HomeMy WebLinkAbout5. MANAGERS REPORT 10/15/02TO:
FROM:
DATE:
SUBJECT:
MICHAEL E. JANONIS, VILLAGE MANAGER ~~)'~
MICHAEL J. FIGOLAH, FIRE CHIEF
OCTOBER 8, 2002
REQUEST FOR WAIVER OF BID AND APPROVAL TO---~
PURCHASE FOUR CARDIAC MONITOPJDEFIBRIELATORS
Background
The Fire Department currently owns four (4) Cardiac/Monitor Defibrillators. These units
were pumhased in 1993. Due to changing technology and increased maintenance costs,
the replacement of these units is scheduled for fiscal year 2003. However, current
manufacturer incentives make an early replacement worth considering.
In preparation for an early 2003 purchase, Department paramedics undertook an
evaluation of two new generation monitor/defibrillators during the months of July, August,
and September. The purpose of the evaluation was to determine which
monitor/defibrillator would most appropriately meet the future needs of the community.
The Physio-Control Ufepak 12 monitor/defibrillator and the Zoll Medical M Series
monitor/defibrillator were evaluated. The Zoll and Physio-Control monitor/defibrillators
have been designed and engineered specifically for use in a pre-hospital environment.
Two other defibrillator/monitors, the Hewlett-Packard Code Master, and the MRL Pic,
were considered but not included in the evaluation. The Hewlett-Packard Code Master is
primarily manufactured for use in a hospital environment and is considered too large and
bulky for the pre-hospital environment. The MRL Pic does not currently offer biphasic
defibrillation technology, which is an American Heart Association 2002 recommended
Advanced Life Care standard.
The evaluation period offered each member of the Department the opportunity to use the
monitor/defibrillators in. real situations as well'.as simulated incidents during .training'
.sessions.
J:\l Archives\10 October~Village Board Approval Zoll Monitors_.doc
TO: VILLAGE MANAGER
SUBJECT: CARDIAC MONITORS
OCTOBER 8, 2002
PAGE 2
Both the Zoll and Physio-Control units performed as designed. Each unit offered the user
superior technology over the Department's current four Lifepak 10 monitor/defibrillators.
The majodty of the Department paramedics felt the Zoll monitor/defibrillator had
significant advantages over the Physio-Control. Attachment A highlights the product
findings of the evaluation.
Zoll Medical has offered to extend its warranty period from one-year to six-years if the
order is placed on October 16, 2002. In the past, the Department has purchased this
service agreement at a cost of $3389.00 per year to maintain the LifePak 10's. Zoll's
offer therefore presents the opportunity to realize a $16,945 saving in operating expenses
over the next six-years (year one is included in purchase price).
Recommendation
It is recommended that do to the uniqueness of the Zoll technology as well as the time
sensitive extended service agreement offer, the Village Board waive the bid process and
authorize the purchase of four (4) Zoll M Series 12-lead monitor/defibrillators for an
amount not to exceed $74,428.00. Funds are available in the 2003-2007 Capital
Improvements Plan on page D3. The purchase was planned for 2003, but due to the
current manufacturer incentive that will result in significant saving in operating expenses
over the next six-years we are requesting to purchase the units immediately.
MF/jm
Attachment
Attachment A
Function M-Series Lifepak 12 Comments
Additional 5 year warranty will reduce
~/arranty 6 Years 1 Year maintenance costs over 6 year period by
$28,950
Single control for Zoll's function provides for ease of operation.
Monitor/Defibrillator/Pacer Yes No ~nd simplifies training.
~node
~,olor-coded sections -7oll's function provides for ease of operation.
Iour different modes of Yes No l'he unit is intuitive to use thus improving
9peration skill levels.
Built in pediatric Yes No _~oll's location provides for ease of operation.
defibrillation paddies _ocation prevents misplacing the paddles.
Pacer spike Downward Upward _7oil's downward deflection simplifies
-ecognition of pacer electrical capture.
Built in AC power Yes No 7oil's function increases reliability of the devic~
3y providing an immediate power backup.
Monitor displays both 7oil's monitor reports and records the energy
selected and delivered Yes No levels delivered during each defibrillation.
defibrillation energy
Built-in discharge test 7oil's function improves the reliability of the
for paddles and multi- Yes No discharge testing of the paddles and cables.
function cable
Weight with batteries, 17 pounds 25 pounds Zoll's unit is significantly lighter.
AC power and paddles.
7oil's unit does not need to be taken out of
PC card slot Yes (2) No service to download information. Makes
upgrades in communication technology
easier to perform.
Batteries Top Mounted Rear of Zoll's location allows for easier access to the
device . battery for changing and maintenance.
