) 2001 used patrol °1988 Chevrolet Van (305) 2001 x new pool car (821) 2001 x 1992 Chevrolet Cavalier Wagon (309) 2001 used patrol 1993 Chevrolet 4-Door Sedan (303) 2001 used patrol 2002 1978 Puckett Paver (4543) - no replacement 2002 1978 Tra[lar (4544) 2002 x 1980 FMC Sprayer/Trailer (4524) 2002 t984 Ford Flatbed/LiE (2724) 2002 x 1987 C heveolet Flatbed/Crane {2735} 2002 x 1987 IH Sewer Flusher (2750) 2002 x 1987 IH 8-Yard Dump (2753) 2002 x 1987 Tarco Leaf Machine (4533) 2002 1988 John Deere Backhoe (2739) 2002 x 1990 Elgin Street Sweeper (4504) 2002 x 1990 Vermeer Brash Chipper (4521) 2002 x 1992 Pace American Trailar (2762) 2002 x 1982 Haulette Trailar (4552) 2002 x '1996 Chevrolet Blazer (2745) 2002 x '1997 Chevrole( Pickup (2722) 2002 x 1992 Chevrolat Cavalier Wagon (302) 2002 used patrol 1995 Chevrolet 4-Door Sedan (312) 2002 used patrol 1995 Chevrolat 4-Door Sedan (316) 2002 used patro~ 1996 Chavrolat 4-Door Sedan (319) 2002 used patrol 1996 Chavrolat 4-Door Sedan (320) 2002 used patrol Page 12 Scheduled Deferred Equipment Description (Village I.D. #) Replace Year Year 2003 1983 IH Flatbed (2727) 2003 1983 Yacht Club Trailer (4563) 2003 1987 John Deere Backhoe (2717) 2003 1988 Ford Tractor (4507) 2003 1988 John Deere Wheel Loader (4519) 2003 1991 .Ford ~lope Mower (2714) 2003 '1993 Chevrolet Pickup (2715) 2003 '1993 Chevrolet Pickup (4511 ) 2003 '1993 Chevrolet Picl(up (4526) 2003 '1993 Cheverolet Pickup (4529) 2003 '1993 Chevrolet Pickup (4540) 2003 1983 Economy Scissor Lift 2003 1988 GMC Safari Van (308)- replaced w/old 311 - 1999 2003 1995 Chevrolet 4-Door Sedan (303) 2003 used petrol 1999 Chevrolet 4-Door Sedan (313) 2003 used patrol 1995 Chevrolet 4-Door Sedan (317) 2003 used patrol 1995 Ford Escort Wagon (304) 2003 used patrol 1995 Ford Escort Wagon (306) 2003 used patrol Public Works Overtime Overtime in the Public Works Department is budgeted each year to cover the cost for labor needed to handle emergency and, in some cases, planned community events. Examples of emergency overtime include snow removal, storm and sanitary sewer repairs, flooding, storm damage, road repairs, repairs to traffic/regulatory equipment, repairs to public buildings and properties, vehicle/equipment break-downs, and repairs to the water distribution system. Examples of planned overtime include engineering inspection of private and/or public developments, leaf pick-up, shopping cart retrieval downtown clean-up, village board meeting set-ups, and community celebrations (i.e. 4th of July parade, winter festival parade, and downtown block party). SPD/spd C:\BUDGE'f~2003~BUDGET SUMMARY INFORMATION DOCUMENT.doc Page 13 0 (D 0 0 0 (D © > 0 © ~ C t'~l ~ · n m m m n