Vlonitodng time under 180 minutes 100 minutes Zoll's unit provides longer duration of battery
)attery power Minimum Minimum )ower
Vlonitoring and pacing 150 minutes 100 minute Zoli's unit provides longer duration of battery
:ime under battery power Minimum Minimum power under this function.
!~attery recharge Time 4 hours 6-12 hours Zoll's batteries recharges 2 to 8 hours faster.
~attery test and recharge 4-8 hours 28-56 hours ~ll's sealed lead acid batteries have a quicker
~me :urn around time.
-~oll's sealed lead acid batteries do not develop
Battery Sealed Lead Ni Cad ~ memory. Ni Cad batteries develop a memory
Acid ~nd will need replacing more often.
12-lead transmission to 50-60 3.5-4.0 ;~oll's unit fax transmissions to the hospital are
hospital via phone/fax seconds minutes ~wo to 3 minutes faster.
Biphasic defibrillation ~'oll's Iow energy biphasic defibrillation
technology Low-energy High-energy Iechnology may cause less cardiac tissue
damage.
7oil's system is solid state electronics and
Capnography Mainstream Micro-stream does not present biohazard concerns after
Sidestream use.
Zoll's Masuma system provides greater
Pulse Oximetry Masuma NelCOr accuraCy and less movement
· ' artifact than Neloor syste~
Pacing Pulse Width 40 20 Z0ll's longer duration of pulse leads to higher
milliseconds mil.liseconds capturer m, tes at lower electrical thresholds. , .....
:~ecogniti0n of underlying 75% Zoll's 4:1 feature allows easier recognition of
· hythm during Pa~ing 4:1 decrease in underlying rhythm in pacing, Without
i pacing denying the patient the benefit of pacing.
Village of Mount Prospect
Community Development Department
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
MICHAEL JANONIS, VILLAGE MANAGER
WILLIAM J. COONEY JR., DIRECTOR OF CONIMIINITY DEVELOPMENT
OCTOBER 10, 2002
REQUEST TO WAIVE BIDDING PROCESS AND AWARD CONTRACTS TO V3
CONSULTING AND MARTHAM CONSTRUCTION ON A NOT-TO-EXCEED
BASIS
Backffround:
Staff has been working with local merchants along NW Highway, between Mount Prospect Road and Albert
Street, in an effort to adequately address the current condition of the public sidewalk and parkway in front of their
storefronts. Much of the existing sidewalk is in poor condition and the parkway is strewn with weeds and a
variety of paving materials. The merchants have expressed a desire to enhance the appearance along this highly
visible commercial corridor and to make improvements that can be easily maintained into the future. The
proposed improvements would include a new concrete side~valk, brick pavers and planter areas in the parkway.
In addition, staff has been reviewing design options along Wille Street between Central Road and NW Highway
in an effort to maximize public street parking and efficient traffic flow. Both sides of the street have now been
fully developed with the Clocktower commercial and residential developments and the first two residential
buildings in the Residences development. Staff is proposing moving forward with the fmal redesign of this
section of Wille Street to provide public parking, new roadway surfacing and streetscape improvements.
Discussion:
The Village previously awarded contracts to V3 Consultants and Martham Construction in FY 2001 for the design
and installation of the Train Station and Streetscape improvements throughout the downtown area. Both of these
companies have completed that work successfully.
Staff has approached both firms to determine if they would be willing to proceed with these two projects at ne
same unit prices that they bid for the FY 2001 work. Both parties have agreed to this which significantly benefits
the Village by allowing us to take advantage of unit prices that were given for much larger projects. Martham
has submitted a bid of $100,183 for the Corridor Improvements along NW Highway and of $368,782 for the
Wille Street improvements. V3 Consultants has agreed to provide the design and engineering inspection services
for $37,272. It is very unlikely that we could expect to see lower bids if we bid the two projects out separately
since they are both small in scope. If approved, the Corridor improvements would be installed this Fall and the
Wille Street improvements'would be installed in the Spring.
ecommendation:
Staff recommends that the Village Board waive the bidding process and award contracts to V3 Consulting
($37,272) and Martham Construction ($468,965 total) on a not-to-exceed basis. Funds would come from the
Corridor Improvement Program (account # 5107702-620008, page 291 of the Budget), the Downtown Streetscape
Program (account # 5507703-690059, page 292 of the Budget) and the Street Resurfacing Program (account
#5607706-690084, page 294 of the Budget) for these improvements.
Please forward this memorandum to the Village Board for their review and consideration at their meeting on
October 15, 2002. Staff will be present at that meeting to further discuss this matter.
William J. Cooney Jr.
BUSSE AVE·